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Overview Strategic Inventory, Monitoring, Assessment, and Planning Improvements

This overview highlights the importance of strategic inventory and monitoring for improving critical agency processes and planning sustainable development. It focuses on core GIS implementation, corporate database integration, and process improvements for resource information management.

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Overview Strategic Inventory, Monitoring, Assessment, and Planning Improvements

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  1. Overview Strategic Inventory, Monitoring, Assessment, and Planning Improvements Improving critical agency business processes

  2. Process Improvement Efforts • Core GIS (1997) • Corporate Databases - NRIS, ALP/NILS, INFRA • Inventory and Monitoring Issue Team • Sustainable Development Issue Team • Forest Planning Procedures • NFIM/NFPN Budget Formulation and Presentation • Forest Planning Regulations • Roads/Transportation and Roadless Policy • Cohesive Fire Strategy and Recreation Strategy • Eco-Regional Planning Requirements • External Sources (T&E Monitoring, TMDL, etc.) New Processes (Opportunities?)

  3. Implementation of Process ImprovementsIs not Keeping Pace withRequirements • Process Improvements are being completed • Improvements must be implemented faster • Must “keep our eye on the ball”

  4. Do We Have A Choice? • 50-80% of FS budget is information management. • Increasing analysis complexity and processes. • Limited skills, tighter budgets, shorter time frames. • Organizational survival requires new business methods. • Technical challenge is to develop new approaches. • Leadership challenge is to overcome cultural barriers and provide support to implement new business processes!

  5. Aligning Improvement Efforts Setting an appropriate pace and priorities

  6. Focus on High Payoff Investments • Core GIS Implementation • Corporate Database Implementation • Inventory & Monitoring Process Improvements • Resource Information Program Management • Sustainable Development (LUCID) • Decision and Analysis Support Tools • Improved Functionality/Integration of Databases

  7. Aligning Improvement Efforts Core GIS Regional Resource Corporate DatabasesInformation Plans I&M Protocols IM Framework & Program MgmtIMIT Action Plan SustainabilitySDIT Action Plan Support ToolsITIPS Documents for Database UpgradesNRIS, INFRA, ALP

  8. Setting an Appropriate Pace 2001 2002 2003 2004 Core GIS Corporate DBs I&M Protocols Program Mgmt Sustainability Support Tools DB Upgrades 2 Regions 7 Regions Bus. Req. Protocols Document Organize Programs Reviews V2.0 V2.X

  9. Critical Actions Leadership role and intervention

  10. CSDS Enterprise-wide ReviewFindings “Executive Leadership does not understand its role, nor the importance of consistent, senior level involvement in strategic information management.” • “…failure to be involved beyond project sponsorship and funding.” • “…professes support for information management principles but falls short of “walking the talk…”

  11. Focus on Principles • Improvement efforts have enormous payoffs • Enable exchange of data, talent, and knowledge • Focus on basic data using a systems approach • Automate and build-in expertise/efficiency • There will be transition costs; field effects Information foundation critical to decision making

  12. Critical Leadership Actions • Take an Active Role in RIM • Accelerate NRIS Implementation • Implement Core GIS • Improve I&M Activities • Focus Budget Direction/Funding • Formalize RIM Organizations

  13. Accelerated NRIS Implementation Minimizing Transition Cost

  14. Legacy Data – Largest Single Barrier NRIS X

  15. Agreements - Experience • November 1998 and 1999 Joint ESCT/IREMCG Meetings • -Regions responsible for data cleanup and migration • -NRIS personnel will assist • Regional Resource Information Plans • -Regional data stewardship roles defined • -Legacy data cleanup and migration emphasized • Installations on Individual NFs/NGs • -Migration of legacy data limits rate of installations • -Legacy data critical to ownership and use • Region 2 NRIS Implementation Pilot • -Migration of legacy data largest impact • -Critical GIS layers missing (watersheds/streams)

  16. Accelerated NRIS Implementation STEP 1. May-Sept. 2000 R2 Implementation Pilot STEP 2. Oct.1 2000 – Feb. 2001 Refinement Test in Another Region STEP 3. Oct.2000 – Sept. 2001 Legacy Data Evaluation in all other Regions [$1M/Region] STEP 4. Oct.1, 2001 – May, 2002 Complete legacy data migration to NRIS [$1M/Region] STEP 5. Oct. 1, 2002 All Legacy Systems Converted to NRIS

