Digital Measures

Safety Management Digital Measures

Accessing DM the first time • User requests password from DM login screen • Copy/paste this into your browser: https://www.digitalmeasures.com/login/usgs/faculty/authentication/showLogin.do?shce=1 • Click “Request Your Password” link

Accessing DM the first time • Enter DM username • This is that part of your email address before the “@” • See Tina if it doesn’t work • Click “Submit” You will receive an email from DM to create a login password 1 2

Once you have your password • Write it down somewhere! • You will need to access DM regularly • Using Internet Explorer, go to: https://www.digitalmeasures.com/login/usgs/faculty/authentication/showLogin.do?shce=1 • Log in

1) My Safety Worksheet • From the Activities Database Main Menu that pops up after you log in, click on My Safety Worksheet

1) My Safety Worksheet • Position • determines safety orientation course needed • Questions 1-12 • just check what activities you do • Each selection reflects either training needed or additional language in the Job Hazard Analysis • Click Save and Return 3 1 2

2) Safety Training RECORDS • After filling out and saving My Safety Worksheet, click on Safety Training Records

2) Safety Training RECORDS • Safety Training Records • Same order as My Safety Worksheet • Enter all fields for each type of training you’ve received • Notes: • Click to add additional training records of that type • Click for type-specific example formats • Allows you to upload training certificate (preferred, not required) • Click Save and Return 4 1 ? 2 3

3) Generating the Job Hazard analysis (JHA) • Use Rapid Reports • Click on Rapid Reports tab (bottom right) • Select Job Hazard Analysis • Set the dates to reflect upcoming federal fiscal year (e.g., 1 Oct to 30 Sept) • Click RUN REPORT button • Click on Hide tab to minimize Rapid Report interface 5 1 2 3 4

3) Reviewing the JHA • Generated as an rtf document so you can print or save to your computer and edit using MS Word or any other word processor • Saved document is for review and provides links to required training • Specific courses available to meet training requirements are links that take you directly to the training. 1

3) Reviewing the JHA • Note about providing additional hazards and controls when needed • Everyone must take a position-specific orientation course • (See Tina for assistance creating a DOI Learn account– this must be done before using links in the JHA) 1 2

3) Reviewing the JHA • Every section of the My Safety Worksheet returns something • No ambiguity • You said you don’t do this • You do this, here are the important, definitive USGS Handbook references 1 2

3) Reviewing the JHA • If you see this, you need to edit the My Safety Worksheet and regenerate JHA

3) Reviewing the JHA • Training table at bottom of JHA • Allows supervisor and employee to see what training is needed when they review the JHA • Categories match the choices from the My Safety Worksheet • Training records retrieved from Safety Training Records

3) Reviewing the JHA • Examples: • Defensive Driving • Yes indicates training is required (based on My Safety Worksheet) • Most recent (based on expiration date) training record is retrieved from Safety Training Records • Electrofishing • Yes indicates training is required • Blank indicates no electrofishing training records have been entered in Safety Training Records 1 2

3) Reviewing the JHA • Print out 2 copies of the JHA • One for your records • One for the Unit’s records • After reviewing final version of JHA together, employee and supervisor sign and date • Give Tina the signed JHA 2

Your responsibilities: YOUR SAFETY • Review JHA with supervisor • Complete all required training listed on the JHA • Provide documentation of completion to Tina • Keep Safety Training Records in DM up to date • This makes sure you get credit for completed training • Generate a JHA every year by 1 Sept and review with supervisor

Digital Measures