District 5810 Global Grants 2014 - 2015

1. District 5810 Global Grants2014 - 2015 Glen Rowe District Foundation Chair The Rotary Club of Waxahachie 21

2. Foundation Funding Annual Fund Contributions SHARE System Contributions Permanent Fund Spendable Earnings PolioPlus Fund 22

3. SHARE System • Divides Annual Fund contributions between • District Designated Fund (DDF) • World Fund • Transforms contributions into grants, etc. • Allows clubs to determine how district contributions are spent 23

4. SHARE System Uses of Funds $300,000 District 5810 Total Contributions 3 Years Ago $150,000 District Designated Fund Remaining Balance Up to 50% Any amount to Global Grants, PolioPlus, or Rotary Peace Centers $75,000 or less to the district grant Carry forward & transfers 24

5. Global Grants Large Long-term International Projects • Minimum grant $15,000.00 • Minimum project $30,000.00 • DDF matched 100% with World Fund • Cash contributions matched 50% with World Fund • Requires both host and international partners (make sure Intnat’l partner qualified) 25

6. Certification Requirements • Attend grant qualification seminar • Submit signed Memorandum of Understanding (MOU) to District Grant Chair, Owen Devlin • RI and District dues are current • Reports are current on any open grants 26

7. Terms of Certification • Club responsible for grant funds • Disclose conflicts of interest • Cooperate with all audits • Use grant funds properly • Implement the club MOU • Valid for one year 27

8. Successful Grant Projects • Include frequent partner communication • Meet community needs • Have implementation plan • Maintain proper stewardship of funds • Are sustainable • Are measurable 28

9. Global Grants Needs Assessment • Talk to the community • Base project on the community’s needs • Assess resources of your club and potential partners 29

10. Project Planning • Form a global grant committee • Identify project • Set Goals: Measurable, Quantitative, Qualitative • Establish Budget • Contingency plan • Document retention plan 30

11. Global Grants Stewardship • Rotarian supervision • Maintain separate bank account • Use checks/bank cards to track funds • Maintain detail ledger • Retain records for five years • Report irregularities • Timely submission of reports 31

12. Global Grant Reports: Frequency • Progress reports • Within 12 months of first payment • Every 12 months through the life of the grant • Final report within 2 months of completion 32

13. Global Grant Reports: Content • How partners were involved • Type of activity • Evaluation of project goals • How area of focus goals were met • How funds were spent • Number of beneficiaries and how they benefited 33

14. Sustainable Projects • Compliments the needs and values of the community • Use materials and parts that are locally accessible and ready to use • Ensure a reliable source of funding exists to continue project after grant is complete • Helps communities train and acquire new skills, knowledge and behaviors 34

15. Measurable Outcomes • Be Specific – determine who exactly will benefit • Establish Baseline Data • Set Benchmarks • Monitor and Evaluate Project 35

16. Conflict of Interest • Exists when a Rotarian benefits financially or personally from a grant • Benefit can be direct (the Rotarian benefits) or indirect (an associate of the Rotarian benefits) 36

17. Global Grants Financing • Contributions raised by Rotarians, other NGOs, or Non-Rotarians • Funds cannot be raised from beneficiaries in exchange for a grant • Funds cannot come from other grants • DDF allocation by District • TRF Matching Funds 37

18. Global Grants Policies • Submit a Notice of Intent to DG and District Foundation Chair before applying online • Club or clubs must contribute at least 15% of project costs of non-DDF funds • Amount of DDF committed to a project depends upon: funds available, merit of project, merit of club 38

19. Global Grants Policies • Applications will be approved on 1st come, 1st served basis. • Example of $30,000 project: Club contribution (15%) $ 4,500 TRF Matching (0.50 per $1) 2,250 DDF (1/2 of the balance) 11,625 TRF Matching ($1 for $1 of DDF) 11,625 Total project costs $ 30,000 39

20. Global Grants Policies • Maximum amount of DDF to be allocated to an individual Global Grant project is 15% of total DDF allocated to Global Grants. • Example: Total DDF $ 200,000 Allocate to District Grants (75,000) DDF for Global Grants 125,000 Max DDF to Individual Project (15%) 18,750 40

