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Basic Science Call for Proposals, Process & Sim 6

Basic Science Call for Proposals, Process & Sim 6. SSSC, September 29, 2009 Ames. B-G Andersson SOFIA Science Operations Manager. Outline. Basic Science Call for Proposals Timeline & Preparations Tools Operations Simulation #6 (end-to-end simulation) Summary. Basic Science Schedule.

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Basic Science Call for Proposals, Process & Sim 6

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  1. Basic Science Call for Proposals,Process & Sim 6 SSSC, September 29, 2009 Ames B-G Andersson SOFIA Science Operations Manager

  2. Outline • Basic Science Call for Proposals • Timeline & Preparations • Tools • Operations Simulation #6 (end-to-end simulation) • Summary

  3. Basic Science Schedule Interim, subject to ongoing negotiations between the SOFIA Program Office and NASA HQ • 15 Dec., ‘08 Draft Call for Proposals Released • 27 Feb., ‘09 Comments on draft CfP due • 27 March, ‘09 Comments on draft CfP received • Fall ’09 Data Rights Agreement signed Winter ‘09/’10 Final Call for Proposal released Release tied to successful first open door flight Winter ‘10 Proposal Deadline (Call +60 days) Spring ’10 Selections announced Winter ‘10/’11 Basic Science flights begin

  4. Remaining Preparations • Final Basic Science Data Rights Agreement actively negotiated in September • Final CfP defined based on Data Rights Agreement • Negotiations led by SMO Director • Comments on Draft Call for Proposals: • Many informal, three formal (Paul Harvey, John Black, Martin Burgdorf) • Many very good comments and suggestions - both editorial and substance • Some good but probably not within purview of proposal process • (e.g. lifting restrictions on flight plans) • Specific issue for Data Rights Agreement: Clearer definition of Reserved Targets asked for (“One reserved target for each FOV”)

  5. Basic Science Proposing Basics • Two-phase proposal with science justification in Phase 1 • Phase 2 for Basic Science will be led by SOFIA staff and will require significant involvement from the Instrument teams • Proposals shall be generated/submitted using the SOFIA Proposal Tool (SPT) • Similar to, and based on, the STScI APT • Exposure time calculator available for FORCAST (SITE) • Exposure time tutorial available for GREAT • Transmission calculator (ATRAN) • Visibility tool available on-line • No flight plans required/expected • Lists of Reserved Targets for FORCAST and GREAT will be published with final CfP

  6. Recent Progress • Operations Simulation #6 (“Sim6”) “A training exercise employing personnel in their ops roles, using ops processes, tools, and products in a realistic environment.” • End-to-End simulation of SOFIA proposal-to-archive process • Aimed at identifying issues, needed updates and clarifications • Not aimed at proving an existing flawless system • First large integrated operational exercise; many improvement issues identified Primary Goals included: • Validate operational systems, processes, interfaces, products, procedures, and team performance. Secondary Goals included: • Help drive overall development efforts. • Integrate and supplement role- and functional-specific ops training. • Identify existing weaknesses and areas for follow-up action.

  7. Sim 6 Organization • Organized and led by: Brett Stroozas, Gordon Tischler and Steven Culp (+ Andersson, McKown, Stephens & Shuping) • Conducted at Ames: Aug 17 - Sept 10. • Involved all the Operations Groups: • Science Operations - • Mission Operations - Exercised as integrated team • Aircraft Operations - USRA, DSI, NASA Ames & NASA DFRC • TA engineering - • + “Peer Review Panel” - outside SOFIA project (Mark Morris) • Based on paper-walk-throughs of processes and procedures: • Functional flow block diagrams • Interface meetings/agreements between groups • Produced/checked processes and documentation: • Procedures • Checklists • Operational Interface Agreements (between groups) • Tools implemented (e.g. issue tracking s/w for both SciOps and MisOps)

  8. Sim Program Plan 9 Planned Chronological Ops Validation Sim Exercises Per Sim Program Plan as briefed previously and worked through Ops IPT (core members are on sim planning team) Phase 1: paper sim process walkthroughsCompleted Sim1: In-Flight Activities @DAOF  16 Sep 2008 @DAOF Sim2: Flight Series Observatory Preparation 22 Oct 2008 @DAOF Sim3: Pre- and Post-Flight Activities 27 Jan 2009 @DAOF Sim4: Science Operations 12 Mar 2009 @ARC Sim5: Flight Series Product Preparation 19 May 2009 @ARC  Helped to verify/validate ops process, assumptions, etc.  Identified numerous issues/actions for follow-up work Phase 2: partially-integrated major sim and follow-upIn Progress Sim6: End-to-End Science/Mission Operations Aug-Sep 2009 @ARC Completed Sim7: Post-Sim6 and Pre-Phase3 IOWG Mid Nov @DAOF Phase 3: fully-integrated major simsIn Planning Sim8: Fully Integrated Ops #1  TBD @DAOF/ARC (tied to FCAST LO#1) Sim9: Fully Integrated Ops #2/Mission Rehearsal  TBD @DAOF/ARC (tied to FCAST LO#2)

