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Role and Responsibilities

SECRETARIES. Role and Responsibilities. Presented by:- Rtn . Gool Ghadiali. Who are we?. We are the seceretaries of our club. Ask yourselves…. What is my Role or Job Profile ? Am I ready to take over this responsibility ?. SECRETARY Your Role.

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Role and Responsibilities

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  1. SECRETARIES Role and Responsibilities Presented by:- Rtn. GoolGhadiali

  2. Who are we? We are the seceretaries of our club

  3. Ask yourselves…. What is my Role or Job Profile ? Am I ready to take over this responsibility ?

  4. SECRETARY Your Role.. On 1 July, you officially take office as club secretary. Your experience and workload will depend on your club’s size and activity.

  5. To prepare for your role, Consider questions such as: What is the process for tracking attendance? What is the secretary’s role with the club? How does the secretary traditionally work with the club president?

  6. To prepare for your role, Consider questions such as: How are weekly meetings planned? What processes are in place for club maintenance, correspondence, and minutes? How can the club improve?

  7. How to begin…? At the beginning of the Rotary year, make arrangements with your outgoing secretary to receive the complete records of the club, including club files, office supplies, and any equipment (bell, gavel, club meeting badges, club banner). Club files should include the club charter, club constitution and bylaws.

  8. SECRETARY Your Responsibilities.. Maintaining Membership records. Recording attendance at meetings, and reporting monthly attendance figures to the District Governor within 15 days of the last meeting of each month. Working with other club leaders.

  9. SECRETARY Your Responsibilities.. Sending out notices of meetings of the club, board, and committees. Special Notices - Sending out special notices to club members. Notification to those members who are in danger of losing their membership because of failure to attend the weekly meetings or pay dues.

  10. SECRETARY Your Responsibilities.. Recording & maintaining minutes of club, board, & committees. Making required reports to RI and your District . Performing any other duties that usually pertain to the office secretary .

  11. Make a Difference! One person really can make a difference. Look at: Florence Nightingale Martin Luther King Gandhiji Marie Curie …all ordinary people who achieved amazing things. Why shouldn’t you be one of them?

  12. Gool Thanks You Wishing you all the Best for 2012-13

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