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Publications Committee

Publications Committee. Jay Dennis CIO Jayd@aiaa.org January 8, 2009. IT ScholarOne Project Briefing. WriteTrack Assessment and Status Product Replacement Selection Criteria AIAA IT Infrastructure and AMS Initiatives Implementation Schedule Project Challenges Q&A.

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Publications Committee

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  1. Publications Committee Jay Dennis CIO Jayd@aiaa.org January 8, 2009

  2. IT ScholarOne Project Briefing • WriteTrack Assessment and Status • Product Replacement Selection Criteria • AIAA IT Infrastructure and AMS Initiatives • Implementation Schedule • Project Challenges • Q&A

  3. WriteTrack Assessment and Status • Assessment: • Written using now-outdated development tools • Does not integrate easily with other applications • Developer left no written documentation • Expensive to support, upgrade or rewrite • Status: • Fix critical bugs but no new development • Replace with ScholarOne • Integrate ScholarOne with new applications

  4. AIAA IT Infrastructure and AMS Initiatives • Infrastructure • Mac to Windows • Exchange for Email • SharePoint Intranet • AMS Initiatives • New AMS • SharePoint Extranet • SharePoint Internet

  5. Product Replacement Selection Criteria • Commercial Off the Shelf (COTS) • Industry Standard (used by tech associations and scholarly publishers) • Upgradeable (vendor R&D) • Supportable (AIAA staff and vendor) • Modern Development Tools (.NET or JAVA) • Web Services • XML • Ease of Integration

  6. Product Replacement Selection Criteria (2) • Functionality • WriteTrack is functional model for requirements • Initial ScholarOne product demo attended by George Schmidt and Kailas Kailasanath • Configurable solution to meet changing needs • New functionality introduced by us and similar users • Product User Group • AIAA participation • Upgradable as other integrated applications change

  7. Infrastructure and AMS Initiatives Infrastructure Solomon Upgrade AMS: NetFORUM AMS Integration SharePoint: Intranet SharePoint: Extranet SharePoint: Internet AMS Integration ScholarOne AMS Integration Journals Books Conference Admin Last updated: 12/17/08

  8. Books Implementation • Sites for each book series • Coordinate implementation with book initiatives • Minimal, if any, dependency on AMS • Planning for early spring 2009

  9. Journals Implementation • Basic journal site configured for review by EICs • Journal EIC review conducted at ASM • Make configuration changes as required • With input from the EICs, implementation planning for late spring 2009

  10. Conference Administration Implementation • Timed with call for papers for future conferences • Planning for summer 2009

  11. Conference Administration Implementation • AMS integration • Conference registration • Shared author database • AMS as system of record and entry point • E-Commerce • SharePoint integration • Published paper database • Electronic archives & E-First • Search capability improved

  12. Project Challenges • Legacy data (paper) migration • Author, reviewer history • Report creation • Timing of E-publishing (E-first) • Training

  13. Q&A Jay Dennis CIO Jayd@aiaa.org

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