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MCPS Systemwide Safety Programs Department of Facilities Management

Learn how to evaluate OSHA-recordable injuries and illnesses, calculate incidence and severity rates, identify problem areas, and prioritize prevention efforts. Compare MCPS data to state/national averages, analyze types of injuries, and explore proactive measures for safety enhancement.

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MCPS Systemwide Safety Programs Department of Facilities Management

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  1. MCPS Systemwide Safety ProgramsDepartment of Facilities Management Occupational Injuries/illnesses review OCOO Leadership Team May14, 2014

  2. How do we evaluate injuries/illnesses? Which injuries/illnesses do we focus on? • OSHA-recordable injuries and illnesses How do evaluate how many injuries/illnesses we have? • Calculate incidence rate How do we evaluate how serious our injuries/illnesses are? • Calculate severity rate, DART rate How do we prioritize prevention efforts? • Who, how, why? How do we determine the costs of our injuries/illnesses? • Workers’ compensation costs

  3. How do we measure injury/illness rates? OSHA-Recordable Injury/Illness Incidence Rate What makes an injury or illness OSHA-recordable*? • Work-related • Results in: • Lost work days, • Job transfer or restriction, • Medical treatment beyond first aid, and/or • Death • Not based on compensability *Must be recorded on annual OSHA 300 injury/illness log form.

  4. How do we measure injury/illness rates? OSHA-Recordable Injury/Illness Incidence Rate What is an incidence rate? • Number of OSHA-recordable injuries/illnesses per 100 full-time employees • Permits comparison of relative injury/illness rates between employers of different sizes, industries • Can assist in identifying problem areas, operations within organizations • Can be compared to state, national data Formula for calculating incidence rate: No. of ORs * 200,000 / Total hours worked by employees

  5. What is MCPS’ incidence rate? Systemwide Incidence Rate (CY13) No. of ORs * 200,000 / Total hours worked by employees = 942 ORs * 200,000 / 33,190,244.57 hours = 5.7 5.7 ORs per 100 full-time employees

  6. How does MCPS compare to state/national averages? OSHA-Recordable Injury/Illness Incidence Rate

  7. How does MCPS compare to state/national averages? OSHA-Recordable Injury/Illness Incidence Rate

  8. How severe are our injuries/illnesses? DART (Days Away, Restricted, Transferred) Rate • Total cases involving days away from work, days of restricted work activity, or job transfer per 100 full-time employees No. of lost workday, job transfer, or restriction cases * 200,000 / Total hours worked by employees Severity Rate • Total lost workdays, days of restricted work activity, or job transfer per 100 full-time employees No. of lost workdays, days of job transfer, or restriction * 200,000 / Total hours worked by employees

  9. How does MCPS compare to state/national averages? Severity and DART Rate

  10. What types of injuries/illnesses do we have? Frequency of Injury/Illness Types (CY13)

  11. Who is getting injured/ill? Injuries/Illnesses by Employee Group (CY13)

  12. What is causing lost workdays? Lost Workdays by Employee Group, Incident Type (CY13) • Average Lost Workdays by Incident Type: • Slip, Trip, Fall – 38 days (89 cases) • Injury by Student – 30 days (31 cases) • Exertion, Posture – 41 days (61 cases) • Vehicle-Related – 47 days (22 cases) • Struck by Object – 29 days (22 cases)

  13. Are WC costs related to incidence rates?

  14. What are we doing? Proactive Measures • Online safety training • Safety committees (DOM, unions) • Safety and health program development, revisions • Hazard Communication (chemical safety) • Chemical Hygiene Plan (science safety) • Drama and Theater Safety Handbook • Design and build safer facilities • Information, outreach Accident Investigations • Revised Supervisors’ Incident Investigation Report (SIIR) Forms for DOT, DOM, DSPO • Supervisor training Injury/illness Data Analysis • Data control technician II position for SSP

  15. Are staff taking the training? Online Safety Training Completion (FY12 – FY14)

  16. How much training are we doing? Online Safety Training Completion (FY12 – FY14)

  17. What else can we do? Additional Proactive Measures • Identify and control hazards before they cause injuries/illnesses • Job Safety Analyses (JSAs) • Written procedures • Safety audits, routine inspections • Safety and health program development • Systemwide safety committee • Collaboration between executive staff, unions, supervisors, employees, stakeholders • Significant injury/illness, near-miss case review • Incentives, accountability Accident Investigations • School-based supervisors • SIIR forms for schools • Supervisor training

  18. Questions?

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