Washington State Title I, Part C Migrant Education Program

1. Washington StateTitle I, Part CMigrant Education Program Quarterly webinar October 13, 2016 The Migrant Education Program Update by OSPI is licensed under a Creative Commons Attribution 4.0 International License.

2. Webinar Topics • Program Updates • Determining Priority for Service • MSDRS/MSIS • Sample PAC Bylaws • PAC Manual • Dare to Dream 2017 • Graduation Study • CPR 2016-17 • Seal of Biliteracy OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

3. Handout Interrupted School Year (NCLB) Failing or most at-risk of failing state academic standards Proxy Factors if assessment data not available English language proficiency Grade level retained Credit deficient for graduation requirements OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

4. Priority for Service • Migrant Student Information System Reports: • Priority for Service List (Student Lists) • Student Needs Assessment Data Report (Student Lists) • Assessment Reports • Commonly Failed Course list • Formal Assessment Report OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

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6. MSDRS/MSIS Reminders • Annual Training Requirements – contact MSDRS office if your district has not yet received annual training for recruiter and records clerk activities. • MSIS Password Access – if you are no longer able to access MSIS, your password could be expired. Submit a new Nondisclosure and Confidential Information form for continued access. • Contact Office at: • 509-837-2712 • 800-274-2084 OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

7. msdr.org/resources OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

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9. Parent Advisory Committee Training Manual Parent Advisory Council General Migrant Parent Meetings OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

10. Dare to Dream 2017 • Working with University CAMP programs to finalize program dates • Notice to districts to be released after winter break • Notice to eligible students to be released after winter break • All materials will be posted on MSDRS website • First window for student registration will be early-January to mid-March (opportunity for districts to fill their designated number of registrations) • Second window for student registration – after Spring break to mid-May (open registration to fill any available slots – first come/first serve; contingent on bussing availability OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

11. Dare to Dream 2017 OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

12. Dare to Dream 2017 OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

13. Dare to Dream 2017 “Learned how to become a leader” • What students had to say: “Knowing I wasn’t the only one that has trouble with learning” “I have always been shy and now I’m more active and a little bit smarter” “Learning how to determine statistics” “…you have to believe in yourself” OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

14. Migrant Student Graduation Study Purpose: • Identify key strategies and interventions being used at three districts with high migrant student graduation rates: • Moses Lake / North Franklin / Sunnyside • Share with districts statewide. • Make changes to the 2017-18 iGrant application based on the findings. Link to 1-page Summary: http://www.k12.wa.us/MigrantBilingual/default.aspx For more information or to provide feedback: Patty Finnegan Patty.Finnegan@k12.wa.us 360.725.4468 OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

15. Migrant Student Graduation Study Step 1: Reality Check • Data revealed migrant students were not graduating at the same rate as their peers. • District leadership owned the failure and made an urgent call to action. • Led an all-employee commitment to graduate each student by personalizing the data with student stories. For more information or to provide feedback: Patty Finnegan Patty.Finnegan@k12.wa.us 360.725.4468 OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

16. Migrant Student Graduation Study Step 2: Systemic Changes • “P-13” multi-tiered systems of support. • Migrant Graduation Specialist to provide individual support. • Budget for job-embedded instructional coaching. • Family- and student-friendly academic progress monitoring system. • Create a welcoming environment for each student. • Engage families with resource centers, bilingual family liaisons and staff. • Credit retrieval and competency-based high school credit options. • Free summer school opportunities. • Trimesters and a 7-period high school day. For more information or to provide feedback: Patty Finnegan Patty.Finnegan@k12.wa.us 360.725.4468 OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

