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Overview of Research Administration at the University of Alberta

RAD 101. Overview of Research Administration at the University of Alberta. Betty Peavey, Research Facilitator Faculty of Science. What is the Research Services Office (RSO)?. A central unit on campus under the VP (Research) All research funding is administered by the RSO

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Overview of Research Administration at the University of Alberta

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  1. RAD 101 Overview of Research Administration at the University of Alberta Betty Peavey, Research Facilitator Faculty of Science

  2. What is the Research Services Office (RSO)? • A central unit on campus under the VP (Research) • All research funding is administered by the RSO • Around 90 staff – agreements/contracts, finance, information management, business processes, reporting/audits, legal counsel • Help the research community find, apply for, receive and manage research funding.

  3. Who are Research Facilitators (RFs)? • First point-of-contact for the RSO • Pre-award and Post-award support • Review and sign off of research applications/proposals • Advise on sponsor guidelines and UofA policy • Trouble shoot research-related problems • Educate via workshops, one-on-one training • Answer questions

  4. Main Components of Research Funding Funding Opportunities Applying for Funding Receiving Research Funding Managing Research Funding

  5. Life Cycle of a Grant

  6. Things to Consider When Applying for Funding • Deadlines – Sponsor/RSO/Faculty/Dept • Eligibility – Applicant, Co-Applicants, Collaborators, Partners, Institution • Type of Research activity • Budget – Indirect costs 20% • Submission process – Paper/Courier/Electronic/Online • Letters of Support – Institutional/Faculty/Dept • Signatures

  7. Signatures • Two sets of signature requirements: • Sponsor (signature requirements vary by sponsor) • Usually outlined in the application guidelines or on the application form • May or may not be required • University of Alberta (signature requirements determined by UofA Policy) • * Always required for full applications *

  8. Pre-submission Supplementary Signature Page for Applications/Proposals

  9. Pre-submission Supplementary Signature Page for Applications/Proposals

  10. Sponsor Notice of Award (NOA) • If the application is successful, send us a copy of the NOA (RSO is not always copied on these) • Can be a simple award letter or a complex agreement (researchers should not sign agreements without prior RSO review) • If you receive an NOA for an application that was not initially reviewed/signed by RSO, attach the Request for New Project form

  11. Request for New Research Project Form

  12. Request for New Research Project Form

  13. Award Setup and Activation • Review the terms and conditions of award to finalize setup • Research involving human subjects, animals, biohazards, human embryonic stem cells • Animal and Human certifications provided by REO • Biohazard Certification provided by Office of EHS • This is the #1 delay in award activation • RSO staff activate project • RSO sends Advice Notice to PI/Dept/Faculty

  14. Advice Notice

  15. Advice Notice

  16. Advice Notice

  17. Managing the Award • Reconciliations (PeopleSoft module – eTRAC– electronic tracking of research awards and contracts) • Researcher Home Page • Sub-grants or transfers of portions of funding to participating institutions • Change of PI, Change to co-applicants • Amendments to award (end date extension, increase to awarded amount, sponsor approved changes to research)

  18. eTRAC

  19. eTRAC

  20. Managing the Award • Reconciliations (PeopleSoft module – eTRAC – electronic tracking of research awards and contracts) • Researcher Home Page • Sub-grants or transfers of portions of funding to participating institutions • Change of PI, Change to co-applicants • Amendments to award (end date extension, increase to awarded amount, sponsor approved changes to research)

  21. Researcher Home Page (RHP)

  22. Managing the Award • Reconciliations (PeopleSoft module – eTRAC – electronic tracking of research awards and contracts) • Researcher Home Page • Sub-grants or transfers of portions of funding to participating institutions • Change of PI, Change to co-applicants • Amendments to award (end date extension, increase to awarded amount, sponsor approved changes to research)

  23. Change to Existing Project Form

  24. Change to Existing Project Form

  25. Project Completion • Over expenditures (OE) • Residual/unspent funds in project • Deliverables (financial reporting; research reports) • Telephones, payroll; standing orders; contracts for service • Retention of documentation

  26. Where do I fit in?

  27. Remember … • Contact your Research Facilitation Office first with your questions and queries • http://www.rso.ualberta.ca/ContactRSO.aspx • Take a look at the RSO Website for information and forms • http://www.rso.ualberta.ca/ • Questions?

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