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New IRS Organization

IRS Electronic Data for States Rod Sterling Internal Revenue Service Washington DC NESTOA 2011 Conference Wilmington, Delaware September 2011. New IRS Organization. GLD is now part of Privacy, Gov’t. Liaison & Disclosure (PGLD) Includes privacy, information protection, incident management

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New IRS Organization

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  1. IRS Electronic Data for StatesRod Sterling Internal Revenue ServiceWashington DCNESTOA 2011 ConferenceWilmington, DelawareSeptember 2011

  2. New IRS Organization GLD is now part of Privacy, Gov’t. Liaison & Disclosure (PGLD) Includes privacy, information protection, incident management GLD formerly part of SB Operating Div. Change invisible to customers

  3. Main Topics GLDEP Extracts e-Services Suite of Products Communication & Support

  4. GLDEP Extracts (cumulative files)versusE-Services Products (online services)

  5. GLDEP Extracts • Data extracted from IRS master files and other databases • Cumulative data: age 1 to 24 months • Shared to assist with tax admin • aka MF extracts, bulk extracts, tape extracts, disclosure reports

  6. e-Services Products Suite of products designed for tax professionals & trading partners to do business with IRS electronically Data is real-time or near Uses a secure online session

  7. GLDEP Extracts • File delivery • Cumulative data • Includes: • Indiv. & bus. returns • Information returns • Under-reporter data • Levy sources • Audit reports • Delivery via SDT • Need digital certificate e-Services • User services (interactive) • Real time data (or near) • Includes: • TDS • TIN Matching • PTIN registration • & more • Secure online session • Access: user name, password & PIN

  8. GLDEP Extracts • Governmental Liaison Data Exchange Program (GLDEP) • Annual enrollment required • 32 different files/sorts • Must meet criteria to enroll • Non-GLDEP files authorized by MOU • Secure electronic delivery via SDT

  9. Extract Use Examples • Identify non-filers • Identify levy sources • Help with audit selection • Leads for sales tax non-compliance • Identify non-compliant payers • Determine discrepancies between federal & state returns

  10. CP2000 Extract • Under-reporter matching program • Data from second tax-year prior • Provides agreed assessments • State uses: • Generate proposed assessments • Direct-bill taxpayer • ID employers not reporting

  11. Entity date for parent & sub corp Fed Forms 1120 & 851 State uses: ID non-filers Audit selection process of corporations Submit new corp on BMF/BRTF tickler Corporate Affiliations

  12. Secure Data Transfer (SDT) Secure electronic file exchange IRS provides software State responsible for Identrust digital certificate (authorization) All NESTOA revenue agencies have an active SDT account

  13. E-Services Products:Transcript Delivery System (TDS) • TP account data in real or near-real time • Individual and business accounts • Includes approx. 300 transaction codes • Two request options • State user requests • Bulk requests

  14. TDS State User Request Use for individual requests Online response is immediate Information displayed on pc screen Justification for disclosure is required Taxpayer authorization is not required

  15. TDS State User Request Product Options • Account Transcript • Return Transcript • Record of Account • Wage & Income Documents Delivery Options • Online • Secure Object Repository (SOR) • Fax • US Mail

  16. TDS Bulk Request • Upload formatted file to TDS • Up to one megabyte (3,500 spreadsheet rows) • Acknowledgment page appears • Delivery to SOR within 48 hours • Files deleted after 3 business days

  17. TDS Bulk Request • Each transcript must be pulled from SOR individually • New “print all” option • Requested enhancement: • Application to application (A2A) • State would get raw data • Ability to query TDS data

  18. TDS State Usage Report Monthly report – not a transcript Used by IRS Disclosure Delivered to states monthly via SDT Monthly list of individual TDS accesses by state users Only aspect of TDS that uses SDT

  19. Communication & Support

  20. Communication & Support IRS Digital Daily (irs.gov) Local Governmental Liaison FTA’s TaxExchange web site IRS extract listserv (FTA)

  21. e-Services products Information on e-Services products is available on irs.gov Click on Tax Professionals Click on e-Services for Tax Pros Tutorials are available for users of e-Services

  22. Local Governmental Liaison First point of contact Current list on TaxExchange (www.taxexchange.org) Click on “IRS/Federal Agencies” on left side of page

  23. IRS State Governmental Liaisons [GL] Contacts[updated May 10, 2011] [more Contact Information] [more on IRS Data Exchange and Extracts] Automated SDT NotificationsSDT Monthly Update June 2011 [More New & Archived SDT Tumbleweed updates] Other IRS Documents New IRS Pub 1075 for Disclosure and Computer Security Officers [2010]

  24. Questions? Rod Sterling IRS Governmental Liaison Robert.J.Sterling@irs.gov

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