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STUDENT ACTIVITIES FUNDING BOARD TRAINING FALL 2013

STUDENT ACTIVITIES FUNDING BOARD TRAINING FALL 2013. Presented by Phillip Johnson. Disclaimer. We are going to provide a lot of information Reading the regulations is HIGHLY recommended You should understand ALL regulations and ask questions if you need clarification!. What WILL Be COVERED.

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STUDENT ACTIVITIES FUNDING BOARD TRAINING FALL 2013

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  1. STUDENT ACTIVITIES FUNDING BOARD TRAINING FALL 2013 Presented by Phillip Johnson

  2. Disclaimer • We are going to provide a lot of information • Reading the regulations is HIGHLY recommended • You should understand ALL regulations and ask questions if you need clarification!

  3. What WILL Be COVERED • What is SAFB? • What Can I Use Funds For? • Funding Maximums • Discretionary Funds • Basic Rules and Regulations • How to Fill Out the Forms • New Changes

  4. What is SAFB? • THE STUDENT ACTIVITIES FUNDING BOARD is a standing committee inside Oakland University Student Congress that provides funding and other means of assistance to Oakland University’s many registered student organizations . • The purpose of the Student Activities Funding Board is to impartially assist the registered student organizations of Oakland University in implementing programs, events, and other types of activities to benefit the Oakland University student body by fairly and equitably appropriating its financial resources, as well as professionally consulting with the aforementioned organizations.

  5. WHAT Can I use Funds for? • Food for speaker meetings • Going to conferences • Equipment that stays on campus • Buying your org an email address • Paying for speakers • Hosting events

  6. SAFB DOES NOT FUND • GIVEAWAYS/SOUVENIRS • FUNDRAISERS • TRAVEL, LODGING, FOOD FOR CONFERENCES • EVENT PLANNERS • TRIPS TO RESTAURANTS • DEPARTMENT EVENTS • DELIVERY /RUSH FEES • ROOM CLEAN UP COSTS

  7. BASIC RULES AND REGULATIONS • To be eligible for funding your Org must: • Be registered on GrizzOrgs and approved by the CSA • Attend the mandatory student org training • Be in good financial standing in both SAFB and FLEX accounts • Have four officers registered (President, V.P., Secretary, and Treasurer)

  8. Basic Rules and Regulations • To be eligible for funding your Org must: • Use the GrizzOrgs Budget Management Software • Submit all uploads at the time of budget request • Abide by all SAFB regulations • Understand and abide by all Oakland University, CSA, City, State, and Federal rules, laws, and regulations

  9. SUBMITTING UPLOADS • To be eligible for funding your org must : • Submit price quotes for all planned purchases not using discretionary • Acceptable quotes include: • PDFs • Hyperlinks • Screen shots • Unacceptable quotes include: • Word documents • Excel documents • Personal Emails

  10. Equipment Requests • All approved equipment is logged into the Equipment Inventory List • This list is managed by Audits Director • Equipment disposal MUST be approved by Audits Director • Emails to SAFB@oakland.edu to request equipment disposal • Equipment MUST be shared between organizations (If necessary)

  11. FUNDING MAXIMUMS • $3000 can be applied for during the FALL and WINTER • $1000 can be applied for during the SUMMER • $1500/$500 of total funding maximum for equipment • $1200/$400 of total funding maximum for food • $1000/$350 for conferences • $500 for an Oakland Post advertisement • $300 for a speaker, DJ, or performer • *Co-sponsored events are eligible for maximums multiplied by number of sponsors

  12. Discretionary Funds • $400 for FALL/WINTER • $200 for SUMMER • You DO NOT automatically receive discretionary funds • Only funds available for banners and fliers • Discretionary funds DO NOT carry over • Deadlines for use are December 1st, April 1st, August 1st

  13. Deadlines • *All forms must be submitted 3 WEEKS prior to your event! • *CSA requires all contracts submitted 1 MONTH prior! • *Events requesting $1000+ must be submitted 1 MONTH prior! • *All $1000+ events require mandatory SAFB hearings!

  14. ADVERTISING EVENTS • -ALL events MUST be published to the GrizzOrgs calendar • -Calendar and Budget requests MUST be consistently labeled • -All events must include the words “Free and Open to All OU Students” • -Free flier printing is available in the CSA • -Not necessary for conferences or equipment requests

  15. NEW ADDITIONS FALL 2013 • Flyers no longer required! • Calendar request forms (screenshots required) • Equipment Inventory List • Maximum for food is $1200 • $300 per speaker event • Equipment disposal MUST be verified by Audits Director

  16. Reminders • You do not automatically receive $3000/$1000 • You must reapply for discretionary every semester • Only one budget request per event • All unused funds are wiped at the end of each budget period • Contracts are due to the CSA one month in advance • Copies can be made in the CSA for FREE! • You are responsible for staying in good financial standing!

  17. I STILL DON’T GET IT! • YouTube videos are available in the CSA OU channel • Visit the SAFB website • Stop in during SAFB office hours • Meet with a member of the board • Hours posted at www.oakland.edu/safb/contact • Call the office at (248) 370-4294 • Contact the SAFB Chair, Phillip Johnson • Email at safb@oakland.edu or call at (248) 805-1210

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