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Fiscal Year Salary Changes (FYSC) 2011-2012 Revised May 26, 2011. Agenda. Why FYSC? CIS log in FYSC process Important reminders and Q & A Live demonstration. Purpose of FYSC.
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Fiscal Year Salary Changes (FYSC) 2011-2012 Revised May 26, 2011
Agenda • Why FYSC? • CIS log in • FYSC process • Important reminders and Q & A • Live demonstration
Purpose of FYSC • To confirm fiscal new year salaries quickly and efficiently – without having to submit an ePAF for each person in your department.
Accessing FYSC • Log into the Campus Information System (CIS). • Under “Human Resource Management” you will see a link called, “Fiscal Year Salary Changes (FYSC)”.
Employees may be listed in four sections: 1) Records loaded from Vision. 2) Active employee records NOT updated through Vision. 3) Volunteer faculty/staff. (You can only ‘Terminate’ or ‘Review’ employees in this section.) 4) Unalterable records. Contract pay employees not budgeted in Vision, unpaid leaves, and short work break.
This is what you can change in FYSC: • FTE • Compensation Rate • Distributions • Terminate Employees • Change home department
1) FTE Enter new FTE here. Leave this field blank if FTE is not changing.
2) Compensation Rate • If the employee’s compensation rate is not changing, leave this field blank. • You may use commas if changing salary. • Note: ABAs are updated on July 15.
3) Distributions • A link in FYSC takes you to “Employee Distributions”. • Distributions should equal 1.00 for each job record and should cover every day of the fiscal year. • The distribution begin date is 07/01/11. • To exit, click the ‘X’ in the upper right hand corner of the window; this will take you back to FYSC.
Click on the word “Distributions” to access the employee’s distribution.
Make The Necessary Changes to Each Employee • If the information you see on an employee is correct, then no changes need to be made. You just need to check the Reviewed (‘Rev’) box and the report is complete on that employee. • SAVE OFTEN!
Electronic Approval Routing • You cannot prepare and approve. • Approvers must have department head title similar to ePAF. • Approver that resides in department need second approval.
Eligible Approvers • Eligible approvers will have primary org. head role in the system. • Names displayed will be in the same dept. being submitted and 2 dept. levels higher.
Submitter/Preparer Electronic ProcessMakes changes and submits
Approval Process • Approver logs into CIS, clicks on employee tab and approve FYSC link. • Department awaiting approval will show up in drop down tab.
Second Approver • If you as approver reside in department being approved, you must obtain a second electronic approval. • Follow same instructions as first level approver.
HR Approval • Once HR approves, the system will upload your FYSC changes overnight. • The following day your approved FYSC report will be viewable in D-Jobs. • Verify D-JOBS for accuracy.
Employees That Are Transferring During FYSC • Timing is everything. • Coordinate ePAF submission with old department.
What is “Auto-term”? • Auto-term is simply a data clean-up program that will run around July 15th. • It will automatically terminate any active employee that does not have a fiscal row dated 07/01/2011.
Reminders • ABAs are updated July 15. • Change; Salary, FTE, distributions, home department or terminate. • For payroll changes July 1 and beyond, submit ePAF after HR approves FYSC. • Do not delay approval of FYSC. • Approvers do not need security access.
Reminders • FYSC is a Web application. • Freezing • Kicked out of application • Change Internet browser • Verify employee information in D-JOBS after FYSC is approved by HR. • Note: As of date: July 1, 2011 • Check all function is per page.
FYSC Helpdesk (801)585-3165 fysc@utah.edu http://www.hr.utah.edu/fysc/
