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SPECIAL MEETING PRESENTATION DECEMBER 3, 2012

SPECIAL MEETING PRESENTATION DECEMBER 3, 2012. ROC INFORMATION SESSION. Purpose of the session Format of the session. FINANCIAL REPORT. FINANCIAL REPORT. COMPONENTS OF A BUSINESS PLAN. Statement of Purpose Management Strategy Financial Strategy Marketing Strategy. NEXT STEPS. Chalet

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SPECIAL MEETING PRESENTATION DECEMBER 3, 2012

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  1. SPECIAL MEETING PRESENTATION DECEMBER 3, 2012 ROC SPECIAL PRESENTATION

  2. ROC INFORMATION SESSION • Purpose of the session • Format of the session ROC SPECIAL PRESENTATION

  3. FINANCIAL REPORT ROC SPECIAL PRESENTATION

  4. FINANCIAL REPORT ROC SPECIAL PRESENTATION

  5. COMPONENTS OF A BUSINESS PLAN • Statement of Purpose • Management Strategy • Financial Strategy • Marketing Strategy ROC SPECIAL PRESENTATION

  6. NEXT STEPS ROC SPECIAL PRESENTATION

  7. Chalet • Tubing lanes • Terrain park • Ski hill • Toboggan hill • Volleyball courts • Outdoor skating rink • North Shore Trails (Bike Park) • Dirt Jump park (Bike park) • Pump track (bike Park) • Walking trails • High and Low ropes (Challenge Course) • Zipline (Challenge Course) • Climbing wall (Challenge Course) • Canteen • Splash pad • Playground • Baseball diamonds • Soccer pitches • Tennis courts • Basketball half-courts RECREATIONAL OUTDOOR CAMPUS

  8. SEASONAL WINTER POSITIONS ROC Supervisor Assistant ROC Supervisor (Transfer) 1Required Administrative Assistant 1 Required Cafeteria Supervisor 1 Required @ 40 hrs/week 1 Required @ 20 hrs/week Terrain Park Attendants (3) Lift Attendants (25) Customer Services Rep (6) Groomers/ Snow Makers/ (4) Maintenance Attendants (4) Ski Patrol (4) Cafeteria Attendants (8) WINTER 2012 SEASONAL RECRUITMENT A total of 58 Seasonal Winter positions were created at the ROC. These positions were for the winter ski season only. The hours of work varied dependent on weather conditions and participation levels. The seasonal employees worked days, evenings, nights and weekends as required from Jan to April. ROC SPECIAL PRESENTATION

  9. SEASONAL SUMMER POSITIONS ROC Supervisor MAINTENANCE LEAD 1 Required ADMINISTRATIVE SUPERVISOR 1 Required CAFETERIA SUPERVISOR 1 Required @ AS NEEDED PARKS AND OPEN SPACES Maintenance Attendants (1) Bike Park Attendants (4) Canteen Attendants (8) • Seasonal Programming Staff: • 5 • 3 programmers and one manager are qualified to assist in program implementation should it be necessary ROC SPECIAL PRESENTATION

  10. ROC OPERATING EXPENSES Figures pulled from Asyst Budget Program Nov 27/12 ROC SPECIAL PRESENTATION

  11. ROC REVENUE ROC SPECIAL PRESENTATION

  12. CAFETERIA & CANTEEN UPDATE ROC SPECIAL PRESENTATION

  13. CATERING & EVENT UPDATE

  14. CAFETERIA & CANTEEN UPDATE *New Items *Reduced Pricing *New Express Bar ROC SPECIAL PRESENTATION

  15. CATERING & EVENT UPDATE

  16. CAPITAL PROJECTS ROC SPECIAL PRESENTATION

  17. PROJECT DEFICIENCIES • Project Georgina ROC - Phase 6 Snow Shed • Date 29-Aug-12 • Item Description Loc-Pave Comments • Electrical Finish electrical work - Junction boxes in storage room Completed By November 7 • Seeding Complete seeding around limits of phase Majority completed (Remainder complete as weather permits) • Switches for lights must not be from breakers. Provide separate switches for each hill circuit. Installed as per drawings, please issue a SI or drawing for pricing • Electrical panel labels :Provide lamacoids and other labels as needed Completed By November 7 • Enclosure bollards on north side of transformer enclosure not installed Not Required by ESA, DO they still need to be installed? • Water pressure staff room Water pressure is low in staff room fixture. Plumber to review. • Hose bib groomer bay: Provide standard hose bib inside groomer bay as per drawings Completed • Pond inlet valve gaskets require cleaning as water is leaking into pit Valves do not seal 100%, product is not suitable for intended use. • Wiring install in pump room not completed / laying on floor. • Process control wiring exposed. • Process control configuration to be completed • Completed By November 7 • Connect dehumidifier as per specifications. Completed • Driveway grading and culvert Finalize grading of driveway and parking area. Reset culvert to design grades Culvert installed as per onsite instructions, entire area was changed to accommodate swales and grading • Clean up eroded edges of pond and clean out sediment accumulation from runoff over unseeded areas. To be completed as weather permits. (2 days required) • Hubble wall light on south façade of snow shed is not working. • Fire stopping : required in all fire separation walls. Completed at time of occupancy • Sump pump not working. Replacement required • Electrical supply for sump pump to be provided. Currently extension cord connection. • Pump fixed. Electrical supply for pump not shown on drawings. • Snow making system discharge seal around pipe to prevent water infiltration into pit area • Heating fan switch Provide on/off switch for heating fans located inside groomer room. Completed By November 7 • Conduit flooding Seal or drain conduits in electrical room that are flooded. Completed By November 7 • Grading Clean up grading around building and provide positive slope away from building and into pond. Completed • Exterior light timers for parkway and parking lighting not working. Staff will require training on use. Completed By November 7

