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WSCA/NASPO eMarket Center and eProcurement Solutions Cooperative Contract Overview and Update John Utterback and Kate

WSCA/NASPO eMarket Center and eProcurement Solutions Cooperative Contract Overview and Update John Utterback and Kate Offerdahl NASPO Southern Region Meeting October 8, 2012. WSCA/NASPO eProcurement Solutions Cooperative Initiative .

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WSCA/NASPO eMarket Center and eProcurement Solutions Cooperative Contract Overview and Update John Utterback and Kate

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  1. WSCA/NASPO eMarket Center and eProcurement Solutions Cooperative Contract Overview and Update John Utterback and Kate Offerdahl NASPO Southern Region Meeting October 8, 2012

  2. WSCA/NASPO eProcurement SolutionsCooperative Initiative WSCA/NASPO eProcurement Solutions and Services Master Cooperative Agreement • Comprehensive multi- state solicitation led by Colorado on behalf of WSCA/NASPO resulted in an award to SciQuest with Partners IBM and Binary Fountain. • 38 eProcurement related firms responded to the RFI • 17 States participated in the RFP solicitation • 15 eProcurement providers responded to the RFP • 9 States participated in the RFP evaluation

  3. eProcurement Solutions Program Highlights • WSCA/NASPO eProcurement Solutions and Services Cooperative Master Agreement provides numerous benefits to States and other Public Sector Entities: • This agreement leveraged the potential of multiple states and local government to bring: • Significant discount pricing for SciQuest applications and services • Exceptional functionality tailored for Procurement needs • Opportunities for collaboration among states as they implement • SciQuest makes its complete suite of products available

  4. Key eProcurement Solution Functionality Available in the Awarded Contract

  5. SciQuest Collaboration Solutions Supplier Information Management Spend & Performance Analysis pCard Marketplace t Sourcing & Contract Management Simple purchasing from pre-negotiated contracts SciQuest Supplier Network Consortium Shared contracts, catalogs and spend data SciQuest Supplier Network Settlement Management Complete Source-To-Settle Suite Marketplace & eProcurement Multi-Business Unit • Modular SaaS eProcurement solution spanning the full source-to-settle process from supplier management to settlement Center-led with local autonomy SciQuest Supplier Network Inventory & Supply Chain Integration

  6. WSCA/NASPO Collaborative Solution • WSCA / NASPO eMarket Center • All WSCA/NASPO Contracts • Hosted & Punch-out Catalogs • pCard Purchasing for all eligible Members • Roll-up Reports on Spend WSCA/NASPO Contracts & Catalogs Spend on WSCA/NASPO Contracts • Member State’s eProcurement Solution • Full Source-to –Settle or Collaborative Solution • Integrated with the State financial system • WSCA contracts & catalogs (inherited) • State specific contracts & catalogs • Roll-up Reports on Spend State Contracts & Catalogs Spend on State Contracts State’s Polisubs eProcurement Solution • Easy pCard Purchasing from State eMarkeplace • Specific Source-to-Settle Solution • State and WSCA/NASPO contacts & catalogs (inherited) • Polisubs leverage their own financial system • Polisub specific contracts and catalos • Roll-up Reports on Spend Network Supplier Information Management Supplier Information Management Spend & Performance Analysis Spend & Performance Analysis Sourcing & Contract Management Sourcing & Contract Management State pCardeMarketplace Accounts Payable Accounts Payable Marketplace & eProcurement Marketplace & eProcurement HE Contracts & Catalogs Inventory & Supply Chain Integration Inventory & Supply Chain Integration County Contracts & Catalogs

  7. WSCA/NASPO eProcurement Solutions Cooperative Update State Implementations States, Cities, Counties, Higher Ed

  8. States Enrolled in the eMarket Center as of September 2012 Pilot States

  9. Higher Education SciQuest Customers in NASPO Southern Region

  10. Coming Up! Education and Outreach Opportunities • eMarketCenter Webinars • eProcurement Solution Contract Webinars • Thought Leadership Webinars • Events / Association Conferences • WSCA Cooperative Development Conference Dec. 5-6 • SciQuest Next Level Conference - February 10-13, 2013

  11. WSCA/NASPO eMarket Center(WNeMC) Kate Offerdahl WSCA/NASPO Cooperative Development Team Analyst (WNeMC Site Administrator)

  12. What is the WSCA/NASPO eMarket Center? • eMarket Center is your web based purchasing system! • Available to all NASPO members • Uses a shared application to shop, buy and view contract documents • Purchases are made using either a pCard or Purchase Order Number, both issued from outside WNeMC