21. Applying for Global Grants • Follow District 5810 Policies and Procedures • Complete application process online • Meet goals of Six Areas of Focus • Involve Rotary clubs in two districts • Be sustainable • Minimum budget of US $30,000 • District confirms club is qualified 41

22. Areas of Focus Peace and conflict prevention/resolution Disease prevention and treatment Water and sanitation Maternal and child health Basic education and literacy Economic and community development 42

23. Peace and Conflict Prevention/Resolution Statement of Purpose and Goals TRF enables Rotarians to promote the practice of peace and conflict prevention/resolution by: 1. Training leaders, including potential youth leaders, to prevent and mediate conflict; 2. Supporting peace-building in communities and regions affected by conflict; 3. Supporting studies for career-minded professionals related to peace and conflict resolution. 43

24. Peace and Conflict Prevention/Resolution Parameters for Eligibility TRF considers the following to be within the scope of peace and conflict prevention/resolution 1. Community activities targeting non-Rotarian participants, including conferences, trainings, and camps, in support of nonviolence, peace-building and human rights. 2. Facilitated conflict resolution workshops addressing community needs, educational reform, business activities across conflict lines, and peace journalism. 3. Supporting initiatives addressing psychological effects of conflict. 4. Educating youth on preventive measures to avoid conflict. 5. Training programs to address negative social dynamics such anti-gang efforts. 6. Vocational Training Teams supporting above activities 7. Graduate-level scholarships. Outside the Scope 1. Peace conferences targeting Rotarian participants. 2. Enrollment at a Rotary Peace Center partner university in the same, or similar, academic program as those pursued by Rotary Peace Fellows. 44

25. Example Peace and Conflict Prevention/Resolution Student from Dallas Area receives scholarship to pursue advanced master’s degree in public international law (specialization human trafficking) at London School of Economics in the England. 45

26. Disease Prevention and Treatment Statement of Purpose and Goals TRF enables Rotarians to prevent disease and promote health by: 1. Improving the capacity of local health care professionals. 2. Promoting disease prevention programs, with the goal of limiting the spread of communicable diseases and reducing the incidences of and complications from non-communicable diseases. 3. Enhancing the health infrastructure of local communities. 4. Educating and mobilizing communities to help prevent the spread of major diseases. 5. Preventing physical disability resulting from disease or injury. 6. Supporting studies for career-minded professionals related to disease prevention and treatment. 46

27. Disease Prevention and Treatment Parameters for Eligibility TRF considers activities targeting the following to be within the scope of disease prevention prevention and treatment area of focus: • Prevention and Control of Communicable and Non-communicable Diseases 1. Testing with counseling and referrals/admission to treatment. 2. Education on preventing transmission of disease and supplies that may assist with these prevention efforts 3. Providing mobile technology equipment and vehicles to monitor and treat patients. 4. Equipment supported by the local health infrastructure that includes appropriate operational and maintenance plans. 5. Provision of prevention programs, such as vaccinations, male circumcision or pre-exposure prophylaxis. 6. Providing technical platform and training in its operation for the tracking and monitoring of disease diagnosis and treatment. 7. Treatment of communicable diseases that includes a component to prevent disease, improve training of health services professionals, or provide public health education to to improve long-term health of a community. 8. Lifesaving surgeries and surgeries that address congenital problems, and follow-up care. 47

28. Disease Prevention and Treatment Parameters for Eligibility TRF considers activities targeting the following to be within the scope of disease prevention prevention and treatment area of focus: B. Mosquito-Borne Illnesses and Illnesses Transmitted by Other Vectors 1. Providing bed-nets and preventative medications. 2. Providing supplies that help with safe storage of standing water and training on interrupting the lifecycle of mosquitoes. 3. Developing drainage systems to prevent and control diseases. 4. Providing for removal of vectors other than mosquitoes, i.e., organisms that transmit pathogens. C. Other Activities 1. Graduate-level scholarships in programs related to disease prevention and treatment. 2. Vocational Training teams that focus on educational components related to above activities. 48

