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ASP2012 – last meeting

ASP2012 – last meeting. Kétévi A. Assamagan. O utline. Additional info Status of budget (see details in next talk of Steve) Lecturer arrival and departure information Student arrival and departure information The agenda L ogistics . Additional info.

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ASP2012 – last meeting

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  1. ASP2012 – last meeting Kétévi A. Assamagan

  2. Outline • Additional info • Status of budget (see details in next talk of Steve) • Lecturer arrival and departure information • Student arrival and departure information • The agenda • Logistics

  3. Additional info • Please have the following pieces of information with you during your trip • Fellow fever vaccination card • Invitation letter • Address and telephone numbers of the local contacts in Ghana • Your itinerary • If we are paying for your accommodation and/or local transportation • Be prepared to pay for these things yourself first and you get reimbursed afterwards • We will put you at the Engineering Guest House which is a factor 2 cheaper than the Noda Hotel. We hope you do not mind, this will help our budget • Meals • Breakfast is included in the Guest House/Hotel price • We will offer lunch from the school funds, lunch with the students to encourage lecturers/students interaction • Diner is at your charge • Excursions and banquet are covered from school funds • If you will be observing the Ramadan or have any dietary restrictions, let us know in advance

  4. Additional info • The Sundays July 22, 29 and August 5 are free. • If you wish to discuss anything with the students, you may use some of these Sundays as appropriate • Please contact Peter with the details • For example, if there are higher education opportunities at your institute, you may want to discuss this with the students

  5. Lecturer arrival and departure information • This was mailed to you. An updated version is on the agenda page. It will be sent to you afterwards. • If you have not yet responded with you arrival and departure details, please do so soon. We need to information to organize: • Your airport transfers • Accommodation in Accra and in Kumasi • Accra <-> Kumasi flights

  6. Student arrival and departure information • This is also available. Students will arrive on July 13, 14, 15 and 1 on July 16. • On July 15, the last student will arrive at 13:55 • On July 15, in the afternoon, students will take a common bus to Kumasi. Bus must depart after the last student has arrived. • The student arriving on July 16 must spend the night in Accra. He must take the first flight to Kumasi on July 17 • We expect 39 students from outside Ghana and 14 from within Ghana

  7. Student arrival and departure information • Student departures on August 8, 9 and 10. • Some will need to spend 1 night in Accra because their flights leave very earlier on August 9 or 10 • All the details have been sent to the students and to you. They are also attached to the agenda page

  8. The agenda • It is here: http://indico.cern.ch/conferenceTimeTable.py?confId=145296#20120715 • If you have any problems uploading your lecturers, please send the materials to me

  9. Logistics • Collection at the airport in Accra • Someone from the LOC to meet students/lecturers at the airport • For student arriving on July 13 and July 14, student transfer to Guest House in Accra for 2 or 1 nights. Meals must be provided to students. • Student arriving on July 15 do not need a night in Accra • The bus to take the students from Accra to Kumasi • Could start from Guest House. Collect the students that were already there on July 13 & 14. Pass by the airport to pick up those that arrive on July 15?

  10. Logistics • Some students are Muslin. Will be observing the Ramadan. Do not eat pork. • Special consideration for these students with regards to meals • Pairing of students in the dorms • Wireless availability at student dorms • Computer access to students in evening • Student movements from the dorms, dinning room to venue • First aid. Accessible. Emergency. Hospitalization

  11. Logistics • Lecture facilities • Library • Computer room • Laboratory for experiments, demonstrations • Lecture room, small discussion rooms. Wireless available? • Coffee breaks. In the morning and in the afternoon. 30 min each. Coffee, tee, … • Electronic Projector • Teleconferencing • Lunch break. 1h30. Lecture hall to Dining hall, walking distance

  12. Logistics • Lecturer arrivals/departures scattered through the entire period • Meeting lecturers at the airports • Transfer to/from Guest House in Accra if necessary • Helping lecturers with the Accra <-> Kumasi flights • Lecturer accommodations in Kumasi. Noda Hotel or Engineering Guest House

  13. Logistics • The excursions • Departure time/return time • Driving distance • Breakfast arrangement • Lunch boxes

  14. logistics • Forum Day/Banquet. July 28 • Ghanaian government officials to be invited. • Invitation sent? • Organization of the Forum Day. Talks to be given. Discussion • Banquet in the evening of July 28. Local music band/dance performance to be identified.

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