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DMP Tool: Streamlining Data Management Plans for Research

Learn about the DMP Tool, a community tool developed by the UC Curation Center and UCLA to streamline the process of creating high-quality data management plans. Explore the history and driving forces behind the effort, the impact of DMPs, and the perspectives of partner institutions. Discover how this flexible online tool can help researchers generate effective data management plans.

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DMP Tool: Streamlining Data Management Plans for Research

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  1. Data Management Plans Tool, a community tool Todd Grappone Associate University Librarian, UCLA Trisha Cruse Director, UC Curation Center, CDL

  2. Roadmap • History and driving forces behind the effort • Discussion of the DMP and its impact • Partner institutions and perspective • Effort to date • Timeline for moving the project foreword • Discussion

  3. Overview of project • Goal: streamline the process to produce a credible and high-quality plan for managing data • Eight institutions coming together • Developing a flexible online tool, DMP Tool, to help researchers generate data management plans • Leveraging the work of the Digital Management Plan Online from the DCC • Tool will have multiple phases

  4. Driving forces behind the effort • Funding • “The alternative, a “go it alone” strategy, will only lead to dangerous isolation… yielding idiosyncratic, expensive, and ultimately unsustainable infrastructures.” • Leverage expertise • Allow researchers to focus on research (and benefit from managing data) (New Roles for New Times, ARL, 2011)

  5. The what and why of a DMP Components of a DMP The value of a DMP National funding agencies have data sharing polices Scientific journals (Nature, Science, and PLoS) have sharing requirements. Distributing research results may increase citations (Piwowar et al., 2007) A shared, common data set may help researchers collaborate and accelerate discoveries (NY Times, 2010). Sharing research products is increasingly important (Nature, 2009; Science, 2011). For the researcher: helps organize data cultivate quality and efficiency help with preserving and sharing data • Content Characteristics: the types of data, samples, physical collections, software… • Standards: the standards to be used for data and metadata format and content • Access: policies for access and sharing , provisions for appropriate protection of privacy, confidentiality, security, intellectual property… • Sharing: policies and provisions for re-use, re-distribution • Archiving: plans for archiving data, samples, and other research products, and for preservation of access to them. Thanks to Jeffrey Loo, Chemical Informatics Librarian, UCB

  6. Levels of Collaboration – local

  7. Levels of Collaboration – beyond your own backyard

  8. A look at the DMP Tool • Will produce an editable document for submission to a funding agency • Phase 1 will provide foundation for future releases • Accommodate versions as funding requirements change • Open source -- bitbucket • Allows partner institutions to customize • An emphasis on delivering guidance and help • Four types of users / administrators: • Researcher • Editor • Funder • Institution

  9. 1. 5. 6. 2. 3. 7. 4.

  10. Select home institution -- routes users through their organization’s authentication gateway -- pick up branding 2. 1. HOSTED BY THE UC LIBRARIES THE REGENTS OF THE UNIVERSITY OF CALIFORNIA University of California Libraries

  11. Login screen will look slightly different for organizations routing users through their own authentication system. HOSTED BY THE UC LIBRARIES THE REGENTS OF THE UNIVERSITY OF CALIFORNIA University of California Libraries

  12. Home screen: once the user has logged in presented with a view of their work and options 1. 2. 3. University of California Libraries

  13. 1. 2. 3. University of California Libraries

  14. 1. 2. University of California Libraries

  15. What a researcher can do User Type 1: DMP Tool Use Case – DataONE Researcher Establish an account View sample plans Preview funder requirements Create, save, edit, publish plan View, use, past plans Use help (generic and institution specific) View news and latest changes

  16. Editor’s Roles and responsibilities User 2: An Editor contributing to the DMP Tool Primary role is to create and maintain funder templates Create new funder Create new plan (version) Create question text Create help screen text (as applies to questions) Revise and edit From a partner institution Entrusted University of California Libraries

  17. An institution’s use of the DMP Tool User 3: an institution A range of partners coming together in new ways, pooling expertise Libraries Administrative offices Data centers Faculty / researchers Create and maintain relevant information Resource links Institution specific information and tools Local help Generate reports Use the DMP Tool SPONSORED PROJECTS OFFICE OFFICE OF RESEARCH LIBRARY TECHNOLOGY TRANSFER / IP PROF. JIM CAREY, UC DAVIS UCLA’S NEWEST DATA CENTER

  18. User 4: a funder A funder contributing to the DMP Tool Initial funding agencies NSF General NSF Directorates National Institutes of Health Institute of Museum and Library Services As partners request • Add news specific to funding agency • Changes to existing requirements • New requirements • Add resources about a specific funding program

  19. The DMP Tool Team Amber E Budden, PhD (aebudden@dataone.unm.edu)Director for Community Engagement and Outreach, DataONE, University of New Mexico Andrew Sallans (als9q@virginia.edu)Head, Strategic Data Initiatives / Scientific Data Consulting GroupCharles L. Brown Science and Engineering Library, UVA Trisha Cruse (Patricia.cruse@ucop.edu)Director, UC Curation Center, California Digital Library Martin Donnelly Digital Curator Researcher, Digital Curation Centre Michael A. Grady (m-grady@illinois.edu)Executive Program Officer for CI, Office of the CIO, UIUC Todd Grappone (grappone@library.ucla.edu)Associate University Librarian for Digital Initiatives and Information Technology, UCLA Sherry Lake (shlake@virginia.edu)Scientific Data ConsultantCharles L. Brown Science and Engineering Library, UVATracy Seneca (tracy.seneca@ucop.edu)Web Archiving Service ManagerUC Curation Center, California Digital Library Sarah L. Shreeves (sshreeve@illinois.edu) IDEALS Coordinator, Scholarly Commons CoordinatorUniversity of Illinois at Urbana-Champaign  Marisa Strong (marisa.strong@ucop.edu)Applications DeveloperUC Curation Center, California Digital Library Günter Waibel (WaibelG@si.edu)Director, Digitization Program OfficeSmithsonian Institution Brad Westbrook (bdwestbrook@ucsd.edu)Head, Metadata Analysis and Specification Unit Geisel Library, UCSD Libraries Perry Willett (perry.willett@ucop.edu)Digital Preservation Services ManagerUC Curation Center, California Digital Library University of California Libraries

  20. Discussion / challenges Deployment Plans Publications • These are early days • Building a tool that will satisfy the local and general • Bringing all the stakeholders together • Funder participation • When will the tool be available? • How to participate? Datasets

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