DSpace at the University of Rochester

1. DSpace at theUniversity of Rochester Julia Sollenberger Director, Health Science Libraries and Technologies, URMC & Susan Gibbons Director, Digital Library Initiatives River Campus Libraries Introduce Susan. Introduce Michele.Introduce Susan. Introduce Michele.

2. What is DSpace Institutional repository system, designed specifically for a university environment Created by MIT Libraries and Hewlett Packard Open source system DSpace federation DSpace is a repository system that enables the capture, preservation, and distribution of the intellectual output of the faculty, researchers, and staff of the University of Rochester. The works deposited in the repository are scholarly, educational or research oriented and must be in digital format. Developed jointly by MIT and Hewlett Packard. Is now freely available to research institutions worldwide as an open source system that can be customized and extended. UR is one of a group of university libraries participating in the DSpace Federation, (How many, and who, Susan?). These are the first to test DSpace in a variety of settings, and to explore interoperability among the various systems may create a far more valuable resource than is possible individually.DSpace is a repository system that enables the capture, preservation, and distribution of the intellectual output of the faculty, researchers, and staff of the University of Rochester. The works deposited in the repository are scholarly, educational or research oriented and must be in digital format. Developed jointly by MIT and Hewlett Packard. Is now freely available to research institutions worldwide as an open source system that can be customized and extended. UR is one of a group of university libraries participating in the DSpace Federation, (How many, and who, Susan?). These are the first to test DSpace in a variety of settings, and to explore interoperability among the various systems may create a far more valuable resource than is possible individually.

3. What DSpace does Captures Digital research materials in various formats, directly from creators Describes Descriptive, technical and rights metadata Distributes Via WWW, with access controls Preserves Capture of digital materials in various formats, directly from the creator. There is a straightforward, easy-to-do submission process. That process allows for the description of each item using a specified metadata schema � that describes the item and specifies technical information. These descriptions are entered into a relational database which is then used by the DSpace search engine to retrieve items. Authors can specify the level of access to their own content � to world wide, UR-only, or to specific individuals or groups. There is a persistent identifier that will be attached to a specific item in DSpace. For web searching, DSpace opens up the metadata to broader search engines that search multiple repositories and �harvest� metadata from many sources in a distributed and decentralized electronic environment. As I said, though, authors themselves decide whether or not they want their content to be searchable and retrievable outside the institution. Preserves: Three levels of preservation � supported, known, and unsupported.Capture of digital materials in various formats, directly from the creator. There is a straightforward, easy-to-do submission process. That process allows for the description of each item using a specified metadata schema � that describes the item and specifies technical information. These descriptions are entered into a relational database which is then used by the DSpace search engine to retrieve items. Authors can specify the level of access to their own content � to world wide, UR-only, or to specific individuals or groups. There is a persistent identifier that will be attached to a specific item in DSpace. For web searching, DSpace opens up the metadata to broader search engines that search multiple repositories and �harvest� metadata from many sources in a distributed and decentralized electronic environment. As I said, though, authors themselves decide whether or not they want their content to be searchable and retrievable outside the institution. Preserves: Three levels of preservation � supported, known, and unsupported.

4. Possible Content Working papers Conference papers Technical reports Preprints, articles Datasets Books Theses

5. Overarching Policies Showcase the research of UR UR authored or UR-sponsored content DSpace is intended to showcase the research of the UR, so the items in it must be authored by UR affiliates or be UR-sponsored.DSpace is intended to showcase the research of the UR, so the items in it must be authored by UR affiliates or be UR-sponsored.

6. Dataset Pilot Project Available to recipients of NIH grants over $500,000 Datasets of 100MB or smaller Determine whether DSpace is an appropriate repository for research data sets (see survey results) What would this cost on a large scale? It seemed, as we learned of the new NIH data sharing requirement, that DSpace would be an appropriate place to store and share research datasets. There are some unknowns, however, so we are wanting to begin using it for this purpose only in a pilot mode. We�d like to limit to: those who are REQUIRED to share data Those with datasets of 100mb or smaller We�d like to see how the submission process goes, track the questions that come up, and just generally determine the suitability of DSpace for this purpose � by trying it. The biggest issue is going to be the cost of storage. Current storage can accommodate up to 100mb, but we know from the survey that was sent out that many datasets will be much larger. TALK ABOUT SURVEY. If all goes well, we would want to work toward additional storage for the medical center � and a cost model for that would have to be worked out. It seemed, as we learned of the new NIH data sharing requirement, that DSpace would be an appropriate place to store and share research datasets. There are some unknowns, however, so we are wanting to begin using it for this purpose only in a pilot mode. We�d like to limit to: those who are REQUIRED to share data Those with datasets of 100mb or smaller We�d like to see how the submission process goes, track the questions that come up, and just generally determine the suitability of DSpace for this purpose � by trying it. The biggest issue is going to be the cost of storage. Current storage can accommodate up to 100mb, but we know from the survey that was sent out that many datasets will be much larger. TALK ABOUT SURVEY. If all goes well, we would want to work toward additional storage for the medical center � and a cost model for that would have to be worked out.

7. Dataset Pilot Project If interested in participating, contact Julia Sollenberger Director Health Science Libraries and Technologies Julia_Sollenberger@URMC.Rochester.edu 585-275-5194

8. DSpace Sites MIT- https://dspace.mit.edu/ Alliance for Innovation in Science & Technology- https://repository.lanl.gov/ U of R- https://dspace.lib.rochester.edu/ (test mode)