17. Migrant Student Graduation Study Step 3: Strategies & Interventions • Mandatory training for all employees on the 7 areas of concern for migrant students. • Data transparency with weekly cohort reports by subgroup. • Partial credit issued when student leaves mid-term. • Positive Behavior Interventions and Supports (PBIS). • Home visits for struggling students and out-of-school youth. • Reframe district signage and communications to be warm and welcoming. • Student-led advocacy and leadership opportunities. For more information or to provide feedback: Patty Finnegan Patty.Finnegan@k12.wa.us 360.725.4468 OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

18. Migrant Student Graduation Study Step 3: Strategies & Interventions (continued) • Natural Leaders Program for parents and guardians. • Advancement Via Individual Determination (AVID) (grades K-12). • 100% enrollment for the College Bound Scholarship (grades 7-8). • Comprehensive high school education for students age 18-21 who require more time to meet graduation requirements. • FAFSA completion and automatic community college enrollment for each senior. • Professional learning for all teachers on effective instructional strategies for ELs, i.e., Guided Language Acquisition Design (Project GLAD), Sheltered Instruction Observation Protocol (SIOP), Specially Designed Academic Instruction in English (SDAIE). • Use of observational protocols, specific feedback and job-embedded instructional coaching to support new learning on effective instruction for migrant students. For more information or to provide feedback: Patty Finnegan Patty.Finnegan@k12.wa.us 360.725.4468 OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

19. Consolidated Program Review • Also known as sub-recipient monitoring. • Just completed preparation trainings in Olympia, Yakima, and Vancouver. • Combination of desk reviews and on-site visits. • OSPI sending letters to school districts in next few days. • Use Program Monitor Tool in EDS system. • Upload materials for all programs six-weeks prior to review. • Provides opportunity for reviewer to work with the district for items that may just need a little more information to be compliant. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

20. Consolidated Program Review OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

21. Consolidated Program Review • 3.1 • Identified Needs • The district has addressed the special educational needs of migratory children (including preschool and Priority for Service) as identified in the State Service Delivery Plan and local needs assessment. Sec 1304(b)(1) and (d). • District Level: • ⧠ A. Description of the procedures used to identify the needs (academic and support) of migrant students (PK-12). • ⧠ B. Listing of the data reports used by the program to analyze the needs of migrant students. • ⧠ C. Copy of MSIS Student Supplemental Services Report demonstrating the migrant- funded services provided to students. • Building Level: • ⧠ Documentation demonstrating the school building administrators, teachers, and paraeducator staff have been provided a listing of eligible migrant students, including PFS, and the services to be provided as noted in the approved grant application. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

22. Consolidated Program Review • 3.6 • Attendance • The district has policies or procedures in place to address the attendance patterns of migrant students. RCW 28A.225.010(d). • District Level: • ⧠ A. A current listing of migrant students with 20 or more days absent. • ⧠ B Copy of MSIS End-of-Year Summary Report 2015-16. • ⧠ C Copy of district policy or procedures regarding attendance and extended absence agreements ensuring the absence will not have an adverse impact on the student’s educational progress. • ⧠ D. Sample copy of a completed extended absence agreement (if applicable). • ⧠ Description of process the district implements for returning students to ensure the absence did not have an adverse impact on their education. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

23. Consolidated Program Review • 3.7 • Professional Development • All school personnel have been provided professional development to enhance their ability to understand and appropriately respond to the needs of migrant students. Sec 1304(c)(5); Sec 1304(c)(6)(B). • District/Building Level: • ⧠ A. List of trainings provided to all school personnel addressing the specific needs of migrant students including high mobility, interrupted school year, and poverty. Include the number of participants by position and who delivered training. • ⧠ B List of professional development provided to school personnel. • ⧠ C Copy of invoices (if applicable). • ⧠ D Copy of sign-in sheets (if professional development is provided within district). OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

