Tips & Tactics to Deliver Dynamic Presentations Jim Grant

1. Tips & Tactics to Deliver Dynamic Presentations Jim Grant • MBI Conference June 18, 2014 Bozeman, MT

2. ~ Content ~ • 1. Three Goals………………………………….……. I • 2. Getting Off To A Good Start ..…………........... 1-3 • 3. Handouts… The Third Leg of Your Message…………...…. 4-5 • 4. The Dirty Dozen Deadly Don’ts…………........6-8A • 5. Audio-Visual Tips…………………………...... 9-10 • 6. PowerPoint Tips ……………………….……. 11-13 • 7. Stand And Deliver ………………………....14-17A • 8. Questions & Answers……………………………19 • 9. Seven Time-Tips……………………….…………21 • 10. Three Closing Tips ……………………………... 26

3. Three Goals • You will learn • __ 1. confidence building tips and tactics to enliven your presentation. • __ 2. the critical components of a high-quality presentation. • __ 3. what it takes to evolve into a “world-class” presenter! • I.

4. GETTING OFF TO A GOOD START • 1. First, get the lay of the land. Look over your presenting area well in advance. • 2. Put yourself in a positive state of mind by mentally rehearsing your presentation. using positive self-talk to build self-confidence (see slide 1A). practicing deep breathing. talking to your participants beforehand. relaxing in a quiet place. listening to uplifting music. • 1.

5. Positive Self-Talk • I will keep calm. • I will look for a Heather! • I will engage my brain before I speak. • I will not look at anyone who is negative. • I will stay on topic. • I will remember to use a “lifeline.” • I will repeat and remember 9/11. • Most people will like my message. • 1A.

6. GETTING OFF TO A GOOD START • 3. Provide a written introduction for the person who will introduce you. Keep it short. 4. Connect with individuals in your audience by asking them what they need. 6. Tell your audience the three major points you want them to learn. 7. Set the tone! Open your presentation with a something catchy and memorable. • 2.

7. ONE CHANCE… • YouDON’Tget a second chance to make a first impression! • You have about a three minute “honeymoon period” to make a good impression! • 3.

8. Handouts: The Third Leg of YourMessage • 1. Handouts should support your spoken words as well as match the visual information on your slides. Keep in mind, your handouts are an extension of your message. • Three message Legs • 1st Leg… presenter • 2nd Leg… visuals • 3rd Leg… handouts • 4.

9. Handouts: The Third Leg of Your Message • 2. Minimize the number of handouts. Less is more. Save paper… post online! • 3. Make reference to your handouts throughout the presentation. Use your handouts as an outline. Handouts must be of high quality…clean, clear, and readable. • 4. Always have on hand more handouts than needed. • 5. Provide note taking space on your handouts. • Don’t forget to add page numbers! • 5.

10. The Dirty Dozen Deadly Don’ts: Common Presentation Pitfalls • Don’t brag about your “gifted” children, spouse, etc. • Don’t tell your audience you are unprepared, tired, not feeling well, etc. • Don’t read something to your audience that they can read themselves. • Don’t “TELL” any home movies. • Don’t share long-winded, irrelevant stories. • Don’t announce that you inadvertently left something out of your presentation. • Don’t be arrogant! • 6.

11. 8. Don’t use offensive or questionable language. 9. Don’t tell jokes…use one liners. • 10. Don’t “bait and switch” your topic. Deliver what you promised! • 7.

12. Presentation Pitfalls • 11. Don’t present on topics, concepts, or practices which you neither understand nor embrace. 12. Don’t over quote other people/sources. People came to hear you and want to know what you think. • 13. Don’t give off bad body language. • 8.

13. 55 percent of the emotional meaning of a message is expressed through facial, postural, and gestural means. • 38 percent of the emotional meaning is transmitted through tone of voice. • Only 7 percent of the emotional meaning is actually expressed with words. • 8A.

