Using Data to Plan School Improvement

1. Using Data to Plan School Improvement How the information you collect can inform policy and practice effectively NM Public Education Department Priority Schools Bureau

2. At the conclusion of this session, you will be able to explain… • How educators can gather and analyze data that is useful for school improvement • How educators can use available data to plan school improvement • What data PED requires from schools and districts, and how it is to be submitted NM Public Education Department Priority Schools Bureau

3. Rate Yourself: Dataphobe or Data Diva/Dude? NM Public Education Department Priority Schools Bureau

4. The Challenge “Educators have historically relied less on data to guide their practice than on intuition, teaching philosophy, or personal experiences.” -- Cromley, A. (2000) Using Student Assessment Data: What Can We Learn from Schools? North Central Regional Educational Laboratory Policy Issues, November 2000 (Issue6).[Online]. Available: http://www.ncrel.org/policy/pubs/html/pivol16/nov2000.htm NM Public Education Department Priority Schools Bureau

5. What is Not Data… X • Intuition • Tradition • Convenience X X NM Public Education Department Priority Schools Bureau

6. Data Literacy (Michael Fullan) • Ability to gather dependable student data • Capacity to examine student data and make sense of it • Ability to make changes in teaching and schools derived from those data • Commitment to communicate effectively and engage in external assessment discussions. NM Public Education Department Priority Schools Bureau

7. How effective schools use data… • In a collaborative professional environment • To facilitate focused, intentional instruction • To drive changes in instruction and confirm successful instruction • To communicate effectively with each other and the community NM Public Education Department Priority Schools Bureau

8. Data Helps Us Focus… • “Data should be an essential feature of how schools do business.'‘ • "If we collectively focus on goals and regularly measure the impact of the methods..., then we will get better results'‘ • Mike Schmoker, Results,: The Key to Continuous School Improvement NM Public Education Department Priority Schools Bureau

9. Student-centered Data • Demographic Data – Who are the students? • Enrollment, Attendance, Ethnicity • Achievement Data – What do they know? • Standardized Tests, Teacher Observations • Program Data – What are we doing to help them learn? • School Programs and Processes • Perception Data – What do they perceive about the learning environment? • Learning Environment, Values and Beliefs, Attitudes and Observation NM Public Education Department Priority Schools Bureau

10. Data and School Improvement • To be a driving force for school improvement, data must be: • … clearly relevant to the people using it. • … reduced or transformed to become clear “information”. • … trustworthy! NM Public Education Department Priority Schools Bureau

11. How Can Data Be Used For Improvement? • Monitor student progress • Judge the efficacy of curriculum and instructional practices • Communicate NM Public Education Department Priority Schools Bureau

12. Assessment Data NM Public Education Department Priority Schools Bureau

13. Administrative Considerations • Decide which tests and assessments are truly necessary • Involve teachers in efforts to develop assessment practices, align with state standards and benchmarks, and track student progress over time. • Allocate more time for teachers to analyze and reflect on student data, plan revisions, and receive in-services. NM Public Education Department Priority Schools Bureau

14. Remember… Data is just numbers until you do something with it. NM Public Education Department Priority Schools Bureau

15. Using Data in the Classroom • Monitor student progress • Identify areas of weakness in time to do something about it • Engage students in the evaluation of their own progress NM Public Education Department Priority Schools Bureau

16. Making Assessment Work for Your Students… and for YOU • Student involvement in the assessment process • Student involvement in record keeping • Student involvement in communication NM Public Education Department Priority Schools Bureau

17. Student-Involved Classroom Assessments • Driven by a clearly articulated purpose • Accurately reflect clear achievement expectations • Used as teaching tools • Deliver results in a timely, understandable and helpful manner NM Public Education Department Priority Schools Bureau

18. Using Data at the School Level • Evaluate the effectiveness of programs • Drive changes in program and curriculum • Collectively focus on goals • Communicate effectively with each other • and with the community NM Public Education Department Priority Schools Bureau

19. A Clear and Unified Understanding • What have students learned? • (What have students not learned?) • What is being taught effectively? • (What needs to be taught better?) • Which programs are working? • (Which programs are not working?) NM Public Education Department Priority Schools Bureau

20. A Data Plan Collect basic information Identify additional data Disaggregate the data Analyze the data Summarize the data Brainstorm the causes Collect more data Analyze and summarize data Identify a goal Repeat the process

21. Collect the data • What data you collect depends on what you are trying to do with it. • Is the data for student feedback? • Is the data for program evaluation? • Is the data to measure program implementation? • Is the data to be used to inform classroom instruction? NM Public Education Department Priority Schools Bureau

22. Study the data • Disaggregate • Analyze • Summarize NM Public Education Department Priority Schools Bureau

23. Brainstorm and Collect More Data… • “What factors contribute to…” • Acknowledge factors over which you have no control • Focus on the factors over which you have influence and are willing to address • Gather more data if necessary to confirm your ideas NM Public Education Department Priority Schools Bureau

