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New Job Classification System (JCCS) Manager Preparation Session February 2011

New Job Classification System (JCCS) Manager Preparation Session February 2011. Session Activities. Information. The JCCS System and specifics you are expected to communicate. Practice. Role play. Questions. 40 min Q&A period. Session Goals. After today’s session, you should:.

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New Job Classification System (JCCS) Manager Preparation Session February 2011

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  1. New Job Classification System (JCCS) Manager Preparation Session February 2011

  2. Session Activities Information The JCCS System and specifics you are expected to communicate Practice Role play Questions 40 min Q&A period

  3. Session Goals After today’s session, you should: Goal: Help you feel better prepared to meet with your employees

  4. MANAGER HR REPHR CONTACT OHR Expectations EMPLOYEE QUESTION Nimble Flow

  5. Your Questions Please! Write down questions as you have them There will be a detailed Q&A at the end of the session

  6. Thank you…. There has been a substantial effort put forth across the Institute

  7. Thank you…. There has been a substantial effort put forth across the Institute • Amy Bondurant, GTRI • Pam Bonser, Communications & Marketing • Dian Chung, College of Science • Brandi Foley-Rodgers, Provost’s Office • Gail Greene, College of Management • Lynda House, College of Engineering • Debra Lee, OIT • Barbara Roper, OIT Training Task Force

  8. How & Why Was This System Created? ?

  9. How & why was this system created? Georgia Tech conducted a study to learn what employees valued most about working at Tech. • Among other things, the study revealed: • Employees feel there were limited advancement opportunities • There are challenges in compensation programs, administration and execution In response, Institute leadership commissioned the design of an effective job classification and compensation structure.

  10. How & why was this system created? Job Responsibilities HR Reps, HR Contacts, & Managers worked together to defined & documented employee job responsibilities

  11. How & why was this system created? Job Descriptions Job Responsibilities OHR used the information provided to re-write job descriptions

  12. How & why was this system created? Market Research Job Descriptions Job Responsibilities Exhaustive market researchand comparison was conducted

  13. How & why was this system created? Grades & Tiers Market Research Job Descriptions Job Responsibilities New titles, grades, and tiers were created

  14. How & why was this system created? Grades & Tiers Market Research JCCS Job Descriptions Job Responsibilities Together these activities helped to create a new system for classifying employee work

  15. Messages to share with employees Important Job duties ARE NOT changing Pay IS NOT changing as a result of JCCS

  16. A Better System Job Classification and Compensation System benefits Employees by Increasing Clarity Improving Consistency • career paths and known knowledge, skills and abilities for campus positions • job expectations • personnel actions • Comparable titles with universal meaning • Guidelines regarding promotions, lateral moves, etc.

  17. A Better System Job Classification and Compensation System benefits Managers/Departments by Expanded Autonomy Increased Objectivity • in decision making • Data to drive decision making Improved Tools • A framework for visable high level career paths to assist employees • Varied shift work

  18. A Better System Job Classification and Compensation System benefits Georgia Tech by • Better reporting • Better data to drive decision making • Enhanced talent recruiting with clear titles and market based pay • Ability to rapidily respond to changing market conditions

  19. The new system will allow us to do things in the future that we otherwise would not be able to do How & why was this system created?

  20. Messages to share with employees Important The change will apply toall classified staff employees Job duties are not changing

  21. What Is Expected of Managers ?

  22. Expectations As a supervisor, you will be expected to… Meet with direct reports as a group Meet with employees individually Different managers may have different approaches depending on unit and span of control

  23. How is the System Structured? ?

  24. Messages to share with employees Important • There are new • Job Structures • Pay Grades • Ranges & Tiers • Job Titles

  25. Messages to share with employees Important Pay does not change as a result of JCCS Pay may change for a limited number of employees based on other factors This will be done at the discretion of the Dean or Vice President and will be consistent with policies

  26. System structure Titles Pay Grades Ranges & Tiers Job Structures When you meet with your employees you will need to tell them about… Ways to group jobs with similar work Reflect the minimum & maximum pay Grouping of job grades with similar characteristics Should give a sense as to level

  27. Structures

  28. Titles Now… Was…

  29. For Example….

  30. Grades Many titles

  31. For example – Financial Administrator

  32. Tiers Tech’s new pay structures are designed to guide managers and employees through an employee’s development and performance.

  33. Movement among the tiers and grades • Progression through Job Grades results from expansion of: • Responsibility • Scope of budget responsibility • Quantity of employees supervised • Independent decision making authority • And similar factors

  34. Movement among the tiers and grades • Movement across tiers recognizes: • Time in position • Increased competence • Experience • Work quality

  35. Messages to share with employees Important • Some employees will have a new title • All job descriptions will be updated • Job descriptions are online

  36. Where Do I Go For More Info? ?

  37. Support Tools Manager’s Toolkit Can be found at: http://www.ohr.gatech.edu/compensation/mgrtoolkit Contains: • Check List • Implementation Schedule • Presentation Slides • Handouts • FAQ • Links to resources

  38. Support Tools Policies and procedures Can be found at: http://www.ohr.gatech.edu/compensation/… Detailed and Growing List of FAQ http://www.ohr.gatech.edu/compensation/faq JCCS Webpage http://www.ohr.gatech.edu/compensation/structure GT Compensation Policy http://www.admin-fin.gatech.edu/human/compensation/040100.html

  39. What Is The TimelineFor The Change? ?

  40. January 2011 New job descriptions, policies and structures available online for review February 2011 Training Sessions for HR Reps and People Managers March 2011 New titles, grades and salary structures become effective. April 2011 Review and document employee performance New compensation structures/tiers New job descriptions New performance management competencies Timeline

  41. Summary of the Key Messages You Need to Share

  42. Messages to share with employees Make sure you have these written down somewhere • The changes apply to all classified staff employees • Jobs duties are not changing • Some employees will have a new title • All job descriptions will be updated • Job descriptions are online • Pay does not change as a result of JCCS, but may change for a limited number of employees based on other factors • There is a policy and process for review of job and pay decisions • There are new • Job Structures, Pay Grades, Ranges & Tiers, Job Titles

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