Welcome to Student News 1:00 – 2:00 (call in 12:30) Please MUTE your microphones!

1. Welcome to Student News1:00 – 2:00 (call in 12:30)Please MUTE your microphones! • Make sure your K20 contact registers your district for the next month’s VTC. • We will not be taking roll call, so please email a list of VTC attendees at your site to: stucoord@esd101.net

2. IntroductionStudent News VTC • Welcome to the November 2011 Student VTC. • NOTE: The Student News VTC is no longer being recorded. If this is a concern for your district please contact Tim Colliver. The PowerPoint will be posted to www.esd101.net as usual. • If you have comments or suggestions for VTC topics, please email them to: • stucoord@esd101.net

3. Additional Contact Phone Number Just a reminder that we now have an 800 number for users outside our local calling area 800-531-4277 Continue to use (509) 456-2718 within our local area

4. NERDC Director’s Discussion

5. March 11 – 13 Bellevue, WA • Registration is Open • 2012 Registration Fees remain the same as 2011 • Shooting Star Award • Nominations due by January 15, 2012 • Fill the bus to Bellevue? • November 15 deadline has been extended • Email tcolliver@esd101.net if interested ASAP www.waswug2012.org

6. Student Pac-to-Web Transition Reminder Phase I Modules • Student Services (Special Education) • Data Mining • Discipline • Health • Text Books • Busing • Obligations • Guidance • Activities • Sub Assignment The transition to Web Access for Phase I will be complete on November 27, 2011.

7. Student Pac-to-Web Transition Reminders Phase II Modules • Student Profile • Family • Staff • Attendance • Grading • Current Year Scheduling • Lockers • Curriculum and Assessments • Year End Process The transition to Web Access for Phase II will be complete on January 29, 2012.

8. Master Schedule Building Workshop • On February 28 & 29, 2012, NEWESD 101 will host the Pearson's Master Schedule Building Workshop (MSBW). This workshop has helped school schedulers build superior master schedules, regardless of the student information system being used. • The hands‐on, comprehensive training is designed to teach manual construction methods to all experience levels and positions. This is an exceptionalprofessional development opportunity for anyone responsible for building your school's Master Schedule. This two‐day interactive workshop will provide the basics needed to build a schedule and ensure: • Student course selections are satisfied • Multiple section on courses are balanced • Teacher requests are satisfied Register online: www.pearsonschoolsystems.com/msbw/register/

9. Pictures in Skyward • Picture Files are currently being kept indefinitely. • This is beginning to cause disk space issues • Feed Back Needed! • Based on the picture file date, how long do we keep pictures? • Our Recommendation: 2 years • Please email Tim Colliver (tcolliver@esd101.net) with thoughts on this recommendation by Tuesday, November 29.

10. Skyward Module Baseline Survey • Thank you! • Districts identified contacts on that survey. • Student • Special Programs (Special Education, etc.) • Security • Others (Finance, Human Resources, etc.) • The Primary and Secondary contacts will be used for all communication beginning January 1, 2012. • Our expectation: These contacts will distribute information received from the NERDC to the appropriate personnel within the school district.

11. Contact Information Tim Colliver, Director NorthEast Regional Data Center Direct: (509) 789-3584 Cell/Afterhours Critical Support: (509) 999-7183 Email: tcolliver@esd101.net Department: (509) 456-2718 or 800-531-4277

12. News What's Happening

13. NewsUpcoming Workshops Nov/Dec 2011 Discipline – Discipline in Web Access Test Score Import – Importing HSPE, MSP and EOC in Web Access An email announcement has been sent to District Contacts with the date, time and location for your district’s workshops Nov 28, 2011 9:00 – 12:00 and 1:00 to 4:00 (2 ½ day sessions) Special Ed – Special Ed in Web Access at NEWESD 101 (these sessions are also being offered via Adobe Connect)

14. NewsUpcoming Releases • 2011-2012 School Year Release Schedule • All systems will be down from 3:00 AM – 9:00 PM on these designated Saturdays: • March 3, 2012 • July 14, 2012 • Please inform all users accordingly – including families and teachers

15. Obligations

16. Obligations in Web Access WS/AD/OB/PS/CO/OB WS/AD/OB/PS/CO/WA

17. Obligations in Web Access WS/AD/OB/PS/CO/UT

18. Obligations in Web Access WS/ST/PR/Entity/Obligations

19. Obligations in Web Access WS/AD/OB/RE/SO ---- Student Obligations

20. Obligations in Web Access WS/ST/DM

21. Sub Assignments

22. Substitute Assignment in Web Access - Overview • The Substitute Assignment module is used to allow substitute teachers access to input attendance and/or grades via Educator Access without using the actual teacher’s login information. • Substitute assignments can be created for one day or for a range of days. • When substitute teachers are needed, they must be entered into the Skyward Staff table and then given security rights. • It is recommended that substitutes who will work in multiple entities be entered into the 000 Entity as a Staff Member. This avoids having to add the substitute into every entity in which they work. • In order for a substitute to use Educator Access they must be a Security User in the Skyward system. The substitute must be attached to a security group for every entity in which they substitute. 

