Presentation Transcript

1. INSTRUCTIONS OF E-MAIL USING

2. Review of the program interface. Line of tasks. Line of commands Tabs of the line of commands Minimize the line of commands To maximize Ctrl+F1
3. Review of the program interface. Navigation area. Module calendar Possibility to add other modules and buttons to navigation area Navigation area Block with elected folders Calendar with opportunity of navigation by month List of e-mail folders Block with list of calendars Possibility to change priority of modules location Module of task To minimize the navigation area Block of module choice
4. Review of the program interface. Access panel . Access panel can be placed under the line of tasks Buttons of canceling and repeating of the last actions Button for management of the window Buttons for e-mail sending and receiving Addiction of new functions On the left there are all available buttons that you can select On the right there is a list of all already selected commands
5. Review of the program interface. Status bar. Button «Usual» Zoom slider Toggle button in read mode
6. Review of the program interface. Tab «File» Function selection panel Navigation panel
7. Work with mail. Functions of bar «Main». Allow to reply to or forward an email with a single click Allows to move a selected messages in messenger to different folders or to create a note in OneNote2010 Allows to mark messages as read or unread Delete of current conversation Delete of folder and subfolders Call the window to right a new e-mail message «reply to a meeting request», represents a single dialogue to create meetings and appointment Delete of contact from address book Search bar allows to search for contacts in address book E-mail filter by several parameters Delete of mail or selected document To apply the algorithm of action given earlier Opens a list of creation of different events and new notes
8. Work with mail. Functions of bar «Send and receive». Simultaneously receive and send all messages to be send Access to download of headings and work with them Show loading indicator and unload mail from the mail service You can disconnect from server and do not receive a new letter, and all newly created messages sent the next time to you Check for emails in folder Send all unsent mail Check mail function at the certain account
9. Work with mail. Function of bar «Folder». Contains functions to change name of a folder, copy, move and delete You can select the point «mark all messages as read», to clean up folders, to delete messages from a and permanently delete Adds the selected folder in to block добавляет «Favorites» located in the left navigation area Create a new folder Setting of storing of selected folder Create a search folder that you can automatically search for messages according to certain criteria Permanently deleting, messages will be removed in fact but not to move to deleted items folder
