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PRESENTATION ON CONDITIONAL GRANTS AND CAPITAL EXPENDITURE 1st QUARTER 2009-2010

This presentation provides an in-depth look at the allocation and expenditure of conditional grants for community libraries in South Africa during the first quarter of 2009-2010. It includes details on funding allocations, project summaries, expenditure breakdown, and monitoring procedures to ensure compliance.

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PRESENTATION ON CONDITIONAL GRANTS AND CAPITAL EXPENDITURE 1st QUARTER 2009-2010

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  1. DEPARTMENT OF CULTURAL AFFAIRS AND SPORT PRESENTATION ON CONDITIONAL GRANTS AND CAPITAL EXPENDITURE 1st QUARTER 2009-2010 SELECT COMMITTEE ON FINANCE PARLIAMENT OF THE REPUBLIC OF SOUTH AFRICA 02 September 2009

  2. CONDITIONAL GRANTS FOR COMMUNITY LIBRARIES • First allocation from the national Department of Arts and Culture in 2007/08: Budget: R16 740 000 • Allocation for 2008/09: R 31 434 000 • Allocation for 2009/10: R 40 976 000 • Department signed Memoranda of Agreement with 27 municipalities in the Western Cape who provide library services in July 2009 (beginning of financial year of municipalities) as a basis to transfer funds for projects listed in their business plans in the first quarter. • Rollover funding for 2008/09 was requested for Kannaland Municipality (R145 000).

  3. CONDITIONAL GRANTS FOR COMMUNITY LIBRARIES • Original business plan provided for: • Staffing at community libraries managed by municipalities • Literacy projects at community libraries managed by municipalities • Maintenance / Upgrading projects at community libraries managed by municipalities • Purchase of mobile book trolleys and library material • Rural Connectivity project at selected library sites, and • Appointment of staff at Library Service to manage the conditional grant projects

  4. CONDITIONAL GRANTS FOR COMMUNITY LIBRARIES

  5. CONDITIONAL GRANT FOR COMMUNITY LIBRARIES Expenditure on Public Libraries by Municipalities April-June 2009

  6. CONDITIONAL GRANTS FOR COMMUNITY LIBRARIES

  7. CONDITIONAL GRANTS FOR COMMUNITY LIBRARIES

  8. CONDITIONAL GRANTS FOR COMMUNITY LIBRARIES

  9. CONDITIONAL GRANT FOR COMMUNITY LIBRARIESExpenditure on Public Libraries by Municipalities April-June 2009

  10. CONDITIONAL GRANTS FOR COMMUNITY LIBRARIES : FINANCIAL STATUS

  11. CONDITIONAL GRANT FOR COMMUNITY LIBRARIES Expenditure : April - June 2009

  12. CONDITIONAL GRANTS FOR COMMUNITY LIBRARIES PROJECTS FOR 2009/10 (R40 976 000) Expenditure : April – June 2009

  13. CONDITIONAL GRANTS FOR COMMUNITY LIBRARIES PROJECTS FOR 2009/10 (R40 976 000) Expenditure : April - June 2009

  14. CONDITIONAL GRANTS FOR COMMUNITY LIBRARIES (R40 976 000) • TRENDS IN ALLOCATION Allocation criteria applied in 2007/08: • % of total population of the province (60% weight) • % of total circulation of libraries in the municipality(30% weight) • % of libraries in the municipality (10% weight) 2008/09: an increase of 8,5% added to the staff allocation of 2007/08. In addition requests for literacy and maintenance projects by municipalities were considered. 2009/10: an increase of 10% added to the expenditure on staff employed in 2008/09 listed in the preliminary business plan of municipalities; Additional staff a priority project – R26 657 300 allocated to 27 municipalities (88% of the total amount to be transferred to municipalities)

  15. CONDITIONAL GRANTS FOR COMMUNITY LIBRARIES (R40 976 000) • TRENDS IN ALLOCATION • Maintenance, Upgrading and Literacy projects = 12% of the amount to be transferred to the municipalities • Total transfers = 74% share of the provincial allocation (R30 370 000) • Centrally managed projects are the establishment of mobile book trolleys, purchasing of library material, ICT, and Grant management = 26% share of the provincial allocation (10 606 000) • Cash flow for the 1st Quarter = R1 896 096 Expenditure for the 1st Quarter = R384 859 (20% of cash flow) --- Goods and Services

  16. CONDITIONAL GRANTS FOR COMMUNITY LIBRARIES (R40 976 000) 2. MONITORING CAPACITY FOR 2009/10 • Individual municipalities costed business plans submitted with the signed Memoranda of Agreement (MOA’s) • Expenditure in line with the submitted business plans by municipalities • Monthly Finance Focus meetings to keep track on the conditional grant expenditure trends • BAS monthly expenditure report to confirm under / over-expenditure against the cash flow • PALS selection and payment modules printouts to monitor expenditure on library material

  17. CONDITIONAL GRANTS FOR COMMUNITY LIBRARIES (R40 976 000) • COMPLIANCE WITH MONTHLY REPORTING • 90% of municipalities (24) submitted last quarter expenditure reports by the first week of July 2009 • Monthly expenditure reports submitted on a standard template designed to provide required information for analysis • Monitoring visits to non-compliant municipalities • Formal letters written to non-compliant municipalities

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