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Word Processing Basics

Word Processing Basics. Review for the Competency Exam!. Keyboarding Technique. Eyes on Copy or Screen! Do not look at _________! Fingers curved and resting on _______ ______ ! Correct fingers used for keystrokes! Key with smooth rhythm and quiet hands!

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Word Processing Basics

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  1. Word Processing Basics Review for the Competency Exam!

  2. Keyboarding Technique • Eyes on Copy or Screen! Do not look at _________! • Fingers curved and resting on _______ ______! • Correct fingers used for keystrokes! • Key with smooth rhythm and quiet hands! • Forearms should be parallel to the slant of the keyboard; wrists should be low but not resting on any surface. • Sit up straight! Good posture!

  3. Major Window Components Title Bar Ribbon Taskbar Scroll Bar Status Bar Quick Access Toolbar Ruler Toggle Button

  4. Default Settings Default means….. Preset! Existing! Automatic! • Margins………………. • Line Spacing…...….. • Alignment…………… • Tabs…………………….. • Font and Size………. • 1” on all sides • 1.15 with a space after paragraph • Left • .5” from the left (1/2 inch) • Calibri – 11 pt.

  5. Ways to Select Text • With a Mouse – click and drag – OR….. • To select a word………. • To select a paragraph….. • With the Keyboard….. • To select one LETTER at a time….. • To select a WORD……. • To select one Line of text….. • To select the entire document… • Double Click • Triple Click • Shift + Right Arrow • Ctrl + Shift + Right Arrow • Home, Shift + End – OR – Shift + Up arrow/Down Arrow • Ctrl + A

  6. Moving around the Document! • Ctrl + Home moves the curser to the ____________ of the document! • Ctrl + End moves the curser to the ___________ of the document!

  7. Can you……. • Create a new document? • Save a document? • Open/Close an existing document? • Print Preview a document?

  8. Proofreader Marks! Do you know what these symbols mean? …. STET

  9. Where do you find….. Spelling and Grammar Check? Does the spell check catch ALL of your errors? The Thesaurus finds what? What 2 ways can you access the thesaurus?

  10. Backspace – Delete • Which one “erases” to the LEFT? • Which one “erases” to the RIGHT? Overtype - Insert • When the insert key is “enabled” (through the office button, advanced word options) you are able to TYPE OVER existing text. The Insert key will work as a Toggle Button to control this .

  11. Cut, Copy & Paste! • What is the keyboard shortcut for Cut? • What is the keyboard shortcut for Copy? • What is the keyboard shortcut for Paste? • When something is cut or copied….it goes onto the ______________ for future use. • Ctrl + X • Ctrl + C • Ctrl + V

  12. Types of Alignment This is _________ Aligned. This is _________ Aligned. This is _____________ Aligned. 6 Ribbon Questions! What tab/group is used to change alignment? What tab/group is used to change line spacing? What tab/group is used to change margins? What tab/group is used to add a header/footer? What tab/group is used to add a graphic or picture? What tab/group is used to add a border to the page?

  13. How do you insert page numbers? • Can you decidewhere they are located on the page? • What does it mean to suppress the page number on the first page? • When would you want to do that? Page Numbers! 1 2 3

  14. Steps to Centering VERTICALLY on the Page! • ______________Tab • ______________ Dialog Box • _____________ Tab • Vertical Alignment

  15. Header on the top! Footer at the Bottom!

  16. On the HOME tab, FONT group…… • BOLD (or ctrl b) • Italics (or ctrl I) • Underline (or ctrl u) • You can also change the font STYLE/TYPE • You can also change the font SIZE – 12 pt. font is considered standard. This is so HARD!!

  17. TABS • Left Tab – • Right Tab – • Center Tab – • Decimal Tab -

  18. Heather…………Glover Diet Coke $0.32 • Karen………..…….Kelly Car $18,992.99 Examples of TABS! Do you know what a dot leader is? They are commonly used in a Table of Contents!

  19. INDENT! • Left Indent (default is ________!) • Double Indent AKA Left & Right Indent • Hanging Indent – commonly used in references/citing sources:

  20. Here’s a new one.......................... Widow: Orphan: • What does this mean? • What does this mean?

  21. Where do you find Bullets and Numbering? (____ Tab, ______ Group) • Do you know about the Promote/Demote buttons? Have you used them? • When do you use numbers VS. bullets? Bullets & Numbering

  22. Remember These? What is this called? Horizontal = ____________ Vertical = _______________ The intersection of a Row and a Column = ___________

  23. These are used for ________________________________! • What is the top margin? __________ • What are the four headings on a memo? • ___________________ • ___________________ • ___________________ • ___________________ • The headings of a memo should be ________ spaced. • The body of a memo is __________ spaced. • The _____________ ______________ show who actually keyed in the information…..not who the memo is from! Memos! (short for memorandum!)

  24. Parts of a Letter…… • Return Address /Letterhead • Date • Inside Address • Salutation • Subject Line • Body • Complimentary Closing • Signature Block • Reference Initials • Enclosure notation • Copy notation • Who’s it from? • Mark the Date. • Who you sending to? • Salutation • Subject Line • Body (you’re not through!) • Close it Complimentary • Signature Block to sign • Who typed it? • What’s in it? • Who else gets it this time?

  25. Letters Block Modified Block • All parts of the letter are lined up along the left margin. • Date, Complimentary Closing and Signature Block are moved over! Personal Letters Business Letters • Should start about 2” down to leave room for the ____________________ • Does not need a return address because it is included in the letterhead. • Should be centered on the page. • Not printed on letterhead so it needs a ___________ ____________.

  26. Punctuation in Letters: • OPEN • No punctuation after the ____________. • No punctuation after the ____________. • MIXED • ________ after the salutation • ________ after the complimentary closing.

  27. Reports are used to convey information. • It is common to NOT number the _______________of a report. • It is common to make a references page using ________ indents • It is common to list where information was found using in text citations. (endnotes, parenthetical notations) • It is acceptable for the first page of a report to have a ________ top margin. Reports! MLA is a common report format. APA is another common report format.

  28. Do you think you are ready for this test? I think you are!! You are going to do great! Remember: • You CAN open Microsoft Word and experiment. • You CAN have a piece of scratch paper. • You WILL have two full days (1 hr. 30 min.) to complete this exam. • You want to get an 80% or higher in order to be considered to have “substantial knowledge of Word Processing”. • If you get 85% or higher, your name will be put in for the prize drawings. A+

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