  18. PROJECT DEFICIENCIES • Construction Deficiency List Georgina ROC - Phase 4 • Date 29-Aug-12 • Item Description Loc-Pave Comments • Washouts and Stones Fill and seed washouts and pick stones generally in all areas In progress, will be completed as soon as weather permits. • Seeding West side of hill , north area between hill and ponds and south of chalet not seeded In progress, will be completed as soon as weather permits. • Swale grading and catch basins at base of hill need grading to channel water to drains Completed • Pole mid toboggan run out Pole to be removed as it is obstacle. Provide cost for removal. • Provide drawings and Loc-Pave will provide quote. All Wiring will have to be redone • Depression in hill on beginners run • Depression in hill to be filled for smoother slopes for beginner skiers, located at north west slope of hill. • Grading was approved at time of completion, and compaction • was tested, any settlement would need to be looked at by the • geotechnical consultant. We built on a hill that was already • engineered. • Hydrants leaking • evidence on surface of water leaks at 2 hydrants. 1st located 1 pole north of carpet lift 2nd at bottom of toboggan • run need to be investigated and repaired as necessary. • Water was tested, not a municipal source. Hydrants were decommissioned for the summer. Source of water seems to be coming from the hill/ground • Carpet lift wash outs Granular under carpet lift needs to be re graded. Areas to be terra seeded as per original contract • Pond silt • Southerly pond has accumulated significant silt due to site runoff from non seeded areas. Pond to be excavated to • design construction volumes • Sediment to be removed as soon as weather permits. ROC SPECIAL PRESENTATION

  19. PROJECT DEFICIENCIES • Construction Deficiency List Georgina ROC - Phase 5 • Project Georgina ROC - Phase 5 -Canteen • Contractor Loc Pave • Title Deficiency List • Date 29-Aug-12 • Item Description • Loc-Pave Comments • Electrical work needs to be completed • Mechanical work needs to be completed • Finishes Need completion • Plumbing fixtures To be installed • Splash Play Testing and commissioning of equipment • Kitchen Equipment To be ordered • Playground Audit comments to be addressed. Comments addressed • Southernmost playground pod is not draining properly and requires remediation. Confirm sub-drain is not • clogged with sediment or debris. • Weep tile functioning, water is backing up at outlet • Splash play controller not working. Completed and winterized (As per James Pugh) ROC SPECIAL PRESENTATION

  20. ROC CHALET INCIDENT ROC SPECIAL PRESENTATION

  21. ROC 2013 • Winter Operations • Annual Plans • Meetings with Recreation and Culture • Capital Projects • The Business Plan ROC SPECIAL PRESENTATION

  22. Challenge Course Participants *Additional 417 participants experienced the Challenge Course during ROC Camp ROC SPECIAL PRESENTATION

  23. Participant Testimonials “Great team building activity. Children are encouraging and supportive with their decisions” “The children really enjoyed all of the activities” “Everything was great, no need for improvement. The courses were so much FUN!!!” “Great team building & problem solving” ROC SPECIAL PRESENTATION

  24. BIKE PROGRAM PARTICIPANTS *Additional 42 participants experienced the Challenge Course during ROC Camp • Additional Summer Programs: • Get Outside & 4 Orienteering Programs were cancelled due to lack of registration ROC SPECIAL PRESENTATION

  25. WINTER PROGRAMS • Start January 2nd, 2013 • Outdoor Adventure Programs • Skiing & Snowboarding Programs • Holiday & March Break Programs • Winter Climbing Available • Burton Demo & Riglet Park Day – January 2013 • Freestyle Event – March 2013 ROC SPECIAL PRESENTATION

  26. SCHOOL GROUPS • Distributed School Groups & Fall Brochure • Distributed Winter Brochures & Programs • Emailed Georgina Principals • Principal Feedback: Interested in booking 2013 winter electives-end of December/Early January • Presented at 3 Healthy Network Sessions for the YRDSB • Met with YRDSB Curriculum Consultants • Met with Outdoor Education Teacher • Invited all Georgina Teachers to attend a Teacher’s Night ROC SPECIAL PRESENTATION

  27. CORPORATE GROUPS • Cold Called & Email Blasted local and regional businesses to communicate that we can offer: • Corporate Events • Meetings • Family Days • Employee AppreciationDays • Majority of businesses seemed very excited about the idea and requested additional information • Follow-Up with all contacts in March 2013 ROC SPECIAL PRESENTATION

  28. Future Planning • Analyze 2012 Summer & Fall Programs • Develop 2013 Spring & Summer Programs • Develop Challenge Course Manual • Develop Challenge Course Resource Manual • Develop specific curriculum based programs • Attend CUI Level 2 Training • Booth Upper Canada Mall • Outdoor Adventure Show ROC SPECIAL PRESENTATION

  29. ROC MARKETING 2012 • Approximately 57 initiatives • Brochures • Radio • Flyers • Inserts • Ads • Web • Tradeshows • Investment of approximately $38,249.83 • Estimated points of contact: 4,725,705 ROC SPECIAL PRESENTATION

  30. ROC MARKETING 2013 • Develop Marketing Strategy • Web-heavy focus ROC SPECIAL PRESENTATION

  31. 2012 PROPERTY ATTENDANCE

  32. *Playgrounds, Splash Pad and Bike Park attendance not included**Spectators not included ROC SPECIAL PRESENTATION

  33. NEXT STEPS ROC SPECIAL PRESENTATION

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