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When E-mail Loses Its Charm Team Collaboration Without Clogging Your Inbox

When E-mail Loses Its Charm Team Collaboration Without Clogging Your Inbox. Annette Marquis Gini Courter. Announcements. Discussions. Communication. Resources. How Is E-Mail Used?. Opinions. Document Exchange. Problems with E-mail. Clogs mailboxes. Poor communication tool.

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When E-mail Loses Its Charm Team Collaboration Without Clogging Your Inbox

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  1. When E-mail Loses Its CharmTeam Collaboration Without Clogging Your Inbox Annette Marquis Gini Courter

  2. Announcements Discussions Communication Resources How Is E-Mail Used? Opinions Document Exchange

  3. Problems with E-mail Clogs mailboxes Poor communication tool Documents are hard to find Creates misunderstandings Virus-prone

  4. The new alternative to email!! Microsoft Windows SharePoint Services (WSS) Team Sites

  5. In this session • Brief explanation of WSS • Tour a Windows SharePoint Services site • See how to use and customize a site • Demonstrate WSS and Office Integration • Review Top 10 Reasons Businesses Use WSS • Provide shared hosting resources • Answer your questions

  6. Windows SharePoint Services (WSS) • Full-featured collaboration Web site • Sites can be created and administered by users • Free with Windows Server 2003 (so many businesses already own it), no client licenses required

  7. WSS Team Sites What can you do on a WSS team Site? Postannouncements Share contacts Schedule events Survey members Post photos Monitor site usage Share documents Hold discussions Create hyperlinks Assign tasks Collaborate!

  8. Site Tour • Announcements • Events • Lists • Links • Libraries (Documents and Forms) • Photos • Discussions • Surveys • Presence

  9. Customizing SharePoint • Themes • Web parts • Online Gallery • Virtual Server Gallery

  10. Managing SharePoint • Users • Permissions • Subsites • Meeting Workspaces • Document Workspaces

  11. Office/WSS Integration Source: Microsoft

  12. Demo - Sharing Documents Saving and opening shared documents from the file menu Using the Shared Workspace task pane Creating a shared attachment in Outlook

  13. Demo – Synching with Outlook Importing contacts from Outlook Linking to a SharePoint address book Exporting events to your calendar Creating a Meeting Workspace

  14. Demo – Working with Lists Publishing an Excel list to SharePoint

  15. Top 10 Reasons to Use WSS • Single source of truth. Takes file sharing to a new level: document storage and retrieval with check-in/check-out and version history. • “Smart Places” for sharing info. Store event calendars, contacts, Web links, discussions, issues lists, announcements. • User administered. Users can create sites, control site membership, monitor site usage, and moderate content submissions. Source: Microsoft and TRIAD Consulting

  16. Top 10 Reasons to Use WSS • User Driven. Users set alerts to be notified of changes in specific folders or documents. • Scales Up. Support tens of thousands of sites and hundreds of thousands of users. If you want to start small, Windows SharePoint Services runs on a single computer. Source: Microsoft and TRIAD Consulting

  17. Top 10 Reasons to Use WSS • Scales Down. Runs well on deployments for small business, departmental, or pilot environments. • Customizable. Site owners and users can add Web Parts to their site, adding new features to the sites they already use. • Full Featured Out of the Box. Manage and configure Windows SharePoint Services right out of the box using a Web browser. Source: Microsoft and TRIAD Consulting

  18. Top 10 Reasons to Use WSS • Office Integration. Programs in the Microsoft Office use information in SharePoint sites natively. • Integration with SharePoint Portal Server. SPS adds site organization and navigation, content topics, targeted news, personalized sites, content search, organization-wide alerts, enterprise application integration, and more to a Windows SharePoint Services deployment. Source: Microsoft and TRIAD Consulting

  19. How Do You Get WSS? • Included with Windows Server W2K3 (2003) and can be installed by your IT department • Subscribe to a shared hosting environment such as: • Apptix (apptix.net) – free 30 day, 5 user trial • 1&1 (1and1.com) • Verio (verio.com)

  20. Questions? Workshop materials will be available on www.triadconsulting.com

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