Time Reporting System (TRS)

1. Time Reporting System (TRS) Presented by: Accounting and Fiscal Services, Human Resources and the Office of Information Technology

3. TRS Rollout Timeline • Stage 1: System Enhancements Phase • Rollout: November 1 (monthly) and October 30 (bi-weekly) • Stage 2: TRS Represented Employees • Rollout: December 1 (monthly) and November 27 (bi-weekly) • Stage 3: New Departments (represented and non-represented) • Rollout: January 1 (monthly) and December 25 (bi-weekly)

4. Eligible TRS Users • Monthly (exempt and non-exempt) employees with a time code of “R” • Bi-weekly non-exempt employees with a time code of “Z” • Represented Staff: • CX, SX, TX, EX, RX, NX, HX, FX, LX

5. Significant TRS Enhancements • Employee work week has been updated • Work schedules are now displayed on timesheets • Supervisors can approve SDF hours • New Web Service • Departments can request alternate department access for employees

6. Agenda • Employee Enhancements • Supervisor Enhancements • DTA Enhancements • General Updates

7. TRS Employee Enhancements • Standard work week has been changed in TRS • Overtime compensation type is now displayed • Employees work schedule hours are displayed below the calendar • Employees can recall a timesheet that is in the “Submitted to Supervisor” status • Hours reported on a previous pay cycle are displayed • Comp time (used) from the drop down menu • Monthly exempt timesheets with no leave reported now displays “no exception hours to report for this pay period”

8. Standard Work Week • Monthly • (Non represented) Monday through Sunday • (Represented) Based on the Union Contract • Bi-Weekly • (Non represented and Represented) Sunday through Saturday

9. Overtime Compensation

10. Display of Work Schedule

11. Employee Timesheet Recall Function

12. Employee Timesheet Recall Function

13. Viewing Previous Pay Cycle Hours

14. Reporting Comp Time (Used)

15. Monthly Exempt Timesheet – No Leave Reported

16. Supervisor Enhancements Rearrangement of supervisor action buttons Supervisor SDF Approval How to Identify timesheets that are submitted early

17. Supervisor Actions

18. SDF Approval By Exception

19. Early Submission Timesheet Section

20. DTA Enhancements • New Web Service • All hours (including work hours, leave hours and late timesheets) submitted through TRS will immediately loaded into PPS (transaction holding file) • Ability to view early submitted timesheets • Manage employee profile section has been updated • New warning flags have been established

21. Early Timesheets

22. Manage Employee

23. General

24. Assignments Delete Supervisor Assignment

25. Affiliates as Supervisors

26. Work Schedule

27. Work Schedule

28. 9/80

29. 4/40

30. Fixed Schedule

31. Variable Schedule

32. Reports

33. Central TRS Enhancement • DTAs can request alternate department access for employees

34. TRS Flags

35. TRS Status Codes • None: no action has been perform on this timesheet • SAVED: status is updated to SAVED when employee saves the timesheet • Recalled by Employee: Employee has request a timesheet be returned • RETURNED BY SUPERVISOR: supervisor returns the timesheet to the employee • SUBMITTED TO SUPERVISOR: employee submits the timesheet to their supervisor • SUBMITTED TO DTA : supervisor approves the timesheet • SUBMITTED TO PPS: DTA reviews the timesheets and submits the information to PPS • PPS ERROR : one or more of the entries submitted to TRS failed with an error response • COMPLETED – A timesheet has been successfully processed

36. Resources TRS Help Desk • Office: • 949-824-3292 • TRS email • trs@uci.edu • TRS Resources • http://snap.uci.edu/viewXmlFile.jsp?resourceID=4337

37. Time Reporting System (TRS) Accounting and Fiscal Services, Human Resources and the Office of Information Technology