Officer Info Session/Potluck Dec 2 nd , 2011

1. Officer Info Session/PotluckDec 2nd, 2011

2. Why be an officer for VHIO? • Take leadership initiative in VHIO and input your ideas • Be more involved in VHIO as well as broader campaigns (e.g.SFHBF) • Reach out and establish a network with local health organizations • Work with a group of very passionate students

3. What if I feel like I don’t have enough experience with VHIO yet? • Don’t worry – just apply • We look for applicants with a genuine passion for VHIO • We realize our interning process is early and extensive, so many people will be in the same situation • We are looking for future leaders in VHIO 

4. Officer Position Descriptions

5. Mt. Zion Coordinator (1) • Coordinate with UCSF volunteer coordinator to organize new volunteer orientation, health clearance, ID badge • Send out sign-up forms and arrange transportation to clinic • Coordinate volunteers at clinic • Work with UCSF student coordinators to manage clinic flow andconduct surveys • Post clinic update

6. Mt. Zion Coordinator, continued • One new officer • Someone who is : • organized • responsible & committed • well-rounded • volunteers from any language groups are welcomed!

7. PR/Outreach Chair (1) • Expand the partnerships that VHIO has • Help set up new clinics for our volunteers • Find other student organizations on campus to partner up with • Follow up with current partnerships • Be willing to help coordinate new clinics in the beginning

8. Vietnamese Outreach (1) • Duties: • Head Outreach Meetings • Help find clinics for Vietnamese volunteers • Keep in touch with current partners • Delegate tasks to sub-committees • Participate in sub-committee activities

9. Vietnamese Outreach, continued • Skills desired: • Good people skills • Take the initiative • Be creative with what you’d like to see VHIO do • Be professional

10. Decal Facilitators(2) • (Tentative) • Fall Semester: 1 Decal Class/Week • 2 hours/week (first hour is lecture and second half is language practice) • Prepare and teach lecture • Coordinate language coaches, activities, and midterms • Spring Semester: 3 • Education Workshops

11. Decal Facilitators, continued • Good communication and teamwork skills • Able to organize time well and be committed to the DeCal schedule • Public speaking not a must! You’ll get a lot of practice and get better.

12.  Spanish Coordinator(2) • As a Spanish coordinator you must participate and organize: • Spanish Member Recruitment • Publicize for Spanish Volunteers • Read applications, conduct interviews and select volunteers • Spanish Decal section • Create assignments, quizzes, facilitate role play, provide additional information in order for volunteers to be better qualified • Spanish Outreach • Look for events to volunteer at and try to establish clinics • Events for Spanish Department • Stay in contact with Preceptor

13. Spanish coordinator, continued • Qualifications: • Spanish Speaking • Organizational skills • Communication skills • Professional • Expectations: • 3-5 hours/week on average; this includes DeCal, outreaching and meetings. • Staying in contact with other Spanish coordinators • Outreaching and developing new projects • Creating agendas for the spanish department • Internship • Assisting with all activities and being part of outreach.  • You will be assigned a few duties such as contacting organizations and leading a workshop session • Plan the semester with Spanish coordinators

14. Secretary (1) • Coordinates recruitment events and logistics • Organizes and updates attendance sheets and mailing lists for different language groups • Takes minutes at officer meetings • Makes the monthly newsletter with officer updates and upcoming events

15. Timeline • Info session – today! • Early-mid Jan – officer applications available online (will be emailed and posted on website) • Jan 31 – Officer applications due • Early February – notification of interning process if selected • March, April, May – interning process • Early May – Officer transition

16. Questions?