24. Identify a Goal and a Plan • Steps that will be taken • Persons responsible • Additional persons involved • Resources needed • Time required and a schedule • Indicators that will be monitored NM Public Education Department Priority Schools Bureau

25. Repeat the Process Does this remind you of anything?... P D S A NM Public Education Department Priority Schools Bureau

26. Communicate the information • To PED… • To administrators… • To teachers… • To students… • To the community… Use the format that is required, or the format that makes sense for the recipient. NM Public Education Department Priority Schools Bureau

27. Reports that either use or require data… • EPSS • EPSS Monitoring Report • Diagnostic Assessment Report • Diagnostic Assessment Implementation Review • ADS • The Alternative Governance Plan NM Public Education Department Priority Schools Bureau

28. For example, EPSS Goals Should… • Be student-centered… • Be measurable… • Be based on data… • Have strategies that are research-based… • Include professional development proven to support the strategies… • Provide for communication of progress and results to all stakeholders. NM Public Education Department Priority Schools Bureau

29. NMSBA Data NM Public Education Department Priority Schools Bureau

30. NMSBA Data NM Public Education Department Priority Schools Bureau

31. School and District Accountability Reports NM Public Education Department Priority Schools Bureau

32. Diagnostic Assessment Report Data NM Public Education Department Priority Schools Bureau

33. Diagnostic Assessment Report Data (2) NM Public Education Department Priority Schools Bureau

34. Diagnostic Assessment Report Data (3) NM Public Education Department Priority Schools Bureau

35. Diagnostic Assessment Report Data (4) NM Public Education Department Priority Schools Bureau

36. PDSA Data NM Public Education Department Priority Schools Bureau

37. DAR Implementation Review NM Public Education Department Priority Schools Bureau

38. Part 1. SYSTEMS ALIGNMENT ACTION STEPS Purpose: To examine the organizational structures and processes of the school to ensure student success. The Public Education Diagnostic Assessment Team and the School Leadership Team identified the following initiatives needed to further develop the organizational capacity of the school. The progress made by the school is listed below. (Fill in the Action Steps from the initial DAR and designate the status of the action step. Comments may be added in the columns.) DAR Implementation Review NM Public Education Department Priority Schools Bureau

39. DAR Implementation Review NM Public Education Department Priority Schools Bureau

40. DAR Implementation Review Part 2. SHORT CYCLE ASSESSMENTS A. DATA PROFILE Purpose: Multiple Up-To-Date Measures are used to assess student progress and inform instructional delivery. Assessments must be aligned to NM Content Standards and Benchmarks. Short Cycle Assessment Data Profile: The Star Reading and Math Assessment was administered in grades 6-8 for the school year 2005-06. The numerals within the cells represent grade equivalency. The Compass Learning ( CL) Assessment was administered in grades 6-8 for the school year 2005-06. The numerals within the cells represent mean of per cent correct. The Target Teach (TT) math assessment was administered in grades 6-8 for the school year 2005-06. The numerals within the cells represent mean of student proficiency scores. The EduTest (ET) Reading Assessment was administered in grades 6-8 for the school year 2005-06. The numerals within the cells represent mean percent correct. NM Public Education Department Priority Schools Bureau

41. DAR Implementation Review B. SUMMARY Summary of Short Cycle Assessment Data: The assessment data does not show the growth the school would like to see. The number of assessments administered may be contributing to students losing active interest in doing well on the assessments. The school intends to examine this issue. It is also possible that the amount of time required for testing impacts negatively on instructional time and the availability of computers for instruction. NM Public Education Department Priority Schools Bureau

42. Activity You will find a copy of your school’s Accountability Report in your folder… • Examine your data • Develop a focus area • Brainstorm several strategies • What is your next step? NM Public Education Department Priority Schools Bureau

43. NEW MEXICO PUBLIC EDUCATION DEPARTMENT DATA REQUIREMENTS FOR ALTERNATIVE GOVERNANCE PLANS NM Public Education Department Priority Schools Bureau

44. Alternative Governance:You Will Need Data for… NM Public Education Department Priority Schools Bureau

45. Explaining how educational services will be provided to affected students • Who will be affected? • What have they learned? • What do they need to learn? • How will this happen? NM Public Education Department Priority Schools Bureau

46. Detailed information specific to Budget… NM Public Education Department Priority Schools Bureau

47. Transportation… NM Public Education Department Priority Schools Bureau

48. …and Supplemental Educational Services NM Public Education Department Priority Schools Bureau

49. Replacing staff who are relevant to the failure of the school to make AYP NM Public Education Department Priority Schools Bureau

50. Explaining how the plan will increase student achievement, including how it will be measured and evaluated. NM Public Education Department Priority Schools Bureau