Paperless Tools

1. Paperless Tools Ready To Go Paperless?

2. Lync • What ‘s Lync? • A virtual connections between you and the people you work with that lets you talk, share your desktop and applications, and work together in real-time. Similar to Skype • Who uses’ Lync? • Infectious Disease Control • Managers Monthly Meetings • Weekly Control of Infectious Disease Case Management Meetings • MOH’s Office • All Public Health Webinars (Staff learning or updates) • Child and Family Health • One on One Director and Manager Meetings • Key Benefits • Reduce travel expenses • Work more effectively by receiving automatic updates about the people you work with, such as what they are doing, availability, location, and picture • Allows for a more dynamic meeting by adding voice, video , or sharing to your conversation • Never miss a call by using call forwarding to ring other numbers, or delegates.

3. Boardroom Set Up Boardrooms were upgraded to support Lync meetings Type of equipment installed • Wall mounted monitors or carted units • CX5500 Polycom video conference unit (compatible with Microsoft Lync) • Apple TV • Cables and data connections upgraded (HDMI, Display ports, VGA) • Projector screens upgraded with higher digital resolution

4. SharePoint • What ‘s SharePoint? • A platform installed on a server and accessed with an Internet connection, which has many capabilities, including website design, collaboration, content management, and sharing and aggregation of business intelligence data. • Who uses’ SharePoint? • To be implemented in Public Health • Used with Senior EMS and CHS Department Management Meetings • Business units who want to create a team site within their organization • Employees who want to create a personal site to store or share information with other members • Project sites for team collaboration and project documentation • Key Benefits • Customizable: Provide teams with all of the unique sets of tools they need to get the job done right. • Collaboration: Allow team members to easily stay informed and connected throughout the project’s lifecycle. • Site Consolidation: Incorporate all sites under one platform while also reducing the overall costs associated with each. • Security and Integrity: Provide security by managing permissions to sites, lists, folders, documents, web applications and more. • Ease of Use: Build the business tools and solutions you need without the assistance of a developer.

5. SharePoint • Sample of team site pages

6. OneNote • What ‘s OneNote? • OneNote is a digital notebook that provides a single place where you can gather all of your notes and information. • Who uses’ OneNote? • Available to all employees • Key Benefits • Increase productivity by keeping the information you need at your fingertips and reducing time spent searching for information. • Provides a solution for information overload by allowing you to gather and organize text, pictures, digital handwriting, audio and video recordings, all in one digital notebook on your computer. • Enables you to work with others more effectively. • Helps you stay on top of tasks, schedules, and team information.

7. RightFax • What ‘s Rightfax? • RightFax is a centralized, computer-based (Virtual) fax solution that provides faxing capabilities across an organization. • Who uses’ RightFax? Infectious Disease Control • Receiving Lab Results • Vaccine Updates (Shortages etc.) • Urgent Physician Advisory on Communicable Disease Issues • Outbreak updates to Long term Care Homes • Key Benefits • Reduce cost by reducing paper, phone lines, modems, and stand-along fax machines • Increase productivity by allowing users to fax directly from business applications and workstations. • Shorten the business cycle by speeding document delivery and integrating with your business workflow. • Aid with compliance by providing a secure place for managing all document delivery. • Automate fax, e-mail and print delivery from key business applications • Health Protection • Rabies notification to physicians •  Child and Family Health • Dental parent notification and Dental Claim Forms • Healthy Baby Healthy Children Screening from Hospitals

8. Enterprise Notification System • What ‘s ENS? • Mass notification system via many methods: Email, fax, cell, phone, SMS, Facebook , Twitter, desktop • SaaS – YR using ERMS Corporation Canadian owned & located • Created in the aftermath of 9/11 • Who uses’ the system? • In PH it is used by: IDCD, DEOC, Breast Feeding Initiative, PH Mgmt Callout • Where there is a need to communicate with the public, stakeholders on a regular basis or an emergency • Repetitive communication requirements to large audiences where manual calling is not feasible • Key Benefits • Meet legislated requirements – communication to well owners • Independent of the Regions network or infrastructure – all you need is an internet connection • Data is encrypted in redundant multi site data centers • Messenger is the backbone of the system • Sends thousands of messages per minute to any device, in multiple languages from your computer, phone or mobile device. • 600 ports • Status reporting and performance metrics

9. IDCD • IDCD - fax & email only • Physicians • Pharmacies • Hospital ER • LTC facilities • Recent Campaign to 382 Physicians was 98% successful. • 80% were successfully reached on the first call • Remaining 18% were completed over the next 2 hours