Michigan Merit Examination Test Supervisor

1. Michigan Merit Examination Test Supervisor Joseph Martineau, Jim Griffiths, and Pat King Educational Assessment & Accountability 2007 Fall Conferences

2. Objective • Provide an overview of the Michigan Merit Examination – Spring cycle administration • NOT a substitute for required training session for Test Supervisors (TS), Backup Test Supervisors (BU), and Test Accommodations Coordinators (TAC)

3. What is the MME? • Michigan Merit Examination • Statewide assessment of all students in Grade 11 • Michigan Legislative requirement • Revised School Code • State-aid Act

4. Impact • Schools -AYP participation rate • Students -Michigan Promise eligibility -State-paid ACT as one part of the MME

5. Who is to be tested? • Grade 11 -All students enrolled in Grade 11 during March 2008 take the complete Michigan Merit Examination -Exception – those students retained in Grade 11 who have already qualified for the Michigan Promise installment payment through MME

6. Who is to be tested? • Grade 12 • Only the following: -Eligible to retest – to qualify for Michigan Promise installment payment -Did not use their one retest opportunity in Fall 2007 -Did not register for the ACT with a state-paid voucher in Fall 2007 • Must take complete MME

7. Home School Students • Test at their local public high school • Same eligibility requirements as your students -Grade 11 OR -Grade 12 – one retest remaining

8. Non-Public School Students • Non-public School as an established MME Test Center • Auxiliary Test Centers -No accommodated administrations -No make-up administrations

9. High School Eligibility Requirements • Establish School as Test Center -Complete School Information Form – School Establishment/Renewal packet - September 2007 -Designate 3 Key Testing Staff • Test Supervisor (TS) • Backup Test Supervisor (BU) • Test Accommodations Coordinator (TAC)

10. High School Eligibility Requirements • Required Staff Training – November 2007 -Test Supervisor (TS) -Backup Test Supervisor (BU) -Test Accommodations Coordinator (TAC)

11. Review Key Documents • Standard Testing Requirements • School Schedule and Site Options for MME • Summary of Test Administration Policies • Qualifications and Responsibilities for Test Supervisors and Backup Test Supervisors • Qualifications and Responsibilities for Test Accommodations Coordinators

12. MME Assessment Design • Three test sessions -MME Day 1 – ACT Plus Writing -MME Day 2 – • WorkKeys Reading for Information • WorkKeys Applied Mathematics • Michigan Mathematics -MME Day 3 – • Michigan Science • Michigan Social Studies (Writing)

13. MME Assessment Design • Three test booklets – one for each test session • Three answer documents – one for each test session • Student must take the complete MME (all three sessions – all components) -to count as tested -to establish Michigan Promise eligibility

14. Michigan Merit Examination Components and Score Contributions MME Assessment Design – Spring 2008

15. MME Administration (Spring 2008) • Initial Testing – -March 11 – MME Day 1 – ACT Plus Writing -March 12 – MME Day 2 – WorkKeys and Michigan Mathematics -March 13 – MME Day 3 – Michigan Science and Social Studies (Writing)

16. MME Administration (Spring 2008) • Option • MME Day 3 may be administered following a lunch break on March 12 (MME Day 2) -Instead of morning of Day 3 -Not both

17. MME Administration (Spring 2008) • Makeup Testing – -March 25 – MME Day 1 – Makeup ACT Plus Writing -March 26 – MME Day 2 – Makeup WorkKeys and Michigan Mathematics -March 27 – MME Day 3 – Makeup Michigan Science and Social Studies

18. MME Administration (Spring 2008) • Makeup Testing -Student takes only the Day of testing that they missed during the Initial MME test administration -Not applicable for Students Testing with Accommodations

19. MME Administration (Spring 2008) • Accommodations Testing • Two-week window -Begins on Initial Test Date -Ends on Makeup Test Date • Each test must be taken in sequence • No Makeup test

20. MME Administration (Spring 2008) • Accommodations Testing -MME Day 1 – ACT Plus Writing – March 11 - 25 -MME Day 2 – WorkKeys and Michigan Mathematics - March 12 - 26 -MME Day 3 – Michigan Science and Social Studies (Writing) - March 13 - 27

21. Future Administration Dates

22. Assessment Sites • Preferred site is in a quiet wing of the high school -School in session for all students, or -School for MME Testers only • Off-site administration -Community College -ISD/RESA -Other public facility -Church -Other private facility • Each site must be approved by ACT

23. Assessment Sites • Off-site Request Forms -Received at ACT by December 3, 2007 -For any test administration that will not be at your site -Same testing environment and conditions for all test sessions

24. Testing Environment • Same testing environment and conditions for all test sessions • Exception for Days 2 and 3 -Only three • Bells • PA system • Students in building or testing wing for instructional purposes

25. Assessment Facilities • Choice of testing rooms for standard time administration -Uncrowded seating – prefer classrooms with 25-30 examinees -Manageable security – prefer no more than 100 examinees in one room (if more than 100, see personnel requirements) -Good lighting, comfortable temperature, quiet atmosphere

26. Assessment Facilities • Adequate writing surfaces -No lapboards permitted; temporary surfaces resting on chair arms or back of chair in front must be reviewed and approved by ACT -Must accommodate both test booklet and answer document

27. Assessment Facilities • Seating arrangements (applies equally to desks and tables) -Seats must be assigned by testing staff as students enter room -Minimum of 3 feet apart side-to-side (measured shoulder-to-shoulder) -Minimum of 3 feet apart front-to-back (measured head-to-head) -All students must face the samedirection, directly behind one another