  13. WSCA/NASPO eMarket Center

  14. Colorado Oregon Powered By WSCA/NASPO eMarket Center Conceptual Overview Buyers (States) Suppliers First Implementers Enrolling States Oklahoma Arkansas

  15. What can you expect from the eMarket Center? • All WSCA and NASPO cooperative contracts • Contractor Enablement • Rolled out in phases(explained on next few slides) • Order of contract enablement was based on total sales volume and value • Currently working through second phase • The eMarket Center allows for several enablement types • Lead Managed Catalog • Ordering Instructions • Hosted Catalog • Punch-out • Level 2 Punch-out • Some contracts will be visible in the eMarket Center without any ordering functionality because of the nature of the contract or commodity For example: Walk-In Building Supplies Contract (Utah) or Background Screening Services (Utah)

  16. WSCA/NASPO eMarket Center Supplier Enablement Strategy 2010 WSCA/NASPO Sales = $6.1 Billion Cumulative Total Sales % • Vehicle Rental • Electronic Monitoring • Breast Pumps • Infant Formula • Public Safety Radios • Lab • Wireless • MRO • MFC • Fire • Suppression • Body Armor • IT • Office • Supplies • Janitorial • Misc Other • Categories Source – 2010 WSCA/NASPO Spend Reporting

  17. WSCA/NASPO eMarket Center Wave ISupplier Enablement Status Summary • Ace • CTL • Grace Global • Kyocera • Lexmark • Xiotech • NetApp • Quantam • Conserve • -A-Watt • Transource • Xerox • Apple • Waxie • Mt Hood • Lenovo • EMC • Oracle • Ricoh • Metro Office • IBM • Howard • Dell • HP

  18. Phase II Supplier Enablement Status Summary • Fastenal • MSC 1. Discount Cell

  19. What can you expect from the eMarket Center? What is or will be in the eMarket Center? Contract Visibility to States by PA Your end users will only see the contractors that your state has signed a PA for The WNeMC Administrator will be control the visibility of each contractor for you Authorized Users State Coordinators have the ability to approve or deny users The State Coordinator has access to assign multiple permissions and restrictions for each user Each authorized user will have the ability to search, compare and order (depending on assigned roles and permissions) Purchases are made using either a pCard or Purchase Order Number, both issued from outside WNeMC

  20. What can you expect from the eMarket Center? What is or Will be in the eMarket Center? • Single location for WSCA/NASPO essential document • - Solicitations and Master Price Agreements • Data Gathering • The eMarket Center will act as a data gathering tool to improve contract performance and contractor relationships • SciQuest has partnered with Binary Fountain to manage spend data • WSCA/NASPO eMarket Center Web-Portal • - www.emarketcenter.org • All users can access the web-portal for: • Contract Information • Training Documents • Web Demo Videos • Quick Start Guides • eMC News Alerts • PA Information • eMarket Center Registration

  21. How to prepare for next steps of Participation • Take advantage of participation in the eMarket Center whether or not your State has moved forward in acquiring the SciQuest solution: • States purchasing their own SciQuest solution can access their WSCA/NASPO contracts through their own ePro site through inheritance from the eMarket Center • If not, your state will only be purchasing from WSCA/NASPO contracts through the eMarket Center (no state created contracts will be available) • Complete an eMarket Center Enrollment Document

  22. How to prepare for next steps of Participation • State CPO will designate a State Coordinator • - State Coordinator will be the state administrator in the eMarket Center • Collect: PA’s, Agency and Poli-Sub information, design state’s Org Message and Resource Information, initial user • Approve or deny end user registrations • Provide training for approved users • Serve as the single point of contact for approved users and WNeMC Administrator for all state related issues • Design roll-out plan for state use • Roll-out/Market to state and local entities • This decision made on a state by state basis

  23. Current Typical State Involvement on Facilitating Cooperative Ordering (IT example) Contact MN they own the contract State Staff 1 3 separate local entities asking to purchase from computer contract Go to MN’s PC Website and search for each vendor’s WSCA website to order Go to WSCA website State Staff 2 Contact Coop Dev Team State Staff 3

  24. Future Typical State Involvement in eMarket Center Already Registered User 3 separate local entities asking to purchase from computer contract Questions State eMarket Center Coordinator eMarket Center -------------------- All WSCA/NASPO Coop Contracts can be searched and purchased from Registration and Questions New User

  25. Kate Offerdahl kofferdahl@amrms.com Paul Stembler pstembler@amrms.com John Utterback jutterback@amrms.com

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