San Francisco Bay Area Council Officer Training Workshop January 25, 2014

1. San Francisco Bay Area CouncilOfficer Training WorkshopJanuary 25, 2014

2. 2014 Tri-Section Officer Training Workshop Finding Your Way in IEEEor… What is the SFBA Council?orWhat did I get myself into? Bill DeHopeOEB Past Chair January 25, 2014 Michael’s RestaurantShoreline Drive and AmphitheaterMountain View, CA

3. Does IEEE look a little mysterious? Maybe even a little foreign? Not powerful enough to take you where you want to go?

4. What is the IEEE? • The World’s largest (>400,000) technical professional society • >800 active standards; >100 periodicals; >300 conferences/year; “responsible for 30% of the world’s knowledge” • Our charter: • “Scientific advancement and diffusion of knowledge”“Advancement of the profession” (our careers)“Use skills to enhance the quality of life for all people” • Our strengths: • Peer-reviewed Transactions, practical publications, newsletters • International conferences & workshops, published proceedings • 40 active technical Societies & 6 Technical Councils • 1500 chapters in 307 sections; grassroots member involvement • Professional advancement, support; networking; career benefits Local You are part of something big. Welcome!

5. What are the IEEE’s “entities”? (Finding yourself in the alphabet soup) • Societies • Communications, Computer, NPSS, etc • Active at the national level (journals, conferences) • Active at the local level (chapters) • Geographic entities • Regions, Areas, Sections, Councils, Chapters • (Student) Branches • Berkeley, Stanford, etc • Can have technical chapters • National entities • PACE, IEEE-USA, TISP, etc. • Affinity Groups • GOLD, WiE, Consultants Network, Life Members

6. Who is the IEEE? • See why chapters are the of IEEE? • But how can they be in 3 places at once? TAB MGA (RAB)

7. The to understanding IEEE organization: $ $ Viewed “Technically” The Technical Activities Board Viewed Geographically The Regional Activities Board(Now Member & Geographic Activities Board) But what is a Council?

8. What is an IEEE Council? • “An optional collaboration of contiguous sections” • The San Francisco Bay Area Councilconsists of: • Santa Clara Valley Section • Oakland/East Bay Section • San Francisco Section $ Council Viewed Administratively Council Viewed Geographically

9. What does your Council do? • Provide a vehicle for services aided by section interaction • When “more is merrier” • When the “extra mile” is worth it • Like this Officer Training Event • Like tri-section summer banquets or BBQ • Coordinate communications • The Online Grid • Enhance Region ties • Tri-section Events • Officer Training; sharing of Best Practices • Sponsor Sections Congress, GHTC13 ! • PACE activities, consultants network • affinity groups: WiE, GOLD ! • Provide shared resources • in the past, an office & secretary • Now, ideas and volunteers

10. A little about SFBAC & money… RAB/MGA$5/member70,20,10k$ GridAdRevenue • Rules • Council’s cash-on-hand < 1 * Yearly Budget (directed by MOU) • Chapter’s cash-on-hand < p * Yearly Budget (my rule of thumb) • Audits if any entity’s cash-on-hand > 100 k$ (IEEE’s rule) Sections Council SF OEB Chapters LocalConf.Support TAB ShortCourses SCV

11. Thanks to the 2013 SFBAC ExCom… • Santa Clara: 2013 Chair • 2013 SCV Chair: Ed Aoki • 2013 SCV Rep: Ed Aoki • Oakland/East Bay: 2013 Secretary • 2013 OEB Chair: Kate Jenkins • 2013 OEB Rep: Bill DeHope • San Francisco: 2013 Treasurer • 2013 SF Chair: Shirin Tabatabai • 2013 SF Co-Reps: Mike Butler Shirin Tabatabai SFTreas. OEBSec’y SCVChair The right-hand rule of SFBAC positions

12. Meet your 2014 SFBAC ExCom… • Oakland/East Bay: 2014 Chair • 2014 OEB Chair: Brent McHale • 2014 OEB Rep: Kate Jenkins • Santa Clara: 2014 Treasurer • 2014 SCV Chair: Ed Aoki • 2014 SCV Rep: Ed Aoki • San Francisco: 2014 Secretary • 2014 SF Chair: Jonathan Burrows • 2014 SF Rep: Jonathan Burrows SFSec’y OEBChair SCVTreas. The right-hand rule of SFBAC positions

13. Summary • IEEE is a unique, highly-beneficial organization to the world and to you. • Active local chapters (you!) are the of IEEE. • Get involved in your Section; you can help each other. • Know about your Council: • The Council is the geographic entity above Sections, but below Areas and Regions. • The Council is below Sections in terms of control and finances. • Your Council exists to help, never lord over, the Sections. • Your Council coordinates tri-section activities, like this!

14. IEEE: Powerful & nothing foreign about it Get your motor running…have a great 2014!

15. Questions/Notes:

17. Thanks to the 2012 SFBAC ExCom… • San Francisco: 2012 Chair • 2012 SF Chair: ShirinTabatabai • 2012 SF Rep: Dan Sparks/Shirin • Santa Clara: 2012 Secretary • 2012 SCV Chair: Brian Berg • 2012 SCV Rep: Ed Aoki • Oakland/East Bay: 2012 Treasurer • 2012 OEB Chair: Bill DeHope • 2012 OEB Rep: Brent McHale SFChair OEBTreas. SCVSec’y The right-hand rule of SFBAC positions

18. What could a Council do? • Provide a vehicle for services aided by section interaction • In the past, sponsor local conferences, shows • Coordinate communications • The Grid magazine • Host Tri-section Events • In the past, volunteer recognition • Yearly kickoffs • Provide shared resources • in the past, an office & secretary • Get too big for its breeches • Redirect section $ to Council

19. SFBAC’s checkered past… • SFBAC was initially founded in the 1950’s • Along with LAC, we sponsored a trade show called Wescon • Throughout the 1960’s & 70’s, Wescon was phenomenally successful and made lots of M$ • The love of money became a root of much evil: • Council rented its own office space and hired a full-time secretary • Section rebates were directly-deposited to Council’s account • Sections became subservient to Council • In the 1990’s, the Internet boomed & trade shows busted. Judgment Day cometh to Wescon, and to SFBAC. • In 2005, Council was re-formed, clearly under its sections. It’s MoU now limits its funds to a year’s budget. Excesses flow to the Sections.

20. What should a Council do? • Provide a vehicle for services aided by section interaction • When “more is merrier” • When the “extra mile” is worth it • Like this Officer Training Event • Like tri-section summer banquets or BBQ • Coordinate communications • The Online Grid • Enhance Region ties • Tri-section Events • Officer Training; sharing of Best Practices • Sponsor Sections Congress, GHTC13 ! • PACE activities, consultants network • affinity groups: WiE, GOLD ! • Provide shared resources • in the past, an office & secretary • Now, ideas and volunteers