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Streamlining Business with CVISN: The Kansas Trucking Portal

Learn about accessKansas, the official online platform for motor carriers to conduct electronic business seamlessly with the state of Kansas, resulting in significant cost savings and operational efficiencies. This portal is a key project within the CVISN program, designed to enhance the trucking industry in Kansas. Discover how this initiative has revolutionized credentialing processes and optimized business transactions for both government agencies and companies.

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Streamlining Business with CVISN: The Kansas Trucking Portal

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  1. CVISN Commercial Vehicle Information Systems and Networks (CVISN)

  2. Conceived from a Partnership Kansas Department of Revenue Kansas Department of Transportation Kansas Corporation Commission accessKansas

  3. Who (or what) is accessKansas? accessKansas The Official Website for the State of Kansas (www.accessKansas.org) Kansas Information Consortium (KIC) Subsidiary of NIC Inc. Information Network of Kansas (INK) Kansas State Agency Each State Agency enters into a “contract” with accessKansas

  4. A trucking portal was developed as a project within the CVISN Program atwww.truckingKS.orgwhich provides motor carriers access to conduct business electronically with the state of Kansas.

  5. GOALS To obtain a 10% electronic credentialing deadline to meet level one deployment requirements under the CVISN program. To provide motor carriers a “one-stop-shop” to conduct business electronically with the state of Kansas. To cut costs for both Government and Businesses. To be the premier state trucking portal in the country.

  6. VISION Develop a single point of contact for motor carriers. Develop in stages. Maintain same “look and feel” for each application. Allow Business Units to set their unique requirements.

  7. SAVINGS Realized $30,000 Salary & Benefits Vacant Position in Permits Section No Overtime or Temporary’s Hired for last two IRP Renewal Seasons Reduction in phone calls to permit office Eliminate mail / fax cost for permits Reduction in data entry and error correction Annualized savings estimate of over $60,000

  8. Credential Applications Motor Carrier Permits (July 2001) – 15% KCC/SSRS Authority (October 2001) – 21% IRP Supplements (August 2002) – 30% IFTA Renewals (October 2002) – 27% IRP Renewals (December 2002) – 45% IFTA Quarterly Filings (July 2003) – 32% KCC Adds, Deletes & Transfers (September 2003) – 30% Oversize/Overweight Permits (Est. July 2004)

  9. www.truckingKS.org Awards • Center for Digital Government’s “Best of Breed” Award for the 2002 Digital State Survey • Federation of Government Information Processing Council’s Intergovernmental Solutions Award • American Association of Motor Vehicle Administrators, Region III, Customer Service Excellence Award

  10. IRP Applications • Renewals • Billing notices generated overnight. • Supplemental Applications • Billing notices generated overnight. • Cab cards for replacements, weight changes can be printed from browser. • Temporary registration is available on all supplements. • Requires accessKansas userid / password.

  11. Permits Application • Requires accessKansas userid / password • OSOW • Approved by MCSB personnel on special administrative website. • Trip, Fuel • Permits not needing approval are auto-issued. • All Permits are printed directly from web browser. • Security code printed on permit.

  12. IFTA Applications • Renewals • Quarterly Return Filings

  13. KCC Applications • Renewals, Adds, Transfer, Deletes • Through the trucking portal motor carriers can renew and modify single state and intrastate authorities online. Users can add, delete and transfer vehicles; add states; change contact information; and pay renewal fees for these authorities using either a credit card or an electronic funds transfer. During the first year 682 of the approximately 10,000 carriers with authority in Kansas renewed online. As of December 2003, 29% (2,936) of the carriers that renewed single state and intrastate authorities for the 2003 renewal period renewed online.

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