29. Disease Prevention and Treatment Outside the Scope 1. Projects that consist exclusively of an equipment purchase, unless supported by the local health infrastructure that includes appropriate operational and maintenance plans. 2. Medical missions/surgical team trips that do not provide educational outreach programs or significant capacity building in the project country. 49

30. Example Disease Prevention and Treatment Vocational training team traveled from U.S. to Uganda to provide pediatric heart surgeries and train local health professionals. U.S. district brought medical professionals from Argentina for training in procedures and practices involving maternal and child health. 50

31. Water and Sanitation Statement of Purpose and Goals TRF enables Rotarians to ensure that people have sustainable access to water and sanitation by: 1. Providing equitable community access to safe water, improved sanitation and hygiene. 2. Strengthening the ability of communities to develop, fund and maintain sustainable water and sanitation systems. 3. Supporting programs that enhance communities’ awareness of the benefits of safe water, sanitation and hygiene. 4. Supporting studies for career-minded professionals related to water and sanitation. 51

32. Water and Sanitation Parameters for Eligibility TRF considers activities targeting the following to be within the scope of water and sanitation. 1. Access to safe drinking water (supply and quality). 2. Access to improved sanitation. 3. Improved hygiene. 4. Community development and management of systems for sustaniability. 5. Watershed management and food security plans that depend on adequate water supply 6. Water for production (crops, livestock, etc.). 7. Graduate-level scholarships. 8. Vocational Training Teams that focus on the educational components related to the activities outlined above. 52

33. Example Water and Sanitation Villages in Guatemala receive clean water, latrines, and vegetable gardens. Vocational training team from U.S. educates villagers about disease transmission, improved waste disposal, sustainable gardening, and nutrition. 53

34. Maternal and Child Health Statement of Purpose and Goals TRF enables Rotarians to improve the health of mothers and their children by: 1. Reducing the mortality and morbidity rate for children under the age of five. 2. Reducing the maternal mortality and morbidity rate 3. Improving access to essential medical services, trained community health leaders, and health care providers for mothers and children. 4. Supporting studies for career-minded professionals related to maternal and child health. 54

35. Maternal and Child Health Parameters for Eligibility TRF considers activities targeting the following to be within the scope of maternal and child health are of focus: 1. Prenatal care for pregnant women. 2. Labor and delivery services for pregnant women. 3. Providing medical equipment to underserved clinics and hospital maternity wards, when provided in conjunction with prenatal care educational activities. 4. Training and/or “train the trainer” initiatives for maternal and child health professionals and leaders (doctors, nurses, community health workers and midwives). 5. Prenatal and child care educational activities for parents and families. 6. Education about and access to birth control, family planning and/or disease prevention and reduction initiatives, including HIV/AIDS and human papillomavirus (HPV). 7. Education and training on sexual health, particularly for adolescent girls. 8. Relevant immunizations for children under five and for women and adolescent girls. 55

36. Maternal and Child Health Parameters for Eligibility 9. Interventions to combat pneumonia, diarrhea, malaria, and/or measles for mothers and children under five. 10. Interventions to reduce the impact of sexually transmitted disease in women. 11. Preventing mother-to-child transmission of HIV. 12. Promotion of breastfeeding and other interventions to fight malnutrition 13. Surgical repair of fistula. 14. Surgeries/procedures to correct cleft palates. 15. Lifesaving surgeries and surgeries to address congenital problems provided the are supported by the local health infrastructure and include appropriate follow-up. 16. Graduate-level scholarships. 17. Vocational Training Teams that focus on the educational components related to the activities outlined above. Outside the Scope Medical missions/surgical team trips that do not provide significant capacity building in the project country. 56

37. Example Maternal and Child Health Equipment and materials to supply a pediatric center and establish a training program on public health and nutrition in Togo. 57

38. Basic Education and Literacy Statement of Purpose and Goals TRF enables Rotarians to ensure that all people have sustainable access to basic education and literacy by: 1. Involving the community to support programs that strengthen the capacity of communities to provide basic education and literacy to all. 2. Increasing adult literacy in communities 3. Working to reduce gender disparity in education. 4. Supporting studies for career-minded professionals related to basic education and literacy. 58