10. Work with mail. Functions of bar «View». allows you to open the window of reminders, the new program window, or close all additional windows of program You can set display options for selected folders or the programs as a whole. Clicking on the button «change view» you can select from the appeared list of four prefabricated variants or set your own view of folder. For shifting to individual setting you have to select «manage of views». Setting of interviews display Allows you to manage the settings for sorting emails. To select order of sorting to click the button «Arranged by» and select from the given list the variant of sorting, fro example by the presence of attachments. There is the button for reverse sort and button for addition and deleting of separate columns. Regulates the setting up of interface of areas and blocks, here you can set up display options of navigation, reading area and also to do list Setting up of display option for users
11. Creation of a new message Enter the recipient's email address Address to send the copy of a message Provides a space for you to type text messages
12. Module «Calendar». Creation of a meeting Categories of importance and color marks TO SEND INVITATION TO OTHER PARTICIPANTS OF A MEETING VIEWING OPTIONS INDICATE A PLACE OF A MEETING INDICATE A PLACE OF A MEETING REMINDER ABOUT AN EVENT TO MAKE A MARK IF A MEETING WILL CONTINUE THE WHOLE DAY SPESIFY THE TIME AND DATE OF A MEETING, ITS BEGINNING AND TERMINATIOM ONE MORE LINE WILL APEEAR. THIS LINE FOR INDICATION OF EMAIL ADDRESSES OF PARTICIPANTS REPEAT EVENTS IF THE EVENT OR MEETING TAKE PLACE WITH THE GIVEN PERIODICITY
13. «Contacts». Interface under the work with module. TO CHANGE VARIANT OF ADDRESS DESK VIEWING UNDER THIS OPTION, ALL CONTACT INFORMATION WOULD BE GROUPED IN THE FORM OF A BUSINESS CARD WITH THE IMAGE OF A CONTACT UNDER THIS OPTION, THE INFORMATION WILL BE ARE GROUPED IN THE FORM OF BUSINESS CARD, BUT WITHOUT IMAGES CONTACT NFORMATION ON CONTACTS WILL BE PROVIDED AS A LIST YOU CAN INDEPENDENTLY SORT CONTACTS ADDING OR REMOVING SORT FIELDS AND DISPLAY
14. «Contacts». Creation of a new contact. CLICKING ON THE ICON IN THE FORM OF A PHOTO, YOU CAN SET A VIOLENT IMAGE FOR THE CONTACT BY SELECTING IT ON THE HARD DRIVE. THE IMAGE WILL AUTOMATICALLY BE REDUCED TO THE RIGHT SIZE SOMETIMES YOU SHOULD SELECT ANY CONTACTS. TO DO THIS, YOU CAN ASSIGN A COLOR CATEGORY TO A CONTACT ONCE ALL FIELDS ARE FILLED OUT, CLICK ON THE BUTTON "SAVE" AND "CLOSE". NOW A NEW CONTACT IS CREATED AND IT WILL BE SHOWN IN THE CONTACTS LIST. TO ADD MORE THAN ONE PHONE NUMBER OR E-MAIL ADDRESS HERE YOU CAN SPECIFY ARBITRARY INFORMATION ABOUT A CONTACT