24. Consolidated Program Review • 3.9 • I/R Time and Flexibility • The Migrant Education Program district recruiter is allotted sufficient time and flexibility to conduct identification and recruitment activities throughout the district boundaries. Sec 1304(c)(7). • District Level: • ⧠ A. Copy of district developed migrant student identification and recruitment (I/R) plan that includes: • Mapping of recruitment boundaries. • Process to ensure staff are fully trained in recruitment requirements and receive on-going training. • Annual plan identifying peak recruitment periods, additional recruiters to conduct short-term recruitment, locations to be targeted, and process to complete program revalidations. • Process to assess quality control to ensure consistency in identifying eligible migrant students. • Process to evaluate achievement of plan and I/R efforts. • ⧠ B. Copy of recruiter log demonstrating recruitment activities. • ⧠ C. Copy of Certificate of Eligibility (COE) completion report. • ⧠ D. Copy of MSIS Data Reporting Activities noting the number of COEs revalidated. • ⧠ E. Copy of most recent COE Re-interview results conducted by MSDR. • ⧠ F Confirmation from MSDRS that the recruiter(s) have participated in annual required training. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

25. Consolidated Program Review • 3.10 • Records Clerk Time and Flexibility • The district’s program records clerk is provided sufficient time to report the services migrant students have received into the migrant student database system (MSIS). Sec 1308 (a)(2). • District Level: • ⧠ A. Copy of MSIS District Reporting Summary. • ⧠ B. Copy of records clerk schedule demonstrating timeline for collection of data and system reporting. • ⧠ C. Confirmation from MSDRS that the records clerk(s) have participated in annual required training. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

26. Consolidated Program Review • 3.11 • MGS/MSA Activities • The district’s Migrant Education Program Graduation Specialist and/or Student Advocate ensure services are provided to meet the identified needs of migrant students in alignment with state developed job descriptions. Sec 1304(b)(1). • GRADUATION SPECIALIST: • District Level: • ⧠ A. List of student caseload and migrant funded services provided. • ⧠ B. Documentation of selection process and log activity sheet demonstrating staff is meeting the identified needs of migrant students including academic/non-academic activities, student advocacy, and post-secondary education career exploration. • STUDENT ADVOCATE: • District Level: • ⧠ Documentation of selection process and log activity sheet demonstrating staff is meeting the identified needs of migrant students including academic/non-academic activities, student advocacy, and post-secondary education and career exploration. • ⧠ Confirmation from MSDRS that the MGS/MSA(s) have participated in annual required training. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

27. Consolidated Program Review • 3.12 • Parent Advisory Council • The district has a Parent Advisory Council (PAC) that is consulted in the planning and operation of the program. Sec 1304(c)(3). • District Level: • ⧠ Listing of parent advisory council members. Meeting minutes noting dates members selected. • ⧠ Copies of Certificate of Eligibility indicating the parent’s child(ren) are eligible for the program at the time of election/appointment to the council. • ⧠ Copy of minutes/notes of meeting where planning took place. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

28. Consolidated Program Review • 3.14 • Students Served • Activities charged are allowable. OMB A-87, OMB A-133. • District Level: • ⧠ Sample of staff schedule and listing of migrant students served noting content area. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

29. Contact Information Mea Moore, State DirectorMigrant and Bilingual Education Programs360-725-6147mea.moore@k12.wa.us Sylvia Reyna, Program SupervisorTitle I, Part C, Migrant Education Program360-725-4474sylvia.reyna@k12.wa.us Lupe Ledesma, Program SupervisorTitle I, Part C, Migrant Education Program360-725-4464lupe.ledesma@k12.wa.us Terrie Beckman, Administrative AssistantMigrant and Bilingual Education Programs360-725-6147terrie.beckman@k12.wa.us Logan Endres, Administrative AssistantMigrant and Bilingual Education Programs360-725-6147terrie.beckman@k12.wa.us • ESD Partners: • North Central ESD - ncesd.org • ESD 105 - esd105.org • Northwest ESD 189 – nwesd.org • ESD 123 – esd123.org • Migrant Student Data, Recruitment, and Support – msdr.org • Migrant Education Health Program – health.msdr.org OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

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