Understanding 508 Compliance

1. Understanding 508 Compliance Reviewing and Revising Documents to be 508 Compliant

2. 508 Compliance? 508 Compliant Accessibility ADA Compliance How does your hospital reference 508 Compliance? (Or does it?)

3. What is Section 508? • Section 508 of the Rehabilitation Act of 1973(amended in 1998 and codified in 29 USC § 794d) is a federal law requiring electronic technology used by the government to be accessible. Read the whole Act at:http://www.section508.gov/index.cfm?fuseAction=1998Amend

4. Poll Question Do you have experience with 508 Compliance?

5. How does 508 affect ME? • Section 508 requires Federal departments and contractors providing services or products to Federal agencies to provide Section 508 compliant deliverables. • As participants of the HEN project we are required to develop, procure, maintain, and use electronic and information technology in a way that ensures that members of the public with disabilities have access to and use of information and data, comparable to that of the members of the public without disabilities.

6. Accessibility When you hear the word Accessibility, what types of disabilities do you think of? • Vision • Blind • Low Vision • Hearing • Deaf • Hearing Impaired • Speech • Mute • Slurred Speech • Motor control • Wheel Chair • Seizures • No Motor Control

7. Considerations for Events What considerations do you need to make for planning events? Conferences • Plan appropriately. During registration be sure to ask if anyone has special needs. • Reserve buildings, rooms, and tables for wheel chair accessibility. • Label tables as “Reserved” in front or by screens for individuals with low vision. • Provide listening aids for the hearing impaired. • Secure Sign Language Interpreters for the deaf. • Have limited to no animation on presentation slides and presentations.

8. Considerations for Webinars What considerations do you need to make for planning a webinar? Webinars • Days prior to webinar, ask if anyone has special needs and communicate with them to find out what they need to participate. • For the Webinar, provide a telephone-based teleconferencing connection in addition to the VOIP. • Record the presentation and prepare accessible versions of the webinar recordings. Remember that videos require captioning and a transcript if the webinar is made available online.

9. Considerations for Documents “Plan for 508 Compliance” • Word Documents • PowerPoint Documents • PDF Documents

10. Activity: Colorblind Simulation 1 How many types of fruit do you see here? How many types of vegetables?

11. Activity: Colorblind Simulation 1 Now, identify what you see. Were you right the first time?

12. Activity: Colorblind Simulation 2 Can you link the bars with the legend? What else do you notice about this page?

13. Activity: Colorblind Simulation 2 Now what stands out to you?

14. Word Check List Components of a 508 Compliant Word Document: • Text is structured correctly using styles and formatting • Full URLs listed and active • Color contrast is appropriate • Alt tags for images, shapes, and charts • Appropriately labeled tables and charts

15. Power Point Checklist Components of a 508 Compliant PPT Document: • All text on Outline Tab • Full URLs listed and active • Color contrast is appropriate • Alt tags for images, shapes, and charts • Appropriately labeled tables and charts • Stacking order is correct for all slides

16. PDF Checklist Components of a 508 Compliant PDF Document: • Check a Defined Language • Check Security Settings • Ensure document is tagged and ordered appropriately • Full URLs listed and active • Color contrast is appropriate • Check for Alt tags for images, shapes, and charts • Run accessibility test • Test with Read Out Loud function

17. QUESTIONS? For more information about 508 compliance and available training contact EDDR Corporation : Goldie Fleming 312-235-3591 508@eddrcorp.com