15. «Contacts». Adding of a contact to your address book from the global address list TO ADD A CONTACT TO YOUR ADDRESS BOOK, FROM THE GLOBAL ADDRESS LIST, YOU MUST CLICK THE "ADDRESS BOOK" ON THE LINE OF TASKS AT THE TAB «MAIN» IN THE WINDOW THAT WILL OPEN, IN THE "ADDRESS BOOK«YOU MUST SELECT "GLOBAL ADDRESS LIST"FROM THE DROP-DOWN MENU SELECT ONE OR MORE CONTACTS, CLICK THE RIGHT MOUSE BUTTON ON THE SELECTED CONTACTS, AND CHOOSE «ADD CONTACTS». AFTER THIS THE WINDOW FOR CONTACT SAVING WILL OPEN. IF THERE IS A NEED, THEN FILL IN THE CONTACT INFORMATION SUCH AS TELEPHONE NUMBER. The PHONE NUMBER MUST BE ENTERED +7 (*) * * * * * * *. WHEN ALL CHANGES HAVE BEEN MADE, CLICK "SAVE AND CLOSE"
16. «Contacts». Creation of a group of contacts. TO ADD MEMBERS TO THIS GROUP ON THE LINE OF THE TASKS IN A GROUP «PARTICIPANTS»YOU HAVE TO CLICK «ADD PARTICIPANTS»AND FROM THE DROP-DOWN LIST SELECT «FROM OUTLOOK CONTACTS». IN THE WINDOW THAT APPEARS, DOUBLE-CLICK TO ADD A CONTACT, CLICK ON IT WITH THE LEFT MOUSE BUTTON. IN THE LOWER PART OF THE WINDOW IN THE «PARTICIPANTS" FIELD WILL BE SHOWN A LIST OF ALREADY ADDED CONTACTS YOU CAN ASSIGN TAGS TO THIS GROUP BY SELECTING FROM THE OPTIONS PRESENTED ENTER NAME OF A GROUP
17. «Tasks». Interface under the work with module. LIST CONTAINING ONLY SIMPLE STRING INFORMATION, CATEGORIES AND LOCATION VIEW MORE INFORMATION ON THE CASES AND TERMS AND RELATED MATERIALS STANDARD REGIME OF TO-DO LIST VIEWING CHANGE THE APPEARANCE OF THE TO-DO LIST
18. «Tasks». Creation of a new task. IN THE «TO-DO LIST»FIELD, YOU MUST ENTER NEW TASK NAME IN THE TEXT ENTRY BOX AND PRESS ENTER ON YOUR KEYBOARD YOU CAN ASSIGN TASKS TO DIFFERENT COLOR CATEGORIES AND TAGS SHOWS EITHER A TASK IS COMPLETED, EXECUTING OR WILL OCCUR IN THE FUTURE HIGH, NORMAL OR LOW NAME OF TASK INDICATE THE DATE IF YOU HAVE SELECTED THE ITEM, THEN SELECT THE DATE AND TIME FOR THE REMINDER HERE YOU CAN ENTER A DESCRIPTION OF THE TASK
19. «Tasks». Assign a task to other person and report about execution. TO ASSIGN THE TASK TO ANOTHER PERSON, CLICK ON "ASSIGN TASK“ IN THE PREPARATION TASKS WINDOW. THIS BUTTON IS LOCATED UNDER THE "MANAGE TASK FUNCTIONS». SELECTING THE REPEAT FUNCTION, YOU CAN ASSIGN A RECURRING TASK, AND AUTOMATIC SENDING OF MESSAGES. THIS IS USEFUL IF YOU NEED TO, FOR EXAMPLE, RECEIVE A REPORT ON THE LAST FRIDAY OF EVERY MONTH SELECT FROM THE CONTACTS LIST THE EMAIL ADDRESS EXACTLY THE SAME AS THE USUAL LETTER ONCE YOU HAVE FILLED ALL FIELDS, CLICK «SEND», AS WHEN SENDING ORDINARY ELECTRONIC LETTER. THE RECIPIENT WILL RECEIVE AN EMAIL WITH THE TASK AND WILL BE ABLE TO ADD IT TO YOUR TASK LIST YOU CAN ALSO POINT OUT ITEMS ON THE SEND ME A STATUS REPORT TASK COMPLETION TO MONITOR PROGRESS AND COMPLETION
