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LEAD Reporting Session 10-C

LEAD Reporting Session 10-C. Presented by: Cindy Godsey, EPSB. Presentation Topics. Purpose and uses of LEAD Reporting Relationship between LEAD and PSD How/where to code The LEAD process as it relates to PSD/MUNIS LEAD Reporting Pitfalls. Purpose and Uses of LEAD Reporting.

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LEAD Reporting Session 10-C

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  1. LEAD ReportingSession 10-C Presented by: Cindy Godsey, EPSB

  2. Presentation Topics • Purpose and uses of LEAD Reporting • Relationship between LEAD and PSD • How/where to code • The LEAD process as it relates to PSD/MUNIS • LEAD Reporting Pitfalls

  3. Purpose and Uses of LEAD Reporting • Governed by KRS 161.1221 • Checks educator assignment against the teacher certification database • Used for: • State and federal data reporting • Open records requests • Data research by EPSB, KDE, LRC

  4. LEAD and PSD relationship • LEAD matches the PSD job class of the educator (certified staff) to the EPSB certification database • System looks for active locations and a matching SSN in our database • Each PSD job class requires a certificate of some type • This includes extra duty codes • CSD file is used to cross identify classified staff found in Infinite Campus

  5. How do I know where they go? • Use the MUNIS certification reference chart to verify certification requirements • Available on the EPSB website at www.epsb.ky.gov/certification/LEAD.asp • (handout included) • LEAD related job class corrections do require resubmission of the PSD file

  6. Certification Reference Chart

  7. Teacher Codes =School location allocations • The following teacher job class codes must be allocated to school locations, not central office or district-wide (001 or 000) • 2010 – Preschool Classroom Instructor • 2025 – Kindergarten Instructor • 2030 – Primary Classroom Instructor • 2040 – Elementary Classroom Instructor • 2050 – Middle School Classroom Instructor • 2060 – High School Classroom Instructor • 2070 – Job Training Instructor • 2080 – Local Vocational School Instructor • 2090 – Chapter I Instructor • 2095 – Exceptional Child Instructor • 2096 – Homebound Teacher • 2099 – Substitute Teacher • 2100 – Gifted & Talented Instructor • 2211 – Technology Resource Teacher

  8. The LEAD process for MUNIS data • KDE receives the PSD/CSD files • KDE notifies EPSB that files are ready • EPSB retrieves the files from KDE • We usually begin to get files around October 1 • EPSB staff loads PSD data into the LEAD system and identifies SSN’s with no match in the certification database

  9. The LEAD process for MUNIS data • State LEAD coordinator notifies district LEAD coordinators that “MUNIS data has arrived in the LEAD reports” • State LEAD coordinator notifies individual LEAD coordinators of SSN mismatches • If any LEAD errors exists, LEAD coordinator will see the following on their report: • The LEAD system will not indicate if it is a coding problem or a true certificate problem • LEAD coordinator must review the code versus the individual’s certification

  10. The LEAD process for MUNIS data • If a coding or SSN problem exists, LEAD coordinator will communicate with the district Finance Officer to make the correction • Finance Officer contacts KDE to have them decline current PSD (or PSD and CSD) file to allow for resubmission of data • LEAD Coordinator signs off on LEAD data no later than 11/1 • EPSB staff will work to clean up remaining issues by 11/15 • KDE will accept resubmissions of PSD/CSD files until around 11/12

  11. Common LEAD related pitfalls • Communication • When a new position is created • Make sure certification requirements and job class are appropriate to duties and within regulations • These should be clearly stated in the job description • When hiring • Make sure appropriate job class is selected • With LEAD Coordinators • If you are NOT the LEAD coordinator, work with them to create a plan for regular communication during October

  12. Common LEAD related pitfalls • Placing someone without a teaching certificate in the PSD file • Examples: • Speech Therapists • Coaches (extra duty codes) • Technology coordinators • A license or a degree does not equal certification • To pay into KTRS, one does NOT have to be in the PSD file

  13. Common LEAD related pitfalls • Assigning a job class by title not by certification • Examples: • Director of Districtwide Programs • Instructional Coordinator • Resource Teacher • Use the certification reference chart to ensure matches (based on 16 KAR 4:010 and other regulations)

  14. Common LEAD related pitfalls • Using a Teacher job class code when duties are no longer teacher duties • EPSB is not concerned with the pay rate of these individuals – certification requirements differ based on job duties (i.e. they can be paid off the teacher salary schedule) • Curriculum coach/consultant • If an individual is serving as a resource to other teachers, at least part of their job class code must reflect this with the 2210 Consultant job class code (formerly Resource Teacher) and the individual must have consultant permissions • Dean of Students • This is an administrative title/position requiring full principal certification

  15. Common LEAD related pitfalls • Correcting a job class error on one record but not the other before resubmitting - base pay and extended day PSD records must have the same job class code • LEAD looks at the Summary class code only – make sure corrections are reflected in that code if a change is made

  16. Questions? • Additional Questions Contact: • Cindy Godsey • 502-782-2133 • Cindy.Godsey@ky.gov

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