RPACI – Region 1 Operations Subcommittee Report

1. RPACI – Region 1 Operations Subcommittee Report

2. SubcommitteeCommittee Membership • Need additional representation – jurisdictions and/or 911/Fire/Law/EMS • Contact Curt Shaffer at cjshaffer@co.hanover.va.us to volunteer or to designate someone from your locality to this subcommittee.

3. Identified/Assigned Projects – P1 Active projects • Regional IFOG – Update to follow • Ensure Compliance with Narrowbanding – Monitor Progress • Provide special response assets with communications equipment for statewide communications – Ensure inventory is included in IFOG • Link regional gateways together into a single shared network – Ongoing as part of RIOS project Projects pending Funding to proceed • Build out Microwave to rural communities – on hold ($$$) • expand EOC-to-EOC to Tri-cities – Funding required – on hold ($$$) • Regional vData Communications and Data sharing for A Deploy a Communications Unit for The Region – on hold ($$$) • PROVIDE 700 MHz Broadband – on hold ($$$ and FCC)

4. Identified/Assigned Projects – P2 Projects requiring additional Research/Concept development • Provide Mobile data interoperability - Refine Requirement • Common OPERATING Picture- Refine Requirement • Seamless voice interoperability - Refine Requirement as part of CRCSC system needs analysis • Common shared data systems - Refine Requirement Projects Transferred • Build out regional VIPER – To info Sharing • Develop Regional CAD2CAD Data Sharing – To Info sharing

5. Upcoming Operations Committee Meetings • Hanover County ECC • 7501 Library Drive, Hanover, VA 23069 • February 24 – 9am • March 15 – 9am

6. Region 1 IFOG Overview Presentation to Region 1 RPAC-I February 3, 2012

7. IFOG Project Description • The Touchstone Team will work with stakeholders to create a user-driven, Regional Interoperability Field Operations Guide (IFOG) for the Region 1 RPAC-I. • We will continue to drive this process by using the data collected during Phase I of our project, VDEM, OCP, and VITA survey data, as well as the data management tool that was developed during Phase II.

8. Virginia Region 1 RPAC-I: Phase III Roadmap DRAFT 1.30.12 March April January February Ops Committee & RPAC-I Meetings Ops Committee Meeting RPAC-I Meeting RPAC-I Meeting Ops Committee Meeting Ops Committee Meeting Review IFOG Draft #1 Review IFOG Draft #2 Conduct Scenario Driven Usability Test Review IFOG Draft #3 and Finalize IFOG Creation Print and Deliver IFOGs Populate IFOG with info from Tool and Information Template -Identify Gaps in Information -Outreach to Jurisdictions - Update and Verify Information - Query RPAC-I Tool to generate IFOG Information • Update IFOG content based on Usability Test • Finalize Information Collection In Person Training for IFOG & RPAC-I Tool Use RPAC-I Tool for populating IFOG Enhance Adoption and Use of Region 1 RPAC-I Tool Virtual Training #1 Create User & Administrator Guide for RPAC-I Tool Virtual Training #2

9. Key Decisions from the Operations Subcommittee IFOG Format • Small, pocket-sized guide • Tabs for each jurisdiction/locality in Region 1 • Ability to easily remove and add pages • Durable cover and pages Region 1 Tactical Interoperable Communications Field Operations Guide

10. Key Decisions from the Operations Subcommittee IFOG Content • Brief Overview of Prioritization and Shared Use of Regional Interoperability Assets • Regional Resources • Shared Channels & Mutual Aid Channels • Gateways • Radio Caches • Mobile Command Units • Individual Jurisdictional Information - ** See Next Slide • Troubleshooting Information • Reference Materials • ICS Information • Glossary of Terms • Useful Web Links • Notes Pages

11. Key Decisions from the Operations Subcommittee Jurisdictional Overview for IFOG • Jurisdiction Name & Map • PSAP Information • Address/Phone Number/Fax Number/Email to 911 • PSAP Back-up Center Phone Number: • VCIN/NCIC ORI • Number of E911 & W911 Trunks • 911 Trunk Redirect Capabilities & 911 Call Transfer Matrix • COMLINC/RIOS Sites and Contact Information • Indicate whether or not a COMLINC participant & if COMLINC connection is dispatch-initiated • POC (Title): • General Mutual Aid Capabilities • System Type: conventional/trunked • Available Mobile & Dispatch Band Capabilities • Channel Information • Capital Region Participation • If require programmable radios to communicate • Indicate whether or not resources such as Gateways, Mobile Command Units, Shared Channels

12. What We Need from You • Data! • We are pulling data from VDEM, OCP, and VITA surveys as well as data collected during Phase I this project that is now stored in the data tool developed in Phase II.

13. What We Need from You Who is the right person within your jurisdiction to validate the information we already have and to provide data that we haven’t yet collected? • Fill out POC information on the spreadsheet being passed around the room.

14. Next Steps • Outreach to individual jurisdictions to validate existing and gather missing data • Develop draft IFOG • Conduct Scenario-driven Usability Test • Operations Committee Meetings – Hanover County • February 24 – 9am • March 15 – 9am