Making Data Public

1. Making Data Public Boston Public Schools Leadership Conference: Building Schools of Excellence July 1, 2010 9:45-11:15 AM

2. Connections to Acceleration Agenda Key Strategies • Strengthen teaching and learning • Replicate success • Deepen partnerships Academic Targets • Communicates data on Academic Targets • Holds all publicly accountable for meeting Academic Targets

3. Accelerating Improvement through Inquiry (AI2) • 14 Schools in SY09-10, K-12 • Goal: improve graduation rate • Inquiry process focused on ELA, math, and attendance • “Making data public” contest

4. Turn and talk • Turn to the person sitting next to you and discuss: • why you chose to come to this presentation • what you hope to get out of this presentation

5. What does it mean to “make data public”? • build shared ownership, accountability, and awareness of progress toward goals • reinforce positive messaging to school community and instill healthy competitive culture IMPROVE STUDENT OUTCOMES!

6. Self-assessment exercise • Using rubric, take 5 minutes to assess where your school currently is on “making data public.” • Focus on first section, public/community data walls.

7. Getting started • What goals have been established for the school and individual grade levels? • Sources: Acceleration Agenda, WSIP, school teams • Data: attendance, tardiness, grades, formative assessments, and MCAS

8. Getting started cont. II. What data do you have about these goals? • Baseline: What is your starting point? • Interim: How will you measure progress? • Target: What will define success? • How can this data be communicated? • What should people do in response to the data?

9. Ways you can make data public • Public data walls • Private/staff data walls • Direct communications with families

10. I. Public data walls • display of data intended to spur conversation about improvement toward goals • dynamic and regularly updated • messaging is informative and encourages action • often supported with contests and recognition

11. Options for PUBLIC data walls • What data? attendance, grades, assessments • What level? student, grade, homeroom, school • Where? hallways, lunchroom, classrooms • What type? low-tech and high-tech both great! The best data walls identify a problem, an intervention, an effect, and a conclusion

12. Examples of PUBLIC data walls in BPSCommunicating college readiness with GPAs New Mission HS Photo credit: David Binder

13. Examples of PUBLIC data walls in BPSCelebrating students’ successes New Mission HS Photo credit: David Binder

14. Examples of PUBLIC data walls in BPSCelebrating students’ successes New Mission HS Photo credit: David Binder

15. Examples of PUBLIC data walls in BPSCelebrating students’ successes Ellis ES

16. Examples of PUBLIC data walls in BPSUsing school’s data in classroom lessons Marshall ES Photo credit: David Binder

17. Examples of PUBLIC data walls in BPSStudents charting their own progress Marshall ES Photo credit: David Binder

18. Examples of PUBLIC data walls in BPSEncouraging competition Marshall ES Photo credit: David Binder

19. Examples of PUBLIC data walls in BPSEncouraging competition

20. Examples of PUBLIC data walls in BPSEncouraging competition New Mission HS Photo credit: David Binder

21. Examples of PUBLIC data walls in BPSConnecting national research to school results Marshall ES Photo credit: David Binder

22. Examples of PUBLIC data walls in BPSConnecting national research to school results Marshall ES Photo credit: David Binder

23. Examples of PUBLIC data walls in BPSEncouraging engagement & dialogue McKay K8

24. Examples of PUBLIC data walls in BPSClassroom data walls (or doors!) New Mission HS Photo credit: David Binder

25. Examples of PUBLIC data walls in BPSClassroom data walls Marshall ES Photo credit: David Binder

26. Examples of PUBLIC data walls in BPSClassroom data walls Marshall ES Photo credit: David Binder

27. Examples of PUBLIC data walls in BPSClassroom data walls Marshall ES Photo credit: David Binder

28. Points to keep in mind for PUBLIC data walls • Remove identifying information so students are not discouraged or embarrassed. • Use student IDs instead of names. • Names can be used for accolades (i.e. perfect attendance, honor roll). • Make sure data is clear, labeled properly, and understandable by all. • Keep it simple!

29. II. Private/staff data walls • usually used to monitor individual assessment data • key reference for inquiry and planning • securely located in ILT/principal room • dynamic and updated regularly (magnets/dry-erase)

30. Examples of STAFF data walls in BPSMeasuring progress of each student Marshall ES Photo credit: David Binder

31. Examples of STAFF data walls in BPSMeasuring progress of each student • Examples Marshall ES Photo credit: David Binder

32. Examples of STAFF data walls in BPSMeasuring progress of each student Gardner ES

33. Examples of STAFF data walls in BPSMeasuring achievement of each student Gardner ES

34. Examples of STAFF data walls in BPSEncourage engagement & dialogue Marshall ES Photo credit: David Binder

35. Examples of STAFF data walls in BPSCelebrate successes Marshall ES Photo credit: David Binder

36. III. Direct communication with families • Messaging should be child and/or parent friendly. • individualized letters to parents using mail merge • individualized performance contracts and progress reports • online portals (Snap Grade, Edline, Power School, etc.) • newsletters and assemblies highlighting data • student data books

37. Examples of communications with parents in BPS

38. Examples of communications with parents in BPS

39. Examples of communications with parents in BPS

40. Implementation • Establish and build capacity of data team. • Develop a year-long plan for what data will be shared, when, and with whom. • Use external partners to support this work. • Visit other schools to get ideas. • Start small and keep it simple. • Build in feedback mechanisms and monitor success!

41. Lessons from the winners of the “making data public” contest 1st place: Marshall Elementary School 2nd place: New Mission High School

42. Seeing results at the Marshall: increasing attendance Data source: BPS central data systems

43. Seeing results at New Mission: increasing GPAs Freshman GPAs Sophomore GPAs

44. Discussion & share out • What are some ways your school is already making data public? • If you’re just getting started, what can your school do to create: • public data walls? • private/staff data walls? • direct communication with families? • If you were to choose one item from above, what is the highest leverage action your school could take right now?

45. Reflection & feedback • Please take a few minutes to … • reflect on how you’ll apply what you learned today to your school next year, and • complete and hand back your session feedback form. THANK YOU!

46. Contact us with questions… • Jennifer Amigone (BPE): jamigone@bpe.org • Katya Bezborodko (BPE): ebezborodko@bpe.org • Katy Green (BPS): cgreen4@boston.k12.ma.us • Teresa Harvey-Jackson (Marshall, principal): tharveyj@boston.k12.ma.us • Shannon Connolly (Marshall, Grade 2): sconnolly2@boston.k12.ma.us • Tracey Lavin (Marshall, Grade 4): tlavin@boston.k12.ma.us • Naia Wilson (New Mission, headmaster): nwilson@boston.k12.ma.us