GreyWorks 2010 Transparency Governs the Grey Landscape

1. GreyWorks 2010Transparency Governs the Grey Landscape Summer Workshop on Grey Literature Library of Congress August 9, 2010 Dr. Dominic Farace, Instructor

2. GreyWorks 2010Transparency Governs the Grey Landscape MODULES: • Introduction to Grey Literature • Supply-side Grey Literature • Demand-side Grey Literature • Future Trends in Grey Literature

3. GreyWorks 2010Transparency Governs the Grey Landscape MODULE ONE:Introduction to Grey Literature

4. Uncontrolled Terms for Grey Literature • Ephemera • Fringe Literature • Fugitive Literature • Non-conventional literature • Non-published literature • Report Literature • Research Outputs • Secondary Literature • Small circulation literature • Unconventional Literature • Unpublished Literature • Etcetera Loose the “So-called” Farace - General

5. Definition Grey Literature "Information produced and distributed on all levels of government, academics, business and industry in electronic and print formats not controlled by commercial publishing i.e. where publishing is not the primary activity of the producing body.” (Luxembourg, 1997 and Expanded in New York, 2004) Farace – General

6. Celebrating GL Conferences 1993-2003 Farace et al., GL5

7. Producers,CorporateAuthors Examples: .gov Parliament, federal agencies, local government, etc. .edu Colleges, universities, research centers, laboratories, etc. .com For profit organizations, Ltd., Inc., etc. .org Associations, Foundations, NGO’s, etc. Farace – General

8. Document Types Examples: .com annual reports, risk analyses, feasibility studies, etc. .edu working papers, dissertations, research reports, theses, etc. .gov country profiles, memoranda, intelligence reports, etc. Among 100’s of other types of grey literature documents (see, GreySource) Farace – General

9. Collections Examples: • Reports, Conferences and Theses, British Library Document Supply Centrehttp://www.bl.uk/reshelp/atyourdesk/docsupply/collection/rct/ • East European Technical Literature, Department of East European Languages http://www.tib.uni-hannover.de/en/special_collections/east_european/ • The Haliburton County Collection, Haliburton County Community Co-operativehttp://www.haliburtoncooperative.on.ca/literature/index.html • Fuelwood Collection, Forest Policy and Environment Grouphttp://www.eldis.org/go/display/?id=28311&type=Document Farace – General

10. Databases Examples: • Italian Grey Literature Database, National Research Council, CNRhttp://www.bice.rm.cnr.it/letteratura_grigia_inglese.htm • National Archeological Database, National Park Service, U.S. Dept. of Interior http://www.cast.uark.edu/other/nps/nadb/nadb.mul.html • BELIT Bioethics Literature Database, Washington University Librarieshttp://library.wustl.edu/databases/about/belit.html • OWL, Ornithological Worldwide Literature, Cornell Lab of Ornithologyhttp://www.birdlit.org/OWL/ Farace – General

11. Repositories Examples: • CEDA Repository, Earth observation and atmospheric scienceshttp://cedadocs.badc.rl.ac.uk/ • CoRR, Computing Research Repository, Association for Computing Machinery http://arxiv.org/corr/home • Chester, University of Chester Digital Repositoryhttp://chesterrep.openrepository.com/cdr/ • OpenSIGLE Repository, System for Information on Grey Literature in Europe http://opensigle.inist.fr/handle/10068/697753 Farace – General

12. (20) The Luxembourg Convention on Grey Literature still holds “Information produced on all levels of government, academics, business and industry in electronic and print formats not controlled by commercial publishing.”(Luxembourg, 1997) Boekhorst et al., GL6 – Definition

13. Distribution of respondents to the question: Is the GL definition from Luxemburg (1997) still valuable? Di Cesare et al., GL8 - Definition

14. (12) Grey literature is best described by the type of document it embodies The Document Level Boekhorst et al., GL6 – Document types

15. Start Elaboration of Project proposal Projects forms Project proposals Activity plan Proposal approved Call for proposal Project assignment Evaluation and selection of applications DOCUMENTS Administrative documentation ACTIVITIES Project execution Project end Project start Project description Research Report Research results Luzi et al., CNR GL5 – Document types Fig. 1. Main steps of the project lifecycle

16. PsyDok: document types Most PsyDok documents belong to the genre Grey Literature. Document types: diploma and master theses, dissertations, professorial dissertations, preprints, teaching material, psychological scales, reports, proceedings etc. Monographs, bookchapters, journals and articles from journals may be published as well. Each document obtains a persistant identifier in form of an Uniform Resource Name (URN) which guarantees citeability. Herb, GL7 – Document Types

17. Small local journals • Level of ‘greyness’ • Journals are generally not rated among grey literature; however, • Local journals are a specific type of GL because of: • Non-commercial, • Type of publishers, • Limited range of influence Nahotko, GL9 – Document Types

18. Archived items Books Documents at CERN CDS at CERN Articles, preprints, thesis 500 000 50 000 50 000 20 000 15 000 14 000 Talks (slides, videos) 2 500 Conferences • 650 000 records (Grey Literature > 80%) • - 220 000 full texts • - 350 different collections • 1000 new preprints per week: • 70 % from ArXiv • 5 % from CERN • 25 % from 80 other sources Multimedia items (photos, clips, press cuttings…) Journals Vesely et al., (CERN) GL5 – Documents and Collections

19. (15) Once Grey literature is bibliographically controlled, it ceases to be grey Document Level Boekhorst et al., GL6

20. Difficulties still have to be overcome on political, social, and economic levels • Lack of coordination among different institutions • Lack of knowledge of existing systems • Lack of training among librarians • Lack of being used to adopt such technology by scientists working in some fields of knowledge rather than others • Lack of funds for involved activities • We need more consensus, interest and collaboration by academic, industrial and commercial organizations Biagioni et al., GL7

21. Grey Literature Success Story Agrar-technology by a small company in East Germany Key to new technology: a Dissertation in German! Who loaded it up the net? The University Library! Lux, GL9 - General