28. Assessment Facilities • Freedom from distractions -No one not involved in testing may be in the room -Uninterrupted testing period required for all days of testing -No unnecessary noises (bells, public address systems, etc. must be turned off) -Testing rooms must be separated from regular school activities

29. Assessment Personnel • Required number of qualified staff per room -1 Room Supervisor required for each room, -Plus1 Proctor for every 25 examinees in the room after the first 25 (i.e., 26-50=1; 51-75=2; 76-100=3) • Testing staff may not be -Involved in test preparation outside of normal teaching responsibilities -Enrolled in high school

30. Avoiding Conflicts of Interest • Test Supervisors (and Back-up Test Supervisors) have access to secure test materials prior to testing • To avoid the appearance of a conflict of interest, and to protect relatives (siblings, children, step-children, grandchildren, nieces, nephews) and wards from allegations of impropriety: -Test (and Backup) Supervisors may notbe related to anyexaminee taking the MME in 2007-2008 anywhere in Michigan. -Room Supervisors and Proctors may not assist in a room where any relative is being tested

31. Avoiding Conflicts of Interest • TACs – May not be related to, or guardian of, any students participating in MME accommodations testing anywhere in Michigan this year • Testing staff supporting accommodations – May not be involved in coaching high school athletics or college athletics (applicable only if student testing with accommodations participates in athletics)

32. Adequate Training for all Staff • Required Training – New -Test Supervisors -Backup Test Supervisors -Test Accommodations Coordinators • Optional, but encouraged -Staff that attended required training for Spring 2007 administration -Applied learning

33. Adequate Training for all Staff • Testing staff must read and be familiar with both the Day 1 and Day 2-3 Administration Manuals (included with training materials) • Distributed at required training session

34. Adequate Training for all Staff • Standard Administration Manuals -Day 1 - ACT Supervisors Manual of Instruction for State Testing -Days 2 and 3 – MME Administration Manual

35. Adequate Training for all Staff • Accommodated Testing Administration Manuals -Day 1 – ACT Supervisors Manual of Instruction for State Special Testing -Days 2 and 3 – MME Administration Manual for Students Testing with Accommodations

36. Adequate Training for all Staff • Test Supervisors and TACs are responsible for training the staff that will assist them during the testing -Room Supervisors -Proctors -Readers

37. Attentiveness • During testing, the testing staff must: -Focus on monitoring testing (reading, grading papers, other personal work is not permitted) -Circulate frequently around the room to monitor examinees -Recognize the potential for cheating and take action as instructed in supervisor’s manuals • Exact compliance with supervisor’s manuals is required…including reading spoken instructions verbatim

38. Assessment Administration • All test sites must test on the designated days • Assessment administration staff will need to review procedures at least 30 minutes prior to the start of testing • Students assigned seating • No food or drink are permitted in testing room(s) – this applies to both staff and examinees • All test sites must test on the designated test days with testing as the first activity of the morning, starting no later than 9 am

39. Assessment Administration • Breakfast/snack may be provided for students prior to testing • Not in testing rooms • Testing must begin no later than 9:00 a.m.

40. Security • Receipt, check-in, and verification of test booklets are by serial numbers • Restricted access at all times from moment of receipt to return (documented “chain of custody”) • Answer documents are not returned to students after test responses are gridded • Immediate and complete return of all Day 1 materials to ACT and all Day 2-3 materials to Pearson

41. Security • Proper identification of examinees by Room Supervisor (personal recognition or photo ID) • Direct consultation with ACT to handle testing irregularities for Day 1, and with Pearson Educational Measurement for Days 2-3 • Unannounced observation of assessment administration in selected schools

42. Exact Timing of the Tests • All components of the MME are timed tests • More than one timepiece must be used in each room to ensure back-up • Time remaining may not be posted • Five-minute warning must be read verbatim from the supervisor’s manuals

43. Exact Timing of the Tests • New for Spring 2008 • Michigan Mathematics -High School Content Expectations -42 items – 35 minutes • Michigan Science -Time Reduced to 45 minutes • Michigan Social Studies (Writing) -Time Reduced to 40 minutes each part

44. Exact Timing of the Tests • Students with extended time accommodations -Time and one-half -Double time -Triple time / Up to three hours • Students testing with accommodations – standard timing • Accommodated Testing documentation on student answer document

45. Documentation of Test Day Procedures • Keep copy for your records • Testing Staff List • Testing Roster, Seating Diagram, Test Book Count Form, and Testing Time Verification Form returned for each room, for each test session • Accommodated Testing Roster/Time Verification Form • Supervisor’s Report Form (Day 1) and School ID Sheet (Days 2-3) completed accurately • Testing Irregularity Report Form(s)

46. Avoiding the Pitfalls • Read the administration manuals • Testing must be first activity of the day – start no later than 9:00am • Materials may not be shared or transferred between schools

47. Avoiding the Pitfalls • Pretest sessions must be completed before test day • Administer tests in proper sequence -Standard testing -Accommodated testing • Keep materials separate for each test session

48. Avoiding the Pitfalls • No lunch break during a test session • No single test over multiple days or sessions • Different timing codes – different rooms

49. Avoiding the Pitfalls • ACT-Approved separate from State-Allowed • Standard time separate from Accommodated Testers • Day 1 materials are student-specific • One student per Reader

50. What’s Next? • December 3 -Off-site testing requests for all test sessions due at ACT -Applications for ACT-Approved accommodations for Day 1 testing (college reportable scores) due at ACT