Introduction to Microsoft Word 2007 View Tab

1. Introduction to Microsoft Word 2007 View Tab Learningcomputer.com

2. Overview • The View tab in Microsoft Word 2007 lets you view your document in different layouts and settings • The View tab has the following groups: • Document Views • Show/ Hide • Zoom • Window and • Macros • Lets take a look at these one at a time. Today we will be using a Project Management Plan from a fictitious company

3. Document Views Group • In the Document Views group, you can use the following: • Print Layout • Full Screen Reading • Web Layout • Outline and • Draft view • This group can also be accessed from the Toolbar located on the right bottom of your screen

4. Show/Hide Group • Using this group, you can turn on options like the Ruler, Gridlines, Document Map and Thumbnails  • The Ruler displays on the left and top sides of your document and uses inches as measurement  • If you are working with pictures or images in Microsoft Word 2007, the Gridlines can be a beneficial feature • Using the Document Map, you can navigate through the structure of your document • Working with thumbnails, the pages in your document will be displayed on the left side of the document for navigation

5. Zoom Group • The Zoom group in Microsoft Word gives you a finer control over the document view • Zoom command will allow to use specific value for the zoom • You can also use the Zoom Toolbar in the bottom right corner • 100% option switches the view back to 100% • One Page and Two Page options let you see the document in a different view • Finally the Page width command will expand the article to match the Window width

6. Window group – View Tab • The next group is the Window group in Microsoft Word 2007 View tab • This group essentially lets you work on the same document utilizing multiple views and windows  • With the New Window option, it will open a new window containing the same file • Split does not open up a new window.  It just splits the current document into two parts within the same window

7. Window group – Continued • Every now and then it is necessary to view the copies of same file side by side  • This can be handy when you are comparing possibly two sections that are related.  I can easily do this by viewing the project plan side by side • For Example I have a “Discussion of Critical Path” in my table of contents and then I have more information in the detailed section of my document • At the end I can use the Reset Window Position to go back to my original settings

8. Switch Windows/Macros • The last option under the Window group is the Switch Windows option • This will let you toggle between the two copies of the same document that you maybe working on at the same time. • Macros are useful in re-enabling a certain order of tasks that you may perform commonly • For example, if you add a title, heading, your name and date to almost every file that you put together, it makes sense to add these steps to a Macro and then run it every time you start a new document

9. Summary • We covered the following items regarding View Tab in Microsoft Word 2007: • Document Views group • Show/Hide • Zoom Group • Window group • Switch Windows/Macros • If you need more information on View Tab, please visit this page: • http://www.learningcomputer.com/ms_word/view_tab.html