20. «Tasks». Report about execution. TASK MANAGEMENT FUNCTIONS WITHIN THE GROUP, CLICK ON THE BUTTON "SEND TASK STATUS REPORT" WILL THEN SEND A REPORT WINDOW IF THE TASK WAS ASSIGNED TO YOU BY THE MANAGER, FIELD «TO» WILL BE IALREADY FILLED IN, IF NOT SELECT FROM YOUR ADDRESS BOOK TO SEND REPORT AFTER FILLING OUT ALL OF THE ITEMS, CLICK ON THE BUTTON "SEND", AS IN THE ADMINISTRATION OF ORDINARY E-MAIL MESSAGES THE TEXT OF MESSAGE WILL BE GENERATED AUTOMATICALLY, BASED ON THE TASK AND ITS IMPLEMENTATION. YOU CAN ADD YOUR COMMENT TO ANY LINE
21. ParametersOutlook® – General. TO SET UP THE PARAMETERS OF THE MAIL PROGRAM OUTLOOK® 2010, YOU MUST SELECT THE TAB «FILE» ON THE LINE OF TASKS IN THE OPENED MENU AND SHIFT TO POINT « PARAMETERS». OPENED WINDOW OF PARAMETERS SETTING UP IS DEVIDED IN TO TWO PARTS. THE LEFT PART CONSISTS OF LIST OF GROUPS OF PARAMETERS, AND THE RIGHT ONE DISCLOSES ONE OR ANOTHER GROUP IF YOU SWITHC ON THE POINT «TO SHOW MINI TOOL BAR UNDER SELECTION» YOU WILL BE ABLE TO VERY QUICKLY START TO TEXT FORMATING WITHOUT GOING TO MAIN MENU OF THE PROGRAMM OR LINE OF TASKS. AFTER SELECTING THE TEXT, IT WILL APPEAR A MINI TOOLBAR THAT CONTAINS THE BASIC ELEMENTS FOR WORKING WITH TEXT. SELECTING «TO SWITCH ON DINAMIC REVIEW», YOU WILL BE ABLE TO REVIEW MANY EFFECTS, APPLIED TO TEXT OR IMAGES WITHOUT ACTUALLY APPLYING THEM. CHOOSE A COLOR SCHEME AS IN PREVIOUS VERSIONS OF MICROSOFT ® OFFICE ® PACKAGE, LIMITED TO THREE COLOURS-BLACK, SILVER AND BLUE. SELECT A COLOR SCHEME FROM THE DROP-DOWN LIST. NOTETHIS COLOR SCHEME WILL ALSO BE USED IN OTHER MICROSOFT PROGRAMMS 2010. IN GROUP «PERSONAL SETTINGS OF MICROSOFT® OFFICE», YOU CAN INDICATE PESONAL DATA AND YOUR INITIALS. THESE DATA WILL BE USED IN THE FIELD «FROM» IN OUTGOING MAIL. IN THE GROUP «PARAMETERS OF START», YOU CAN SELECT «MAKE OUTLOOK THE DEFAULT PROGRAM FOR E-MAIL, CONTACTS AND CALENDAR». IT WILL ALLOW TO OPEN OUTLOOK® AFTER CLICKING ON MAIL TO ON WEB PAGES.
22. Parameters of Outlook® – Mail IN THE GROUP OF FUNCTIONS «CREATION OF MESSAGES», YOU CAN SET UP PARAMETERS OF AUTOCHANGE AND OTHER POSSIBILITIES OF TEXT EDITOR BY CLICKING ON THE BUTTON «PARAMETERS OF EDITOR», SPECIFY THE DEFAULT MESSAGE FORMAT, BY SELECTING FROM THE DROP-DOWN LIST. AVAILABLE FORMATS HTML, RTF AND PLAIN TEXT IN GROUP FUNCTIONS «SPELLING», YOU CAN ENABLE SCREEN MESSAGES BEFORE SENDING IT BY SELECTING THE "ALWAYS CHECK SPELLING BEFORE SENDING" SPECIFY THE TEXT TO PASS THE ORIGINAL MESSAGE WHEN REPLYING OR FORWARDING IN GROUP «SIGNATURE» , YOU CAN ADD A SIGNATURE TO YOUR EMAILS USING THE «SIGNATURES AND STATIONERY» CLICK «STATIONERY AND FONTS», YOU CAN MAKE A CUSTOM TEMPLATE FOR YOUR EMAILS, WHICH WILL DIFFER IN COLOR AND FONT.. A GROUP OF FUNCTIONS "THE OUTLOOKAREAS" WILL HELP YOU TO CUSTOMIZE THE WAY MARK A READ RECEIPT MESSAGES. BY CLICKING ON THE "READING PANE", YOU CAN CHANGE THE DEFAULT MEANINGS. IN THE «GET MESSAGE « SELECT THE ITEMS THAT YOU WANT TO HEAR SOUND SELECTING «DESKTOP ALERT SETTINGS», YOU CAN SPECIFY THE APPEARANCE AND DURATION OF NOTIFICATIONS THAT APPEAR ON THE DESKTOP. THE GROUP «CLEAR CONVERSATION»HELPS SORT MAIL MORE FLEXIBLY. SELECT FROM THE LIST OF ITEMS THAT WILL HELP YOU NOT TO LOSE IMPORTANT EMAILS. FOR EXAMPLE, YOU CAN CHOOSE «NOT TO MOVE MESSAGES WITH FLAGS»AND THE MESSAGE IS NOT DELETED EVEN IF YOU DELETE ALL MESSAGES FROM A FOLDER. ДАЛЕЕ
