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FACILITIES MANAGEMENT TIPS

Learn valuable tips for optimizing facilities management at the Palatine Library. Improve efficiency, enhance communication, and boost productivity with practical strategies in CMMS software use, documentation, working with contractors, and managing equipment. Share successes and value with stakeholders while staying organized and proactive. Implement these strategies for a streamlined and successful facilities management approach.

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FACILITIES MANAGEMENT TIPS

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  1. FACILITIES MANAGEMENT TIPS NIFM MEETING 08/16/18 PALATINE LIBRARY Gregg Szczesny

  2. (CMMS) COMPUTERIZED MAINT. MGT SOFTWARE • Helps prioritize work • Empowers workers to plan their day, week, month • Tracks progress/establishes accountability • Helps avoid missed deadlines • Documents results • Archives knowledge • Palatine Library uses Spice Works

  3. DOCUMENTATION/RECORD KEEPING • Go Paperless (as much as possible) • Use spreadsheet to track pending and completed projects • Develop a storage system of electronic docs • Follow consistent organizational protocol • Save time with quick retrieval and email submissions • Save storage space

  4. SHOW VALUE WITH INFORMATION • Keep staff and patrons aware of service, repairs, projects which may affect them • Early notice makes disruptions more tolerable • Make staff and patrons aware of improvements being made

  5. Quarterly Reports to Director • Highlight Achievements/Value • Projects Completed • Knowledge Gained • Processes Improved • Expenses reduced/Revenue earned • Archives a record of success

  6. Working with Contractors • Set high expectations right away • Plan for success • Establish a no dropping in policy • Use electronic calendar to schedule dates and times of visits • Request written quotes • Ask for ETA for deliverables • Record ETA in calendar • Follow up if no response • Alert contractor of poor performance and provide opportunity to remedy • Recognize outstanding service to encourage positive results

  7. Obsolete/Unneeded Equipment • Sell or donate on RAILS • Sell on Obenauf Auction Online site • Donate to other Libraries, Schools, Goodwill, Salvation Army

  8. Questions/Comments?

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