Intranet Web Site

1. Intranet Web Site Presentation

2. Table of Contents • Disadvantages of a Static HTML Web Site. • Advantages of a Community Intranet • Other Community Intranet Sites Built Using Resident Interactive • Information Portal • Effective Governance • Effective Communication • Private Intranet • Summary Page Residents and Guests • Online Newsletter • Slide Shows • Directory Listing • Document Library • Local Information • Interactive Calendar • Event RSVP • Projects • Online Forms • Surveys

3. Disadvantages of a Static HTML Web Site • Un-secure public site means exposed personal information. (Possible identity theft) • No database storage = Can not store and retrieve documents. • Keeping information up to date requires an HTML programmer. • No user profile customization or special access privileges.

4. Advantages of a Community Intranet • AMI Community Intranet web software allows for the creation of a feature-rich environment that is cost effective in a fraction of the time. • Have a complete and functional Intranet site in 5 days or less! • Fortune 500 caliber features and performance. • Superior reliability, performance, security, technical support, and frequent enhancements.

5. Other Community Intranets Built Using AMI Community Intranet. Woodstream Village St. Clair Condominiums Bentwater Fairfield Village Falcon Point East Lakes of Savannah South

6. Information Portal • Residents can login anywhere. • Advanced tools to proactively distribute notices, breaking news alerts, surveys, reminders, and much more!

7. Private Intranet • The login page serves as the security gate for the Community Intranet for both guests and Registered Users. • Administrators can delegate which types of content should be made available for visitor access or whether to allow visitor access. • Community logos and colors can be coordinated into the login screen. Custom Login Screen Generic Login Screen

8. Summary Page - Guests • Home resale values are enhanced by featuring the community Intranet as the neighborhood communication portal. • Evidence that the HOA is well governed, community login is proactively managed. Administrators delegate what guests have access to. • By enabling the community Intranet for “guest” registration, guests can easily register, receive their login information, and pending approval, are allowed limited access to the web site.

9. Summary Page - Residents • The moment residents log into their community Intranet they arrive at the summary page. In one convenient place, residents can view community alerts, recent news, upcoming events, classified ads, and surveys.

10. Effective Governance • HOA Boards and Committees can post Meeting Agendas, publish Meeting Minutes and Financial Reports. Delegate tasks, and make available Bylaws, Restrictive Covenants and other documents as online resources.

11. Effective Communication • Paper community newsletters, questionnaires, bulletin boards and static 1st-generation web sites are now a thing of the past. • With an HOA Sub-Intranet; documents, forms, surveys, things to do, and community news are available 24/7 online.

12. Document Library • The Document Library is an online repository where residents can download documents at their convenience. • New residents can quickly become familiar with community bylaws, covenants and restrictions, and local government web resources. • Documents can be in MS Word, MS Excel, MS Powerpoint, Adobe Acrobat, and Notepad.

13. Online Newsletter • Site Administrators can build newsletters online, format text, and images to display as a web page using multiple types of templates. • PDF files can also be used. • Newsletters can be printed as MS Word documents. • The Newsletter Library stores an archive of past newsletters and its images. • Residents can submit articles to be approved by administrators.

14. Slide Shows • A photo speaks a 1000 words. • Display premiere features of the community. • Show photos from community organizations and events.

15. Directory Listing • Online directories can easily be kept up to date. • No need to print directory listings. • The site Administrator can designate whether a particular directory is private (password protected), public (data is viewable), or approval based (Site Administrator designates access to approved users). • Intranet directories can assist in keeping resident personal information away from the public eye. • Intranet directories are great for residents finding other residents with like interests. • Administrators can create unlimited categories of directories for different purposes.

16. Local Information • Residents are provided with convenient links to local content and resources.

17. Interactive Calendar • Automatic email notifications sent when new events are posted. Complete with an embedded link. • New events appear on the Summary Page. • A community can have unlimited calendars. • Clicking on an event brings up a description of the event. • Schedule single or regularly scheduled events (every Tuesday, 15th day of every month).

18. Event RSVP • The event organizers can setup an online RSVP option to track headcount and regrets. • Automatic limitations can be placed on the number of registrants who can attend. • Broadcast emails can be sent to alert attendees of changes. • Organizers can add the street address for point-to-point directions and maps. • Organizers can review the registration and regrets list at any time.

19. Projects • Keep residents informed of projects such as the building of a new playground, club house, or road construction.

20. Online Forms • Residents can access convenient web-based forms at their convenience 24/7. • Requests received via electronic form are automatically stored in an archive database table and are accessible by both sender and recipient. • Frequently used forms can be viewed from the Summary Page. • Residents personal data can automatically be sent without requiring the resident to re-type information.

21. Surveys • Responses from community residents can be received in either multiple choice or essay format. • Email notification sent to registered members when a new survey is submitted. • Web-based charts and graphs automatically display survey response. • Survey results are displayed in percentage format. • Residents are only permitted to vote once. • Absentee voting; if community bylaws and/or state laws governing association practices permit online voting, the Survey module can record valid, individual identifiable votes as a matter of record. • Surveys can be seen from the Summary Page.

22. AMI’s Site Administration • The Site Administrator can determine the preferred registration method and adjust passwords. • Broadcast emails can be sent to all registered members. Separate group email lists can created. • Sub-administrators can be given access to specific areas of the web site for updating purposes (calendars, newsletters, etc). • All submitted content is sent to an approval queue for review by the Site Administrator. Once approved, content will be visible to the site. • Application modules can be turned on/off by the administrator. • The AMI monthly community Intranet fee includes 4 hours of monthly updates.