The Transfer Credit Process Hendrick Conference 5 May 2008

1. The Transfer Credit ProcessHendrick Conference5 May 2008 Richard Stover, Senior Counselor, Undergraduate Admissions Office Anne Kepler, Associate Registrar, Office of the University Registrar Susan Sanders, Academic Adviser, Health Policy and Administration

3. Authority to Award Credit University Faculty Senate Policies and Rules for Undergraduate Students

4. Faculty Senate Policies By Transfer from Other Institutions 42-80 Accredited US Institutions 42-84 Accredited Institutions Outside the US 42-86 Institutions That Are Not Regionally Accredited

5. Faculty Senate Policies Based on Extra-Institutional Programs 42-92 Advanced Placement Program of the College Board 42-94 College-Level Examination Program of the College Board 42-98 Educational Experiences in the Armed Forces 42-99 Educational Credit for Training Programs in Noncollegiate Organizations

6. Faculty Senate Policies Based on Faculty Review 42-81 Credit by Validation 42-97 Credit by Portfolio Assessment

7. Undergraduate Admissions Office Determines Eligibility of Transfer Credit Based on Senate Policies Accreditation Equivalencies Number of Credits Course Type Course Level

8. Undergraduate Admissions Office Similarities Course Content Similar Program or Course Offering Type of Credit Grade Earned 2.0 or higher

9. Undergraduate Admissions Office Specific PSU credit Same or greater number of credits Same or Similar Content No 400-level courses General Credit When credits or content differ When might be equivalent to 400-level

10. Undergraduate Admissions Office TAS Data Base of over 282,000 courses from over 2,450 institutions Available on ISIS Available on the Web Search by Course, by Institution or by PSU course

11. Undergraduate Admissions Office Role in Validation Student Works with Adviser Determines Useful Credit Reviews Official Transcript Sends Student Validation Form Student Reviews with Department Admissions Records Department Decision

12. Undergraduate Admissions Office Two Types of Portfolio Assessment Portfolio as Evidence of Prior Learning Documented Evidence of Prior Learning Hospital Schools of Nursing Professional Certifications

13. Undergraduate Admissions Office Role in Portfolio Assessment Student Works with Adviser Determines Experiences Relevant to Portfolio Assessment Submits Portfolio/Evidence of Prior Learning to Department Admissions Records Department Decision

14. Scope Annually the UAO transfers approximately 230,000 credits for approximately 8,900 students

15. Scope 194,000 credits from US Colleges 24,500 credits for AP exams 4,100 credits from foreign universities 4,000 credits for military service 1,300 for portfolio assessment 800 for IB 400 credits for CLEP

16. How an Academic Department Determines Use of Credit From the Academic Adviser�s perspective

17. Transfer Credits May be Used in the Following Ways: Substitutions for Prescribed Major Requirements Substitutions for Supporting Courses for Major Substitutions for General Education

18. Substitutions for Prescribed Major Courses Student must provide course description of transfer course Department approval required Example � ECON GEN for ECON 002

19. Substitutions for Supporting Courses for Major Supporting courses are usually chosen from Department list of Penn State courses Student must provide course description of transfer course and explain how it relates to major or matches similar Penn State course from list Department approval required

20. Substitutions for General Education Student must provide course description and, if possible, closest equivalent Penn State course All General Education substitutions must have approval of Dean�s Representative Example: HIST GEN for GH

21. The Degree Audit System The Perspective from the Office of the University Registrar How Degree Audit works

22. How Can We Speed Up Process to Move Transfer Credits on Degree Audits? College of Health and Human Development�s e-Petition System Special thanks to HHD and to Shelie Waite, currently Academic Adviser in IST, who created the system and the slides that follow.

23. College of Health and Human Development presents

24. Standard Petitioning Systems Paper-based forms Move through approval path via campus mail Easily misplaced or lost Limited space for requests Difficult to read and are often incomplete Confusion with data entry jurisdiction Time delay for student notification Expensive to print and distribute forms

25. e-Petition for Course Substitution The volume of submitted petitions and sluggishpace of processing paper forms necessitated theneed for an efficient, paperless system.

26. e-Petition for Course Substitution

27. e-Petition Features Web-based electronic form Password protected approval paths No lost or misplaced forms Unlimited space for multiple requests on one form Neat and complete forms Immediate e-mail notification upon submission Line-item approval/denial capabilities Available space for comments at each level E-mail links for easy correspondence between approval path levels

28. e-Petition Features Ability to submit supporting documentation electronically with form Restricted views eliminates confusion for authorization and data entry A choice to be electronically informed when petition has been completed Automatic electronic student notification when petition has been completed On-line tracking of submitted forms

29. e-Petition Pre-set Approval Paths

30. e-Petition Process Adviser

31. e-Petition Course Substitution System

32. e-Petition Course Substitution System

33. e-Petition Flow Chart Adviser

34. e-Petition Course Substitution System

35. e-Petition Flow Chart Adviser

36. e-Petition Course Substitution System

37. e-Petition Flow Chart Adviser

38. e-Petition Course Substitution System

39. e-Petition Flow Chart Adviser

40. e-Petition Course Substitution System

41. e-Petition Flow Chart Adviser