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Applying the Philosophy

Applying the Philosophy. A grab-bag of considerations Luther Tychonievich. Scheduling Matters. Down time Unscheduled meals Max 9 hour start-to-finish 15+ minute breaks every 1 or 2 presentations Low-pressure evenings Presentations should end early 1+ hour integration every day

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Applying the Philosophy

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  1. Applying the Philosophy A grab-bag of considerations Luther Tychonievich

  2. Scheduling Matters • Down time • Unscheduled meals • Max 9 hour start-to-finish • 15+ minute breaks every 1 or 2 presentations • Low-pressure evenings • Presentations should end early • 1+ hour integration every day • “Arrive” time gets everyone there on time

  3. Integration • Time to discuss freely • Regroup, brief summaries • Time to develop actionable ideas • Regroup, brief summaries • Discuss in small groups (2–4 people) • Topical groups not reliably good

  4. Food • Continuous: water, hot drinks, fruit juice • Every break: snacks (sweet and not-sweet) • Before 1st talk of day: breakfast-like food • Lunches: anything, time for chat • Last day: with something to take on the road • Dinners: not too fancy, time for chat

  5. Making a Schedule • Scheduling Handout: • Checklist • Example schedule • List of topics, with descriptions • Not exhaustive… but lots of things don’t work • Iteratively: • Sketch a schedule • Check with us • Ask presenters to commit

  6. Scheduling Qs?

  7. Clerical Matters • Rooms: • Go for collaboration if possible • …but work with what you have • Consider % screen visible, need for mics • Ease of egress mid-talk

  8. Clerical Matters • Computers • Wireless in rooms • Allow in presentations or not? • Access for final survey • Name badges, tent cards • Two-sided! • Accessibility, dietary restrictions, etc. • Ask participants before they arrive

  9. Clerical Qs?

  10. Warning! • Avoid too-full schedules • Avoid unproven messages • Do they know that it attracts girls? • Alice, Scratch, App Inventor, etc. bad • Takes long time to do well • Limited evidence of value

  11. Warning! • Tours, Research, etc., mixed bag • Can’t predict how it will go over • Industry needs orientation if involved • (see handout) • Speakers need orientation • Attitude can kill an otherwise-good presentation

  12. Warning! • Avoid overlap • Down time is precious • Over schedule? Cut presentation time, not breaks or integration time.

  13. Qs?

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