23. Substitute Assignment in Web Access - Overview Adding the Substitute Teacher to the Staff Table WS/SF/SF -- Click Add

24. Substitute Assignment in Web Access - Overview Sub Assignment WS/SF/SA -- Click Assign Sub by Teacher Choose one or the other

25. Substitute Assignment in Web Access - Overview One Day Sub Assignment

26. Substitute Assignment in Web Access - Overview WS/SF/RE/SA – Substitute Assignment Report Substitute Assignment Report

27. Substitute Assignment in Web Access - Overview Substitute Assignment Report

28. Busing in Web Access

29. Busing in Web Access Overview • The Busing module allows you to manage all aspects of students’ transportation. This includes transportation to and from school during a regular day and transportation for activities such as sporting events and field trips. • Students’ transportation information can be maintained from both the Busing module and the Student Profile. You can create Routes and Stops, and assign students to them so that you know when and where students get on and off the bus. • The Busing module contains several utilities to assist you in managing large numbers of student Transportation Records. For example, you can use the Mass Change Student Route Number utility to move a range of students from one Route to another. This is useful if your district reorganizes their Routes from one year to the next.

30. Busing in Web Access Overview • You can list a student’s Bus Numbers in their Student Profile, and then display this information in Family Access. The Bus Numbers can be manually entered, or you can set a configuration option to update the Bus Numbers automatically. • The Busing module also provides several reports that can help you track students’ transportation information. The Bus Route Report, for example, can be configured to show a complete listing of all Routes, Stops, and the students at each Stop. This is helpful when you need to create a hard copy of your district’s busing information to keep on file.

31. Busing in Web Access Family Access Display

32. Student Access Passwords

33. Student Access Passwords

34. Student Access Passwords

35. Student Access Passwords

36. CEDARS Program Data

37. CEDARS – Program Data Immigrant Students • CEDARS Data Elements for Immigrant Reporting • B31 - Is Student Identified as Immigrant • B32 - Initial USA School Enrollment • B33 - Number of Months US Attendance • B34 - Number of Months Non US Formal Education • If student has a NCLB-2\Immigrant Status record where the Start Date is less-than-or-equal to Today’s date and the End Date is blank or greater-than-or-equal the First Day of School the student will be reported as Immigrant • All 4 data elements are coded on NCLB-2

38. CEDARS – Program Data Immigrant Students

39. CEDARS – Program Data Programs That Require a New Record Each School Year • Homeless • Non-Res In (Choice) • Title Prg • LrnAstPrg (LAP) • Oth WA Prg • 21st Century Community Learning Program • Gifted • Migrant • Unaccompanied Youth • Section 504

40. CEDARS – Program Data Programs That Do Not Require a New Record Each School Year • Imm Status (Immigrant) • Ltd EngPrf (Bilingual) • Oth WA Prg • Early Education • College Bound Scholarship

41. CEDARS – Program Data Section 504

42. DF102 Tips & Tidbits

43. Skyward Tips and Tricks Grading Period Input Dates WS/OF/GR/PS/CF/GS

44. Skyward Tips and Tricks Student Grading Tab WS/ST/PR/Grades

45. Skyward Tips and Tricks Entity Entry Date WS/ST/PR

46. Skyward Tips and Tricks Data Mining Change For Gen #1 AND Gen # 2 fields WS/ST/DM -- Fields

47. Skyward Tips and Tricks Guardian 2 Can Be Printed On Mailing Labels in Data Mining WS/ST/DM

48. Skyward Tips and Tricks Guardian 2 Can Be Printed On Mailing Labels in Data Mining

49. Skyward Tips and Tricks Check Out Form – Quick Print on the Entry/With tab WS/ST/PR/Entry/With Quick Pick

50. Skyward Tips and Tricks Check Out Form – Quick Print on the Entry/With tab