14. AUDIO-VISUAL TIPS • 4M • First and foremost, make sure you understand the technology you are using. • Don’t hesitate to ask for help setting up. • 3. Be sure to back up your presentation on a • 4. Check out the audio-visual equipment: • Extension cord (duct tape the cord to the floor) • Power strip • LCD projector/remote control/laser pointer • Spare projector bulb (small phillips screw driver) • VGA cord (check for bent pins) • Hands free microphone/house sound system • Extra batteries for the microphone • Audio-effects • flash drive. • Document camera • 9.

15. 5. Position the LCD projector so it completely fills the screen (adjust the keystone!). • 6. Walk around the stage or presenting zone to check for sound system feedback. • Unscrew any ceiling lights over the screen to avoid washing out your slides. • 10.

16. PowerPoint Slide Tips • 1. Avoid putting more then 6-7 lines of text on a slide. More lines are permissible, if the participants have handouts that match the slides. 2. Select a bold font size that is large enough to be read from the back of the room. • 3. Try to Minimize the number of fonttypeson eachslide. Strive to use no more than 3 different fonts per slide. • 4. Use a variety of cue codes on the corner of your slides. • 11.

17. PowerPoint Slide Tips • 5. Use color, novelty, and animation to wake up the brain. • 6. Use high-interest visuals to support your spoken words. • 12.

18. PowerPoint Slide Tips • 7. Ask a colleague or friend to proof your slides for content, accuracy, and sense. • 8. The slides are the second leg of your message, so be sure they have a logical, sequential flow. 9. Use arrows, circles, boxes, and lines to help participants stay focused. • 13.

19. Stand And Deliver • Avoid standing behind a podium or table. Place No barriers between you and your audience! • Be aware of where you stand in relation to blocking the projection screen. • Avoid presenting from a sitting position, however, sitting on a tall barstool is acceptable. • When speaking, move around the stage or presenting zone. • Always make eye contact with your audience. • 6. Find a “Heather” in each audience quadrant and “play ” to that person. • 14.

20. 7. Avoid eye contact with any participant giving off negative body language. • 8. Don’t talk to the wall, floor, balcony, or ceiling. • 9. Avoid overreliance on notes. Strive to know your material well enough to speak using notes sparingly. • 10. Find creative ways to “edutain” your audience. • 15.

21. 11. Use a hands-free microphone. • 12. Avoid “speaking in acronyms” and euphemisms or you will lose your audience. Also avoid using idioms with English language learners. • 13. Vary your voice. NO monotones! • 16.

22. 14. Encourage folks to sit near the front so they can not only see your slides, but can read your facial and postural cues as well as pick up on your gestures. • 15. Present information in chunks in a logical, sequential way (see slide 17A-B). Avoid “bird walking.” • 16. Always use humor, but DON’T cross the line! • 17. Watch your audiences’ body language. An intuitive presenter picks up cues and knows how to interpret and respond appropriately. • 18. Dress one notch above your audience. • 17.

23. Presentation Map • Topic • Summary • Chunk • Chunk • Chunk • Chunk • Chunk • Chunk • Outcomes Nine “Chunks” Plus A Summary • 17A.

24. 21 • ~ Content ~ • 1. Three Goals……………………………………… 5 • 2. Getting Off To A Good Start ..…………............. 8 • 3. Handouts… The Third Leg of Your Message…20 4. The Dirty Dozen Deadly Don’ts………………..26 • 5. Audio-Visual Tips……………………………… 33 ~Eight Chunks And A Summary~ • 6. Stand And Deliver ………………………………50 • 7. Questions & Answers……………………………79 • 8. Seven Time-Tips…………………………………91 • 9. Three Closing Tips ……………………………...97 • 17B.

25. 8B • 19. Always keep your presentation practical. Present in an easy-to-remember style. An abstract theoretical presentation holds little or no interest for most audiences. • 20. Monitor your time without constantly looking at your watch. • 21. Always deliver more than you promised. • 18.

26. 22. Use notes sparingly. Think of your slides as your outline, notes, and talking points. 23. When pairing participants, have them do a get-to-know-you activity first before they tackle a task. • 8B • 24. During your delivery, monitor your pacing and timing. • 19.

27. Questions and Answers • It is always wise to decline to answer hypothetical questions. • Don’t attempt to answer questions you can’t interpret. • 3. Keep your answers short. • 4. Never fake an answer! Tell folks when you don’t know something. • 20.