23. НАЗАД Parameters of Outlook® – Mail IN THE GROUP «REPLIES AND FORWARDING», YOU CAN CONFIGURE SETTINGS FOR SENDING E-MAIL, AS WELL AS OPTIONS TO ADD ORIGINAL MESSAGE TEXT IN REPLY OR FORWARD. IN THE GROUP «SAVE MESSAGES», YOU CAN SET UP AUTOMATIC SAVING, TYPING IN THE DRAFT. THIS WILL HELP YOU KEEP THE IMPORTANT LETTER EVEN IF THE COMPUTER FAILS. TO DO THIS, SELECT THE SAVE INTERVAL. HERE YOU CAN CONFIGURE THE GROUPING MESSAGES BY SELECTING THE "WHEN REPLYING TO A MESSAGE FROM A FOLDER OTHER THAN THE INBOX, SAVE A RESPONSE IN THE SAME FOLDER. "SEND A MESSAGE" GROUP CONSISTS OF CONFIGURING THE DEFAULT MESSAGE SEVERITY LEVEL, AS WELL AS CONFIGURE FAST SENDING AND MAILING THE CHECK NAMES. TO SEND MESSAGES USING THE KEYBOARD SHORTCUTS, SELECT "USE CTRL + ENTER TO SEND THE MESSAGE. ДАЛЕЕ
24. НАЗАД Parameters of Outlook® – Mail IN THE GROUP « TRACKING» YOU CAN CONFIGURE THE RECEIPT OF A LETTER, HOWEVER, NOT ALL MAIL SERVERS SUPPORT THISFEATURE. IN THE GROUP "MESSAGE FORMAT", YOU CAN CONFIGURE THE DISPLAY OF HTML EMAILS THAT USE CSS (CASCADING STYLE SHEETS) FOR DISPLAY. CLICKING THE "REMOVE EXTRA LINE BREAKS IN PLAIN TEXT MESSAGES, YOU CAN VIEW THE MESSAGE TRANSFER MARKS OVERLOADED WITHOUT UNNECESSARY PARAGRAPHS. A GROUP OF FUNCTIONS "OTHERS" ALLOWS YOU TO CONFIGURE ADVANCED OPTIONS WHEN WORKING WITH E-MAIL.
25. ParametersOutlook® – Calendar. IN THE GROUP OF FUNCTIONS "WORKING TIME", YOU CAN SPECIFY THE HOURS AND DAYS OF THE WEEK THAT THE MODULE WILL TAKE WORK. THIS WILL HELP BETTER SORTING OF TASKS AND ALLOCATE THE CORRECT COLOR WORKING HOURS. HERE YOU CAN SPECIFY THE FIRST DAY OF THE WEEK AND THE FIRST WEEK OF THE YEAR. A GROUP OF FUNCTIONS "CALENDAR SETTINGS" ALLOWS YOU TO CONFIGURE GENERAL OPTIONS FOR THE MODULE. HERE YOU CAN SPECIFY THE TIME INTERVAL FOR NOTIFICATIONS, ADD HOLIDAYS TO YOUR CALENDAR, ADD AN ADDITIONAL CALENDAR, ADOPTED IN OUR COUNTRY, AS WELL AS CONFIGURE NOTIFICATION ICON APPEAR. IN THE GROUP OF FUNCTIONS "DISPLAY OPTIONS" YOU CAN CONFIGURE A VARIETY OF COLOR SCHEMES THAT WILL BE USED BY THE CALENDAR. IT IS POSSIBLE TO CHOOSE FROM THE COLOR PALETTE AND ADJUST THE FONT. IN SET UP «TIME ZONE»IS AUTOMATICALLY SET ACCORDING TO THE SETTINGS OF YOUR OPERATING SYSTEM, BUT YOU CAN CHANGE THE TIME ZONE BY SELECTING A MEANING FROM THE DROP-DOWN LIST. IN THE GROUP OF FUNCTIONS «SCHEDULING ASSISTANT»THE «DISPLAY CONFIGURATION DETAILS IN TOOLTIPS»OR «IN GRID PLANNING» ARE AVAILABLE. SELECT THE REQUIRED ITEMS.