  17. Core GIS Implementation Getting our Maps Together

  18. FS Geospatial Policy and Programs • 1997 ESCT/IREMCG Approval • -Core GIS Layers Approved • -Implementation Plan – Regional Approach • Geospatial Executive Board • -WO Directors (NFS/R&D/S&PF/IRM) • -Policy – Direction, Coordination • -Funding/Budget Direction • Geospatial Advisory Committee • -Field and National program representation • -Development of policy, direction, funding proposals • -Sponsors Technical Working Groups

  19. Interim Actions, Standards, and Policy • Interim Direction • -GIS Data Dictionary • -Cartographic Publishing Tools • Core GIS Program • -Core GIS Pilot Test • -Core GIS Development Program • -National GIS Contracting Services (GSTC) • Coordinated IRM System Transition • -GIS Software Upgrade (IMS, Version 8.0+) • -Workstation Standards (3 Levels) • Core GIS Budget Direction • -Allocation Criteria • -Emphasis “Critical” Layers to support Corporate DBs

  20. Long-term Framework • Core GIS Report (1997) • Geospatial Executive Board formed to address: • -FS Policy - Manual and Handbook Direction • -Integration of FS Standards with FGDC • -Complete Core GIS Coverage for All NFS Lands • -Role of National Technical Centers in Field Support • -Integration with National Applications

  21. Standardizing I&M Activities Minimizing Future Data Management Costs

  22. Corporate Protocols, Standards, Data Bases NRIS • FSH: • Common Stand Exam • TEUI • Aquatic Inventory

  23. Interim Actions, Standards, and Policy • Data Migration Templates • -Legacy Data Evaluation Guidebook • -Standard Templates for Legacy Data • Integrated Inventory Direction • -Common Stand Exam FSH • -Terrestrial Ecological Unit Inventory FSH • -Aquatic Ecological Unit Inventory FSH • -Field Data Recorder Programs to support • Monitoring and Evaluation Direction • -LUCID Field Tests – Sustainability Monitoring • -Forest Plan Monitoring Chapter Content • -Monitoring Program MAR Items

  24. Long-term Strategy • Inventory and Monitoring Framework • - IMIT Action Plan • Sustainable Development Issue Team Action Plan

  25. Program Budget Direction Focused Funding for Interim Actions

  26. Show Me the Money! • Discretionary Funding Approaches Not Working • -Local priorities take precedence • -Direction ineffective without program accountability • Congressional Confidence and Interest Increasing • -Budget Staff interest and expectations increasing • -FY2001 Funding increased by $47M to $235M • Must Demonstrate Results! • -Clear relationship of results to program direction • -Activity Reviews (Regional/National) • Program Dictates a Formal Approach • -Information foundation critical • -Managing with Ad Hoc organizations

  27. FY 2001 Budget and Direction • Allocation Criteria • -Link to Annual Performance Measures/Activities • -Link to GPRA Strategic Plan • Geospatial Programs • -Earmark for Core GIS Layers • -Pilot Testing/GIS Training/Cartographic Tools • Resource Information Management • -Earmark for Data Stewardship/Implementation • -Earmark for Data Migration Capture • Inventory and Monitoring • -Earmark for I&M protocol testing (LUCID, R1/4, etc.) • -NFS Targets Benchmarked/Negotiated

  28. Program Formulation and Strategy • Program Formulation and “Script” • -Information Foundation Critical to Decision Making • -Corporate Solutions Most Efficient • -Rapid Transition to Corporate Systems • -Continuously Monitor and Amend Forest Plans • Program Accountability • -Align with GPRA Strategic Plan Outcome Measures • -Annual Performance Measures/MAR Linkages • -Program Reviews/Document Results

  29. Organizing to Manage Resource Information Form Follows Function

  30. RIM Organizations • Formal RIM Organizations Key to Progress • -Pick your study or report • Level of Expertise Needed Increasing • Program Complexity Increasing • The RIM Job Won’t Go Away

  31. Interim Actions • Designate Region/Station Director Level Contact • Designate Regional Coordinators for: • - Resource Information Coordinator • - INFRA Coordinator • - ALP Contact • - TIM Coordinator • - GIS Program • Collateral Duties for: • - Data Administrators • - Data Stewards • - ???

  32. Long-term Solutions • Regional Resource Information Plans define: • - Regional Information Officer • - Data Administrator • - Data Stewards • - GIS Coordinator • Formal Regional Organizations Needed?

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