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e-Recruitment Project Overview April 2010

e-Recruitment Project Overview April 2010. e-Recruitment Programme. The e-Recruitment programme automates transactional and administrative processes and combines them with strategic and people based process to deliver operational efficiencies, cost savings and an enhanced

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e-Recruitment Project Overview April 2010

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  1. e-Recruitment Project OverviewApril 2010

  2. e-Recruitment Programme The e-Recruitment programme automates transactional and administrative processes and combines them with strategic and people based process to deliver operational efficiencies, cost savings and an enhanced candidate experience across QMUL.

  3. StepStone i-GRasp • e-HR Steering board selected StepStone i-GRasp • i-GRasp is a configurable, enterprise e-solution • e-enabled recruitment process • On line authorisation • On line sourcing • On line application process and candidate administration • On line offer process • Interacting with off line recruitment processes • Candidate selection and assessment • Referencing • On boarding • University Market leader

  4. e-Recruitment Drivers • Paper less process wherever possible • Cost saving opportunities • Reduced time for authorisation • Real time audit trail • Reduced time to hire • Improved candidate experience • Candidate reach • Real time management information • Improved policy compliance • Enhanced QMUL profile

  5. e-Recruitment Pilot • SCS and SMD were chosen to pilot the system • Account for majority of QMUL vacancies • Wide range of vacancies • Dedicated recruitment resource • SCS pilot go live 3rd March, SMD 15th March • Pilot can be run seamlessly alongside business as usual • Feedback to inform college wide roll out

  6. Programme Timetable

  7. What happens if you need to recruit? • To activate vacancy contact your recruitment team in SCS or SMD • You will receive: - • I Grasp orientation • e-mail containing a link to i-GRasp • online password • starter pack and manual • You will be informed when your role is live • You will be informed on the closing date and will be able to view applicants • Collate pilot feedback to improve process and user experience

  8. Process Impact Analysis

  9. Recruitment Process Key Authorisation Process stage JD Offline process On-line Authorisation Online process Short listing On and offline process QMUL Careers Web site As is To be As is

  10. Recruiting line manager role Authorisation Selection Offer JD Short listing Verbal offer Advert / sourcing Selection & assessment Inform recruiter of Offer details Panel composition Authorises Offer Interview notes Recruitment Plan / timetable Panel composition * Process variance – SCS Business Support complete online authorisation On-line Authorisation As is To be As is

  11. Recruiter role Authorisation Sourcing Selection Offer Screening & branching questions Offer checklist Sets up Authorising team Candidate administration Select sourcing channels Sets up panel Short listing preparation Referencing Monitors Authorisation process Advertising Candidate Status changes at each stage Sets publish date & adds IV slots QMUL Careers QMUL I Grasp Activates live vacancy Issue logons Customer training Mgt Info Helpdesk As is As is To be

  12. HR role Authorisation Sourcing Selection Offer Advertising guidelines Authorisation (Grading check) Complete and send out contract Branching question guidelines Publish advert on QMUL Finance role Authorisation Sourcing Selection Offer Authoriser Authoriser As is As is To be

  13. Accessing I-GRasp • https://ig24.i-grasp.com/qmul/ • https://ig24.i-grasp.com/fe/tpl_qmul01.asp

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