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EASTERN CAPE DEPARTMENT OF SPORT RECREATION, ARTS &CULTURE FIRST QUARTER REPORT

EASTERN CAPE DEPARTMENT OF SPORT RECREATION, ARTS &CULTURE FIRST QUARTER REPORT. GRANT – RECAPITALIZATION OF LIBRARY SERVICES SEPTEMBER 2009. Table of contents. Grant purpose Business Plan Budget Trends: 2007/2008; 2008/2009; 2009/2010 Funding for 2009/2010 Monitoring capacity

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EASTERN CAPE DEPARTMENT OF SPORT RECREATION, ARTS &CULTURE FIRST QUARTER REPORT

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  1. EASTERN CAPEDEPARTMENT OF SPORT RECREATION, ARTS &CULTUREFIRST QUARTER REPORT GRANT – RECAPITALIZATION OF LIBRARY SERVICES SEPTEMBER 2009

  2. Table of contents • Grant purpose • Business Plan • Budget Trends: 2007/2008; 2008/2009; 2009/2010 • Funding for 2009/2010 • Monitoring capacity • Projected Cashflow and Transfers • Highlights of expenditure • 1st Quarter Report • Under expenditure and reason for deviation • Way Forward

  3. Grant Purpose • Purpose of the Grant is to have transformed urban and rural community library infrastructure, facilities and services (primarily targeting previously disadvantaged communities) through a recapitalized programme at National, provincial and local government.

  4. Business Plan • The business and implementation protocol were signed on the 7th April 2009. It is after the signing of the business plan that the project kick-started. • There are 118 Public Libraries in the Province. • Libraries were clustered into three groups for the implementation of infrastructure and upgrading: • 2007/08 36 • 2008/09 43 • 2009/10 39

  5. Budget Trends

  6. FUNDING FOR 2009/2010

  7. Monitoring Capacity • Project Manager and support staff employed. • Regular in loco inspections by the monitoring section of the Strategic Planning component. • In year monitoring reports to Provincial and National Treasury, and the Department of Arts and Culture. • Quarterly reports to Provincial and National Treasury, and the Department of Arts and Culture • Annual reports to Provincial and National Treasury, and the Department of Arts and Culture

  8. PROJECTED CASHFLOW AND TRANSFERS

  9. HIGHLIGHTS OF EXPENDITURE (1ST Quarter 2009/10) • A server that will link all libraries to Provincial Office has been purchased and delivered. Thirty five (35) libraries that have been cabled and with network up and running will be connected to internet and e-mail. • A plan for the Literacy Programme has been approved. Implementation started with the training of trainers. • Procurement plan for purchasing of library material has been approved. Publishers are sending in quotations as per requests. • 14 Libraries have been installed with CCTV security systems: 2 libraries per district (Alfred Nzo; Amathole; Cacadu; Chris Hani; Nelson Mandela; O.R. Tambo and Ukhahlamba. • The Department has already signed service level agreement with SITA for implementation of BROCADE to replace PALS. • Orders for cabling of 14 libraries have been issued to SITA. • Contractors for the upgrading of libraries are on site at 23 libraries: Chris Hani: 8; Ukhahlamba 2; Cacadu 5; Nelson Mandela 6; O.R. Tambo 1. • Selection process for the 12 public librarians’ posts has started and will be finalized by the end of September.

  10. Budget and Actual expenditure

  11. Under expenditure and reason for deviationUpgrading of Library Infrastructure • Projected Expenditure: R2,500,000 • Expenditure: R349,000 • Commitments: R95,649 • Reasons for under expenditure: • There has been a challenge in the capturing of infrastructure budget within the department and this is being rectified by Provincial Treasury.

  12. Under expenditure and reason for deviationLibrary material • Projected Expenditure: R500,000 • Expenditure: Nil • Commitments: R100,785 • Reasons for under expenditure: • There has been a delay in the approval of procurement plan due to late update of database for suppliers. The process has taken off in the second quarter.

  13. Under expenditure and reason for deviation ICT Infrastructure • Projected Expenditure: R4,630M • Expenditure: Nil • Commitments: Nil • Reasons for under expenditure: • In terms of projections the cabling of libraries and implementation of BROCADE was to be done in the 1st quarter by SITA. Due to delays in the site visits orders could not be issued, they have been issued in July.

  14. Under expenditure and reason for deviation Compensation of employees. • Projected Expenditure: R1,157,452 • Expenditure: R615,000 • Commitments: R425,452 • Reasons for under expenditure: • There are12 vacant posts for public librarians. These are going to be filled by 01 November 2009. • There has been some changes in the structure of the department. This has resulted in some librarians being paid in wrong codes. Journals are going to be made to rectify this.

  15. Total budget and Actual expenditure • Budget for 2009/10: R55, 515, 000 • Not transferred R43,841,000 • Actual transferred R11,674,000 • Committed R719,388 • Actual Expenditure R3,592,207 • Under Expenditure R 7,462,405

  16. Budget for 2009/2010 • Budget for 2009/2010: R55,515,000

  17. Way Forward • To progress with the implementation of literacy programme. • Installation of tattle-tape security system to 20 libraries. • Delivery of library material by service providers as from September. • Signing-off of 14 cabled libraries

  18. THE END THANK YOU

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