  9. Sim 6, Proposal Process Assumptions: • Basic Science assumed • FORCAST/GREAT • ~3 months observing semester • US proposal selection only • “Framework” proposals only, no scientific justification • BUT; several realistic target-selections, some deliberate target duplications, some targets out of range (RA or Dec) • Provide input to layout and plan two flights, simulate one • Not intended to simulate realistic “full 12-flight plan” • We do nominal calibration • Required in BaSc for uncertain state of instrument • Required in normal operations to fulfill SMOR II • Requires a SOFIA calibration plan

  10. Sim 6, Proposal Process, cont. • Set up of DCS (SPT, SITE, etc.) for cycle specifics (instruments, modes) • Submit and ingest proposals • Set up user DCS accounts • As service to Peer Review Panel (PRP): set up accounts for them • To deal with possible conflicts of interest both in Technical Review (TR) and PRP, implement and test mechanism for selective viewing-privileges of proposals • Assign TR and PRP access to identified users • Perform target duplication checks • Enter “Technical Review notes” • Download proposal details - .pdf files • Proposal evaluation, process only • “PRP comments” generation • Proposal selection • Calibration plan/strategy generated (Sandell/Becklin) and ingested • Grants management - DCS <-> SMO Director • Selected fields extracted from DCS as ASCII imported to Excel

  11. Sim 6, Planning Process • Some s/w tools are not planned to be ready for Early Science • AOR editor, Automated Flight Planner (long range plan) • Detailed observation lay-out will be lead by instrument scientists working with SI PI and GIs • Calibration managed and implemented by SSC • Exercised/verified in Sim 6 • “Long Range” Planning to be done “by hand” • Basic Science is only 12 flights • FORCAST/GREAT split means “even fewer” flight in series • Challenging, but experience, and Sim 6, shows this is a manageable task for Basic Science • Sim 6 showed the need for a “rich” target pool to generate efficient flight plans and clear prioritization instructions from SMO director to Mission Operations team

  12. Sim 6, Flight & Post-Flight Process • Partly performed in the Software Integration Laboratory (SIL) • Provided a one-step-closer-to-reality environment • A flight was successfully simulated (albeit with some “resets”) • All operations groups involved (Sci- , Mis- & A/C-Ops, TA team) • Additional software development (MCCS, FMI) and integration needed before realistic simulation can take place • Showed the importance of a working Mission Audio Distribution System (MADS) • Process, training and documentation gaps being filled. • Post-flight activities covered: • Checks, flight-log debriefs • Data transfer, archive ingestion & retrieval

  13. Sim 6 Summary • We have a working proposal solicitation and selection process & system • Some issues remain to be addressed or refined • Of 11 noted: 3 “Must fix”, 4 “Fix for convenience”, 2 rejected, 2 not issues in Early Science • No show-stoppers (at worst; “procedural” fixes possible) • All “Must fix” ones are being addressed/implemented. • We are well on the way to a working flight -planning and ‑execution process for Early Science • A large number of products (procedures, check lists, “ICD”s etc.) were generated for use in operations • The Integrated Operations Team was successfully “exercised” • Lessons Learned will feed into the “Fully Integrated Sims” (Sim 8 & 9) • Final report on Sim 6 will be released early October

  14. Backup Slides

  15. Proposal Process Issues Relevant to Early Science

  16. Proposal Process Productssee: https://wiki.sofia.usra.edu/twiki/bin/view/Main/OpsSim6 • DCS Concept of Operations for Early Science (Shuping) • DCS proposal tool “cheat sheet” (Shuping) • Proposal Review Procedure and Checklist (Andersson) • USRA nondisclosure form (existing - Kniffen) • TR instruction form (concept draft/identified need) • Meeting agenda & minutes templates/examples • E.g. • Cycle kickoff meeting - including template for required decisions (Stroozas) • Calibration plan/strategy (Sandell/Becklin/Andersson) • Operational Interface Agreements (OIAs) (team) • E.g.: • “DCS inputs required to support cycle call-for-proposals.” • “Approved calibration targets, coordinates, and other related information for use in DCS.” • “Outputs from DCS to be used as inputs to grant management process.” • “Request Tracker” activated to manage the help-desk queues • Ravi “system manager”

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