Extended Contract Record Directions

1. Extended Contract Record Directions Go to www.hickman.k12tn.net and click on DEPARTMENTS. Click on PreK-12 CURRICULUM..

2. Look on the left and click on Extended Contracts

3. Information on Extended Contracts is on this page: Records, Planning Time, Attendance, and Payments. Deadlines and the records’ form are at the bottom of the page.

4. Click on the file name 2013-2014 Extended Contract Records in the bottom box. A gray FILE DOWNLOAD box will appear. Click SAVE.

5. The computer will need to know where you want your saved file to be located. When the SAVE AS box appears, click on Save In: Desktop. If Desktop does not automatically appear in the white box, click on the arrow on the right of this white box and a drop-down box will appear. Select Desktop. Click Save. Your records’ file should be on your computer desktop.

6. Your records file is an Excel workbook. A workbook has many pages (see tabs at the bottom).Click on the HOURS WORKED tab. This sheet must be completed as part of your Extended Contract records. In the first column, DATE, type in the number of the month and date you worked( ex. 10-1). Continue completing the information requested. The light orange line is an example and will not count in your calculations. As you record your work day and time, the sheet will automatically tally the numbers in the green and yellow columns Sample Page The yellow column is formatted to automatically change your minutes into hours as you add dates and times and keep a running total. Work during the summer at the middle and high school levels do not include planning time. REMEMBER TO SAVE YOUR WORK EACH TIME YOU RECORD INFORMATION!!!!

7. To the right of the tab for recording the hours worked, you will find tabs for the months of October through June. As you click on each month’s tab, an attendance sheet appears with the month and the dates at the top. Click on the name of the MONTH you are working. (If for some reason you cannot see the month tabs, there are arrows on the bottom left of the screen that will allow your tabs to move.)

8. Type the name of the student on the left. Under the day the student attended place an X. If the student was absent, do not mark under the date. Continue recording the students and attendance during all months and days you worked. If you keep Saturday Detention, type the students’ names then the DATE under the Saturday column (ex. Jane Jones… then 20 by her name under Saturday)

9. Finally, click on the END OF CONTRACT SHEETtab. Click once in the orange box and type your name. At the end of your contract, you must complete ALL colored blocks under the activity you worked. If you aren’t sure of the number, make an estimate. I am required by the state to provide this information! To complete the remainder of the blocks in the column, use the scroll bar on the right of your screen to see the remaining blocks on the page. REMEMBER TO SAVE YOUR WORK EACH TIME YOU RECORD INFORMATION!!!!

10. Directions for Emailing Attachments for Extended Contracts Open your email. Click on NEW. Type my email address in the TO: space. misty.shelton@hickmank12.orgFind the paperclip labeled “Add Attachment” and click on it.

11. A new box will appear titled “Attach File(s)”. Click on BROWSE.

12. Once you click on BROWSE another box, CHOOSE FILE TO UPLOAD, will appear. Your file should be on your desktop, so make sure you are looking there. Once you find 2013-2014 Extended Contract Records, click on the file name once. It will appear at the bottom of the box by File Name. Now click OPEN.

13. After you click OPEN, the name and location of the file will appear on the ATTACH FILE(s) box to the left of the Browse box. Click on ATTACH at the bottom of the box.

14. The attachment will be shown below the subject line by a paperclip and a check mark. (Yours should read 2013-2014 ) Type your name in the email message area. Click SEND! Type your name in this area.