ARKANSAS DEPARTMENT OF EDUCATION Summer Programs

1. ARKANSAS DEPARTMENT OF EDUCATION Summer Programs Regular Summer Seamless Summer February 2014

2. ADE Summer Programs • Regular Summer Program • Seamless Summer Program

3. ADE Regular Summer • Extension of the regular school year • Count and claim students based on application type (Free, Reduced Price, Paid) at the point of service • District will receive reimbursement at the current School Year’s (SY) reimbursement rates for Free, Reduced Price and Paid

4. ADE Regular Summer • District must notify ADE of intent to offer regular summer meals BEFOREserving meals • Indicate regular summer and include dates on Renewal and Policy Statement Agreement OR • Have Superintendent request approval during SY at least TWO WEEKS prior to beginning meal service

5. Example of Agreement and Policy Statement

6. Claiming Regular Summer Meals • Meals are claimed based on Free, Reduced Price and Paid meals served and must be counted at the point of service. • Indicate Regular Summer Meals by an ”X” in Summer

7. ADE Seamless Summer • District must notify ADE of intent to offer Seamless Summer meals BEFORE serving meals • include dates on Renewal and Policy Statement Agreement at the beginning of the year or • have Superintendent request approval during SY • Approval WILL NOT be granted without a completed Schedule C for the SY meals are to be served • At least TWO WEEKS PRIOR to the start of meal service to allow ADE CNU to process the paperwork

8. ADE Seamless Summer

10. ADE Seamless Summer How it works: • School Food Authorities participating in the National School Lunch Program (NSLP) or School Breakfast Program (SBP) are eligible to apply for the Seamless Summer Option (SSO) through the State Agency (ADE CNU). • SFA’s must be able to demonstrate administrative capability and have no significant problems operating either the NSLP or SBP. • Once approved, SFA’s serve meals free of charge to children 18 years of age and under • Student enrollment in participating district is not required. • Meals will be counted at the point of service.

11. ADE Seamless Summer • Meals at all approved SSO sites, except camps, will be served free to all children. • All meals served under SSO will receive • commodity support rate available for the NSLP. • the severe need breakfast rate for those that qualify • The safety net rate for those that qualify

12. ADE Seamless Summer Times of Operation: • The district may operate the SSO from May through September when school is not in session • Year round schools may operate the SSO during any scheduled break 10 or more school days , unless shorter periods are approved by the State Agency • Traditional schedule schools cannot operate SSO during spring or winter breaks. • The designated lunch period will be between the hours of 10 a.m. and 2 p.m., unless otherwise exempted by FNS (such as supper service that would not occur during these hours). • The SFA/LEA may allow “offer versus serve” meals at SSO sites, but it is not required for any age group.

13. ADE Seamless Summer • Types of Sites for Feeding Summer Meals: • Area Eligible • Open • Restricted Open • Enrolled • Closed Enrolled • Camps • Migrant Sites

14. ADE Seamless Summer Types of Sites: • Area Eligible • Open • Serves all children through age 18 at a site that is located within the geographical boundaries of a school attendance area with at least 50% of its children approved for free or reduced price meals. • Meals reimbursed at free rate for all attending children served. • Restricted Open • Serves all children through age 18 on first-come, first-serve basis at a site that is located within the geographical boundaries of a school attendance area with at least 50% of its children approved for free or reduced price meals. • Attendance is limited for reasons of security, safety; or control. • Meals reimbursed at free rate for all attending children served • SFA’s must submit explanation of why it is restricting attendance and on what basis to the State Agency

15. ADE Seamless Summer Types of Sites • Enrolled • Closed Enrolled • Serves only children through age 18 in a specific program or activity serving only an identified group of children. • Meals reimbursed at free rate when site has: • At least 50% of the children enrolled at the site approved for free or reduced price meals; or • Documentation indicating that the site is located within the geographical boundaries of a school attendance area with at least 50% of its children approved for free or reduced price meals. • A closed enrolled site not meeting at least one of the above criteria is not eligible to participate unless qualified as a day camp. • An explanation of why the SFA is sponsoring a closed enrolled site.