28. Questions and Answers • 5. Know when to ask participants to hold their questions until you get to that information later on in your presentation. • 6. When you are stumped by a participant’s question, ask if someone in the audience can answer it. • 7. Never embarrass a participant when they ask a question. • 8. Don’t argue with an “ugly” participant. • 21.

29. Wait-Time/Think-Time • 9.Give participants think-time to allow sufficient time to process and develop a response to a question. __ 1. Give participants 3-5 seconds of “think-time” for literal/recall questions. • __ 2. Some participants need more than 5 seconds when the question is above their recall level (critical thinking). • __ 3. A participant with expressive language (speaking & writing) difficulty will often need more think-time for the retrieval of words and thoughts. • 22.

30. Seven Time-Tips To Keep in Mind • 1. Inform your participants what the presentation time frame will be. • 2. ALWAYS start on time! • 3. Give participants 60 sec. talk breaks for • processing information every 15-20 minutes. • 4. Provide rest breaks every 75 minutes. • 23.

31. 5. NEVER go over the stated ending time! Break on time! If anything, let folks out a few minutes early. 6. Always be prepared to shorten or lengthen your presentation, if and when circumstances warrant it. 7. The audience came to hear YOU; therefore, do not allow a participant to “hijack” your presentation and use up valuable/finite presenting time. • 24.

32. Understanding The Power of “Negative Thinking!” • Caution: Too much positive thinking can inadvertently blind us to pitfalls, obstacles, and challenges! • 25.

33. Divergent-Convergent Creative Thinkers • Divergent Creative Thinkers… • generate and consider many new and unique ideas and are open to the ideas of others. • Convergent Creative Thinkers… • are able to combine those ideas into the best possible results. • Adapted from: Newsweek July 19, 2010 • 26.

34. Divergent-Convergent Creative Thinkers 1. Be a “DaVinci”… • and generate and consider many new and unique ideas and be open to the ideas of others. 2. Be a “Murphy”… • and list all the things that can go wrong as a way to help you anticipate all potential pitfalls so the design of your practices are more likely to succeed. 3. Be an “Edison”… • by combining those ideas into the best possible results. • 27.

35. Three Simple Closing Tips FIRST summarize your message in three minutes or less. Review the three major points you want your participants to remember. SECOND keep your closing short. Use something catchy and memorable, fun, inspirational, powerful, etc. Keep it to less than two minutes. Try using: a poem, a quote, a proverb, an anecdote, short story, true vignette, or an interesting graphic. THIRD and most important, don’t forget to thank your audience. • 28.

36. Like the best created lesson plan… Keep in mind that on the best day of God’s Green Earth it is not possible to incorporate every tip, tactic, and suggestion in every presentation.Jim Grant • 29.

37. Teacher Workshops Bring Jim Grant to your school Grit, Mindset, and Determination: Strategies to Help Students Persevere Academically and Reverse an Entitlement Mindset Low-Prep, High-Impact Intervention Strategies To Raise The Achievement of Struggling Students Strategies To Help ALL Students Academically Persevere In The face of Challenging Standards Universal Intervention Strategies: Helping At-Risk Students Academic Success Reading Intervention Strategies for Students Who Read It, But Don’t Get It. 40 Discipline Tips And Classroom Management Strategies That work What Extraordinary Teachers Do Differently Jim Grant — Staff Development for Educators 1-800-924-9621 Ext.1140 jgrant@sde.com

38. Administrator Workshops Bring Jim Grant to your school If You’re Riding a Horse and It Dies, Get Off!: Understanding The Future of School Change The Changing Nature of Society: Understanding the Impact On Schools and Communities 50 Leadership Tips and Tactics for Courageous Principals Grade-Level Retention In an Era of High Standards What Extraordinary principals Do Differently Mindset, Grit and Determination: The Key to Leading by Influence Grit, Mindset, and Determination: Strategies to Help Students Persevere Academically and Reverse an Entitlement Mindset Jim Grant — Staff Development for Educators 1-800-924-9621 Ext.1140 jgrant@sde.com