FIPOS: Food Industry Point Of Sale

1. FIPOS: Food Industry Point Of Sale Final Project Presentation April 26, 2011

2. Presentation • Team • Initial Idea • Scope of the project • Iteration Process • System Architecture • Use Cases

3. Our Team • John Gleason • Nick Mallard • Kevin Hagood • Michael Shrove • Ashley Chafin

4. Our Initial Idea • All businesses have a need for a Point of Sale system to run efficiently. • The software should be open source, so it can be modified and continually improved. • This should be role based, with users having only required privileges. • The system should use an external database.

5. The Scope Evolution • Initially we started out very ambitious! • Initial Thoughts: • One stop shop for all POS systems everywhere • Customers broken down into two broad groups: • Retail Industry • Food Industry • Main design goals: • Flexible • Functional

6. The Scope Evolution (cont.) • We brainstormed our initial idea and goals. • … until we ran into a major problem: • Our team had experience with the food industry, but NOT with the retail industry. • So, we didn’t have any prior knowledge or experience to base our “customer needs” from. • We developed a comprehensive set of requirements for the food industry area, but the retail industry area was bare. • In the end, we did not have enough knowledge/experience on the retail side to build a good set of “customer needs.” • Too many unknowns

7. The Scope Evolution (cont.) • We decided to scope down from our original idea • We sorted out our “customer needs” and requirements • Core Needs • Things needed for the system to be functional. • Nice to Have • Things that were important enough, but were not core needs. • Trash • Fluff • We prioritized the core needs and nice to have’s. • Then, we tasked our iterations. • Everything else was put in a possible future release.

8. The Scope Evolution (cont.) • An example of a requirement that we had to push off to our future idea list: • Plug-in architecture • It would allow users to add a specific set of functionality to the system • Good idea, but… • The added benefit was limited • The implications it would have on design were too complicated for the limited time we had • In the end, we removed it from our core mission and marked it for future consideration.

9. The Scope Evolution (cont.) • Having the ability to narrow down our scope prevented us from “biting off more than we could chew.” • Once we started the analysis and design process, we realized our iteration tasks were not as simple as we had thought they would be. • Scoping down the project gave us: • Clear, unambiguous requirements • More time to focus on the analysis and design of the main components of the system, rather than spreading our time over a variety of things • Simple and thought out framework • Which results in an easier system maintenance down the road

10. Final Project Scope • Point of sale system specifically for the food industry with a restaurant focus • Focus on: • Recording individual sales • Managing menus • Managing discounts • Tracking orders • Generating reports based on the POS system data • Open source – most current POS systems are out dated and proprietary

11. Final Project Scope (cont.) • Data to be maintained in a database (external to POS system) • The system needs to be: • Reliable • Fast • Easy to use • Role based: • The view of the system will be tailored to the role of the person using the system at that time.

12. Functional Requirements FR1: System shall authenticate a user and record “login” and “logout” times. FR2: Register and Management User’s shall be able to view, create, and modify Orders. FR3: Management User’s shall be able to void orders and manage reports, users, discounts, and menu items. FR4: Service Line User’s shall be able to view a static representation of an Order and mark an order as completed. FR5: System shall provide searching and sorting functionality for orders, discounts, menu items, and users. FR6: System shall have the ability to back up data.

13. Non-Functional Requirements NFR1: The Database shall manage the system data. NFR2: Database shall not store authentication information in plain text. NFR3: Database shall provide an interface for manipulating system data. NFR4: System shall be accessible to all authorized users from anywhere within the restaurant intranet. NFR5: System shall be accessible from a computer with an intranet connection using a web browser. NFR6: System shall provide a role hierarchy in order to limit user privileges and keep the system secure.

14. Actors The General User is allowed to login and logout of the system. All other roles in the system are built off this user. The Register User is allowed to Create/Modify Orders and List/Search Menu Items. The Service Line User is only allowed to list the pending orders that need to be built and mark the order completed. The Management User is allowed full reading and write access to the system. They are the only ones that can Void an order, perform a no-sale operation, and generate reports.

15. Top Level Use Case Diagram To Backup slides (Use Cases)

16. Top Level Architecture • Things we wanted to keep in mind while designing architecture

17. Top Level Architecture (Revision: )

18. Top Level Architecture (Revision: )

19. Top Level Architecture (Revision: )

20. Top Level Architecture (Revision: )

21. Top Level Architecture (Revision: )

22. Top Level Architecture • Add text about top level package view here.

23. Top Level Architecture (Revision: 171)

24. Top Level Architecture (Revision: 179)

25. Top Level Architecture (Revision: 180)

26. Top Level Architecture (Revision: 204)

27. User Package Evolution

28. Future Capabilities • Below is a list of possible future capabilities that did not make our iteration schedule: • Plug-in Framework for more specialized menu items • Restaurants may develop their own plug-ins for specific menu items. • Capabilities for retail customers • Example: Barcode lookup, Item bar-coding, etc. • More user defined roles • Example: Inventory User • Making the menu items and menu more flexible to the user • Inventory system

29. Lessons Learned • Start small • Start simple • Do not be afraid to just let go • We designed, designed, and designed. Eventually, having to let go some old designs for improved ones. • Abstraction is your friend • Abstraction allowed us to work top down, giving clarity and consistency as we worked. • Abstraction helped the team to not feel overwhelmed.

30. Project Evaluation • Accomplished our revised idea • Created a Point of Sale system to be used in the restaurant industry • System architecture revised but not radically changed • Met or exceeded goals at each iteration • Clearer, more concise use cases and diagrams • Refined actor roles and responsibilities • Designed a good foundation architecture • Further analysis and design is still possible and needed!

31. Questions?

32. Backup Slides

33. Activation Use Case (UCD-1) • Text about UCD-1

34. Manage Users Use Case (UCD-2) • Text about UCD-2

35. Manage Store Data Use Case (UCD-4) • Text about UCD-4

36. Mange Order Use Case (UCD-5) • Text about UCD-5

37. Manage Reports Use Case (UCD-6) • Text about UCD-6

38. Manage Register Use Case (UCD-7) • Text about UCD-7 Back to Main Presentation