16. ADE Seamless Summer • Enrolled children’s eligibility status may be determined by: • Information obtained from their schools; • Applications submitted and approved by the sponsoring school or local educational agency; • Direct certification conducted by the sponsoring school or local educational agency. • Camps • May be residential or non-residential (day camp) • Must offer regularly scheduled food service as part of an organized program for enrolled children • Eligibility must be established for each enrolled child, Free, Reduced or Paid • Cannot be Area Eligible • Claim for reimbursement based on child’s eligibility • Migrant Sites serving children certified by Migrant Coordinator

17. ADE Seamless Summer • Any meals served to children in the academic summer school during the time they are considered attending school must be claimed and reimbursed under the REGULAR NSLP and SBP. • Off-site consumption of meals will not be allowed, except as part of a scheduled event such as a planned field trip. • Maximum of two meals, such as lunch and breakfast, or lunch and one snack, or breakfast and one snack, may be claimed for reimbursement per day.

18. ADE Seamless Summer • Monitoring the Seamless Summer Program • Schools are required to review their sites at least one time during operation • The SFA will review the meal counting, claiming, and meal pattern compliance within the three (3) weeks of starting operations for all sites. • Summer Review form is available on Child Nutrition website: • http://cnn.k12.ar.us/documents/monitoring-documents.aspx • ADE CNU will review at least one site of SSO when SFA has a CRE that year or at the discretion of the State Agency

19. ADE Seamless Summer Claim • On the monthly claim for reimbursement filed with the State Agency, the SFA must identify meals served at SSO sites separately from other NSLP or SBP meals served at other sites.

20. ADE Seamless Summer Claim • Indicate Seamless Summer meals by and “X” in Seamless Summer • Indicate Reimbursable meals claimed in the “Free” section of the claim

21. Summer Reimbursement Comparison 2013-2014 Comparison of Reimbursement Rates * Supplement Snack - all participants under the age of 18 served free if school has 50% or more of the enrolled students eligible for free and reduced price meals. ** Afterschool Snack - Served free if school has 50% or more of the enrolled students eligible for free and reduced price meals. If not, claimed at regular meal rates by eligibility category.

22. ADE Seamless Summer Outreach Please visit the following sites for information and outreach materials regarding summer meals: 1. The Summer Food Service Program Outreach Toolkit is available to Sponsors and Feeding sites. It includes fliers, letters to parents, and other materials that help schools raise awareness of the summer feeding programs among students and families. The toolkit is available at www.summerfood.usda.gov/library/toolkit.pdf 2. The Share Our Strength and the Arkansas No Kid Hungry Kid Campaign have developed strategies to improve access and increase awareness of the availability of summer meals to children. Outreach materials are available by request at http://www.arhungeralliance.org/programs/no-kid-hungry/summer-meals/ Grant Opportunities - Contact the No Kid Hungry Campaign at 501-399-9999

23. USDA Summer Memos • SP 07-2013 Summer Feeding Options for School Food Authorities (Revised) • Summary of Options available to school food authorities for feeding children in the summer months • SP 32-2013 2013 Edition of Questions and Answers for the National School Lunch Program’s Seamless Summer Option • Commissioner’s Memo – FIN-13-056 February 27, 2013 • 2014 Memo in progress

24. USDA Summer Memos • SP 02-2014 – Mobile Feeding Options in Summer Feeding Programs • SP 03-2014 – Census Data Release: Fiscal Year 2014\ • SP 04-2014 – Promoting Nutrition in Summer Meals • SP 05-2014 – Use of School and Census Data • SP 06-2014 – Available Flexibilities for CACFP At-risk Sponsors and Centers Transitioning to Summer Food Service Program (SFSP) • SP 07-2014 - Expanding Awareness and Access to Summer Meals

25. USDA Summer Memos • SP 08-2014 – Meal Service Requirements • SP 16-2014 – Demonstration Project for Non-Congregate Feeding for Outdoor Summer Feeding Sites Experiencing Excessive Heat Revised Q & A’s

26. ADE Summer Programs • Contact Information • Stephanie Starks at stephanie.starks@arkansas.gov • Patricia Winders at patricia.winders@arkansas.gov • Child Nutrition Unit at (501) 324-9502

27. Afterschool Snacks • NSLP afterschool snacks • Regularly scheduled activities in an organized, structured and supervised environment • Include educational or enrichment activities e.g., mentoring or tutoring programs