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DSpace for E-Theses at the University of Edinburgh and Robert Gordon University

DSpace for E-Theses at the University of Edinburgh and Robert Gordon University. Theses Alive! http://www.thesesalive.ac.uk/ Electronic Theses http://www2.rgu.ac.uk/library/e-theses.htm. http://www.dspace.org/. The RGU Led ‘Electronic Theses’ Project.

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DSpace for E-Theses at the University of Edinburgh and Robert Gordon University

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  1. DSpace for E-Theses at the University of Edinburgh and Robert Gordon University Theses Alive! http://www.thesesalive.ac.uk/ Electronic Theses http://www2.rgu.ac.uk/library/e-theses.htm http://www.dspace.org/

  2. The RGU Led ‘Electronic Theses’ Project University of London Library

  3. A FAIR Project Phase 1: Electronic Theses (July 2002 - July 2004) • Aim: To evaluate a wide range of existing practices of e-theses production, management and use against a set of criteria in order to produce models for use within the UK information environment. Phase 2: Developing E-Theses in a Service Environment (October 2003 - September 2004) • Aim: To develop e-theses in a service environment – taking account of the needs of an independent repository and a broader Virtual Research Environment (VRE).

  4. UK ETD Metadata • Why produce a recommended set? • Streamline workflows • Standard format to encourage national uptake • The selection process: • 3 UK eFAIR cluster teams met at RGU • Identified suitable fields/qualifiers • How it fits in with DSpace: • Easily configured for ETD usage in standard DSpace install • Standard in EUL ‘tapir’ DSpace Add-on http://www2.rgu.ac.uk/library/guidelines/metadata.html

  5. ETD Software @ RGU • Initial research of software options identified E-Prints and DSpace as preferred software • Both E-Prints and DSpace installed on Solaris 9 platform • Archive comparison: • Identical content archived on both systems • Varied media and file formats used to identify and potential differences in capability

  6. DSpace for ETDs • Installation and testing of tapir (EUL DSpace Add-on) • Further customisation of DSpace Web-UI to allow for deeper integration with existing institutional and departmental WebPages • Live archive planned for student use in October 2004 • Detailed student guidelines for the creation of ETDs covering all institutional departments to encourage use of multimedia • Workshops and promotion of the benefits and capabilities of ETDs COPELAND, S. & PENMAN, A. The development and promotion of Electronic Theses and Dissertations (ETDs) within the UK.

  7. DSpace VRE USE and Evaluation • Customisation • Communities and Collections configured for VRE use • Additional functionality added (via DSpace JSPs) • Evaluation • 6 week trial period with 10-15 researchers • Focus group sessions to discuss and identify issues • Back to the drawing board… • Additional ideas incorporated for 2nd stage of testing • Authentication – link with existing Novell system? • Sustainability issues considered

  8. RGU ETD website and further information… • Papers, Articles & Event info. • Suggested Regulations • Suggested UK Guidelines • Student & Staff F.A.Q • UK Metadata Core Set http://www2.rgu.ac.uk/library/e-theses.htm

  9. Introducing Theses Alive! • Adapt and develop an open source package for use across the UK • Produce an OAI-compliant E-Thesis repository • Develop a pilot national service with the aim of supporting E-Theses creation and management for UK universities • Produce an institutional guide to adopting and managing E-Theses. • Collect 500 E-Theses in the UK segment of the NDLTD

  10. Why DSpace at EUL? Jones, R. (2004), DSpace vs. ETD-db: Choosing software to manage electronic theses and dissertations, Ariadne, Issue 38. http://www.ariadne.ac.uk/issue38/jones/

  11. Tapir Theses Alive Plug-in for Institutional Repositories

  12. Tapir Add-On (1) • Supervised Workspace • Communication between supervisor(s)/advisor(s) and student • Hands-On supervision (edit metadata and add files) • Hands-Off supervision (observe and comment but not modify) • Supervision Administrative Tools • Add/Remove “Supervision Orders” • Modify supervision group policies • Restriction System • Request and apply a number of different sorts of restriction types, including domain restrictions and time-dependencies

  13. Tapir Add-On (2) • Thesis Metadata Capture • Using recommended UK E-Theses metadata set • Submission system to sit alongside other submission systems • Flexible Licencing system to allow multi-part licences • Metadata Export (on demand) • Custom metadata records for services who are not harvesting via OAI (e.g. British Thesis Service) • Library catalogue records (MARC21) • Interface Upgrades • Ensure that it is clear what document types the client is viewing • Make the relevant metadata elements appear in view item mode

  14. Student Supervisor Library Commit WorkSpace Reject Reject Submit Complete Archive Faculty Office Accept Viva & Corrections Workflow in DSpace The Thesis Submission Workflow

  15. Common Issues • Apache and Tomcat configuration • Deploy Tomcat as Standalone • Documentation (lack thereof) • Situation improving • Handle Server • Local Development • Modular approach planned for 2.0

  16. Thank You for Listening Andrew Penman Research Assistant Robert Gordon University Aberdeen Scotland a.penman@rgu.ac.uk Richard Jones Systems Developer Edinburgh University Library Edinburgh Scotland r.d.jones@ed.ac.uk

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