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OregonASK DATA DESIGN COMMITTEE

This committee agenda outlines a comprehensive plan to collect data on issues of access and equity related to out-of-school programs in Oregon. The agenda includes updates on project timelines, focus group locations, collaborative opportunities, and feedback mechanisms. Key components include interim report reviews, resource brainstorming sessions, and outlining overall objectives. The agenda also highlights upcoming activities such as a summer resource retreat and exemplary practices for engaging families.

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OregonASK DATA DESIGN COMMITTEE

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  1. OregonASK DATA DESIGN COMMITTEE March 6th, 2019

  2. Agenda Welcome and Introductions Updates • Project Timeline • Data Collection & Focus Groups • Collaborative Opportunities Access & Equity Feedback Loop Interim Report Summer Workshop Resource Development • Review Data & Results • Resource Brainstorm

  3. Overview & Timeline Updates Overall Objectives • Collect comprehensive data on issues of access & equity related to out of school programs in Oregon, examining barriers to access and issues of equity; and • Raise awareness around issues of access and equity in afterschool (with the public, legislature, etc.). Timeline • Final Data Collection • Interim Report • Final Data Analysis • Summer Resources Collection & Cultivation • Final Report

  4. Data Collection Update Where Do We Stand Now?

  5. Focus Groups Where we’ve been • 11 Locations • McMinnville, Klamath Falls, Myrtle Creek, Umatilla, Pendleton, Eugene, Portland, Gold Beach, Independence, Woodburn, Hillsboro • 9 participant Parent, 5 non-participant participant parent, 5 participant youth, 3 non-participant youth Where we are going • East Metro: Reynolds, David Douglas, Gresham-Barlow, Centennial, Parkrose • Coast: Newport, Depoe Bay • Central Oregon: Madras, Bend, Prineville

  6. Collaborative Opportunities • Community Advisory Group Presentation at Oregon Department of Education • Presented February 20th • Ford Family Foundation • Met with new Youth Development & Education Programs Grant Manager • East Metro STEAM Partnership • 5 upcoming listening sessions in East Multnomah County

  7. Feedback Opportunities • Who is getting information? • Data Design Team • Survey Respondents & Focus Group Participants • Legislators • Partners/Stakeholders • What information are we sharing? • Summarized interim results • Focus Group general feedback • Draft Policy Implications • Are there other opportunities to share or receive feedback?

  8. Interim Report • Who is it for? • Legislators • Stakeholders & Partners • What is in it? • Historical Context & Project Summary • Who we have heard from • What have we heard (highlights) • Oregon Policy Connection • Who will help? Read and provide feedback (April 2019)

  9. Summer Resource Retreat • What would want to accomplish? • Review Data & Results • Review Interim Report & Outline Final Report highlights • Review/Brainstorm Resource list • Cultivation/creation for Resources & Materials • When? • One full-day retreat? Or two half-days? • June? August?

  10. Next Steps • Outreach and data collection • Draft interim report • Review and feedback in April & May 2019 • Draft list of tools and resources based on current feedback/results • Exemplary Practices for Engaging Families • Communication Templates and Tools (newsletters, calendar of activities, etc) • May 10th OregonASK Partner Meeting • Summer Retreat

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