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EXCEL WORKSPACES and HYPERLINKS

EXCEL WORKSPACES and HYPERLINKS. June 21, 2012. Creating an Excel Workspace. A WorkSpace (. xlw ) is an Excel file that saves information about all of the currently open workbooks, such as: screen locations , window sizes, zoom magnifications, and other settings.

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EXCEL WORKSPACES and HYPERLINKS

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  1. EXCELWORKSPACESand HYPERLINKS June 21, 2012

  2. Creating an Excel Workspace • A WorkSpace (.xlw) is an Excel file that saves information about all of the currently open workbooks, such as: • screen locations, window sizes, zoom magnifications, and other settings. • Helpful when consistently working with the same group of Excel workbooks and want to save time opening each workbook and arranging them on the screen.

  3. Creating an Excel WorkSpace • Open all the files you want to define (associate) and arrange them as you want them to be grouped for the Workspace. • Go to the [View] tab – Windows group • Click the Save Workspace button This DOES NOT save changes to the individual files. You must save each workbook individually to keep any changes. This creates a “File” that defines what to open and how to view it.

  4. The file Extension for a WORKSPACE file is . XLW It will create a new FILE icon for the WORKSPACE

  5. File Dialog Box

  6. DEFINING HYPERLINKS

  7. Creating a Hyperlink • A hyperlink is a link in a file to information: • Within a file • To another file • To a website • Any OBJECT can be used as a “button” for the Hyperlink • Select the text, graphic, or cell you want to use as the hyperlink button • Go to the [Insert] tab – Links group • Click the Hyperlinkbutton

  8. Creating a Hyperlink

  9. Creating a Hyperlink • To link to an existing file or Web Page • Click Existing File or Web Page in the Link to list • Select the file or Web page from the Look in box • To link to a location in the current workbook: • Click Place in This Document in the Link to list • Select the location (cell or range) in the current workbook • To link to a New Document • Click Create New Document in the Link to list • Specify the filename and path of the new document • To link to an e-mail address • Click E-mail Address in the Link to list • Enter the e-mail address of the recipient and a subject line for the e-mail message

  10. Exercise: #1 This example will group the: New Mexico Utah and TravelTotal_2010 workbooks together as a WORKSPACE You will also INSERT a hyperlink to a WORD Document

  11. Exercise: #2 Use Icons to make Hyperlinks To open various files.

  12. End of SectionWORKSPACESand HYPERLINKS

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