26. Parameters ofOutlook® – Contacts. IN GROUP OF FUNCTIONS «NAMES AND STORAGE», YOU CAN SPECIFY THE ORDER IN WHICH TO SORT THE CONTACTS IN YOUR ADDRESS BOOK. AVAILABLE SETTINGS FOR THE NEW CONTACTS AND SORT ORDER WHEN YOU SAVE. HERE YOU CAN SET THE CHECK FOR DUPLICATES. THIS WILL GET RID OF DUPLICATE ENTRIES IN THE ADDRESS BOOK. IN SECTION «LINKAGE» YOU CAN MARK THE ITEM "SHOW CONTACTS CONNECTED WITH THE CURRENT ITEM». THIS WILL ALLOW TO CHOOSE ADDITIONAL RECIPIENTS, FOR EXAMPLE, WHEN SENDING A LETTER TO THE ORGANIZATION. SELECTING THE "SHOW ADDITIONAL INDEX» YOU CAN CHOOSE TO VIEW THE SECOND LIST OF INDEXING, WHICH WILL ALLOW YOU TO QUICKLY JUMP TO CONTACTS IN THE SEARCH. SELECTING THE "SHOW ADDITIONAL INDEX»YOU CAN CHOOSE TO VIEW THE SECOND LIST OF INDEXING, WHICH WILL ALLOW YOU MORE QUICKLY GO TO THE SELECTION OF CONTACTS WHEN SEARCHING. IN THE GROUP OF FUNCTIONS "NETWORK STATUS AND PHOTOS»YOU CAN DISPLAY PHOTOS IF THEY ARE AVAILABLE. THIS WOULD ALLOW THE UTILITY TO AUTOMATICALLY LOAD IMAGES, IF THEY ARE IN YOUR ACCOUNT DATA. IN THE SETTINGS OF «SUGGESTED CONTACTS» YOU CAN MENTION THE POINT «AUTOMATICALLY CREATE CONTACTS OF OUTLOOK® FOR RECIPIENTS NOT INCLUDED TO ADDRESS BOOK». IT WILL MAKE EASY THE FURTHER DISPATCH OF MAIL AND WILL RELEASE FROM NEED TO ADD CONTACTS TO THEADDRESS BOOK.
27. Parameters ofOutlook® – Tasks. IN THE GROUP OF FUNCTIONS "TASK SETTINGS" YOU CAN SET AUTOMATIC REMINDERS ABOUT TASKS THAT ARE ASSIGNED TO A SPECIFIC DAY WITHOUT INDICATING EXACTLY THE TIME FOR A SPECIFIC HOUR. THESE REMINDERS WILL BE SET AUTOMATICALLY AT THE BEGINNING OF THE WORKING DAY, WHICH YOU INDICATED IN THE CALENDAR MODULE SETTINGS. SELECTING "SEND A STATUS REPORT AFTER ASSIGNED TASK COMPLETED» , YOU WILL RECEIVE A REPORT ON THE COMPLETED TASKS IN THE TASK LIST. CLICK THE "ADD TO TASK LIST UPDATED COPIES OF ASSIGNED TASKS»WILL ALLOW YOU NOT MISS CHANGED JOBS. THEY WILL BE AUTOMATICALLY ADDED. HERE YOU CAN SPECIFY DIFFERENT COLORS FOR THE SORT OF OVERDUE AND COMPLETED TASKS. TO DO THIS, CLICK ON THE APPROPRIATE ICON, AND THEN SELECT A COLOR FROM THE LIST THAT APPEARS. BY CLICKING ON A TASK, YOU CAN SET UP IN THE RELEVANT PARAGRAPH. THIS SETTING WILL AFFECT ON THE NUMBER OF TASKS THAT YOU CAN INSTALL ON A SPECIFIC DAY OR WEEK