39. Basic Education and Literacy Parameters for Eligibility TRF considers activities targeting the following to be within the scope of basic education and literacy are of focus. 1. Access to quality basic primary and secondary education. 2. Educating adults in literacy. 3. Providing training in teaching literacy, curriculum development and school administration. 4. Strengthening educational experience through improved materials and facilities. 5. Community management of education systems. 6. Graduate-level scholarships. 7. Vocational Training Teams supporting the above activities. Outside the Scope 1. Projects that consist exclusively of equipment purchases. 2. Projects that provide tuition or school supplies without the means for the community to provide these in the future. 59

40. Example Basic Education and Literacy Rotary club in Connecticut brought VTTs from South Africa to share best practices in early childhood education in the face of poverty, disintegrating families, poor health, and low parental and childhood literacy. 60

41. Economic and Community Development Statement of Purpose and Goals TRF enables Rotarians to invest in people by creating sustainable, measurable and long term economic improvements in their communities and livelihoods by: 1. Building the capacity of entrepreneurs, community leaders, local organizations, and community networks to support economic development in impoverished communities. 2. Developing opportunities for productive work. 3. Reducing poverty in underserved communities. 4. Supporting studies for career-minded professionals related to economic and community development. 61

42. Economic and Community Development Parameters for Eligibility TRF considers activities targeting the following to be within the scope of economic and community development are of focus. 1. Access to financial services for the poor, including but not limited to microcredit, savings or insurance. 2. Training related to economic and community development including but not limited to entrepreneurship, community leadership, vocational, and financial literacy. 3. Small business/cooperative/social enterprise development and income-generating activities for the poor, including but not limited to the organization of village-wide businesses that provide employment. 4. Agricultural development for subsistence and small farmers, including access to markets. 5. Community-led and coordinated adopt-a-village or comprehensive community development activities. 6. Graduate-level scholarships. 7. Vocational Training Teams supporting the above activities. 62

43. Economic and Community Development Outside the Scope TRF considers activities targeting the following to be outside the scope of the economic And community development area of focus: 1. Community infrastructure projects, if they are not part of a larger income generating activity 2. Community beautification projects. 3. Construction or rehabilitation of community centers. 63

44. Example Economic and Community Development A VTT from California traveled to Uganda twice to help kick-start a larger global grant adopt-a-village project. The team conducted training on business strategies, savings, and investments as they apply to family-size farming businesses. 64

45. ELIGIBILITY CRITERIASpecific Activities allowable for both District and Global Grants INELIGIBLE ELIGIBLE Construction of infrastructure including, but not limited to toilet blocks and sanitation systems, access roads, dams, bridges, storage unites, fences & security systems, water/irrigation systems and greenhouses. Purchase of land or buildings New construction of any structure in which individuals live, work or engage in any gainful activity, such as buildings (homes, schools, hospitals, etc.), containers and mobile homes, or structures in which the individuals carry out any type of activity including manufacturing. Renovation, repair and refurbishment of structures that are currently occupied or operational in which individuals live, work or spend significant amount of time – may include new services or upgrade of utilities, repair of roofs, additions to existing schools or hospitals, elevators and renovation of bathrooms. Unfairly discriminate against any group, promote a particular political or religious viewpoint, support purely religious functions at churches and other places of worship, support activities that involve abortion or that are undertaken solely for sex determination. Purchase & distribution of contraceptives for use in disease prevention and maternal health projects. International travel for scholars, vocational training teams (VTTs) and project beneficiaries. International travel for spouses or other relatives. Travel to National Immunization Days (NIDs) Domestic travel for scholars, VTTs and project beneficiaries and those professionals (Rotarian & Non-Rotarian)needed to implement project Domestic travel for spouses or other relatives. Travel to National Immunization Days (NIDs) 65

46. ELIGIBILITY CRITERIASpecific Activities allowable for both District and Global Grants INELIGIBLE ELIGIBLE Direct costs, fees, contracted labor costs, stipends or honorariums related to project implementation. Illegal payments, bribes or special gifts to obtain or expedite project implementation. Activities involving vaccines and immunizations that are consistent with the best practices described by the World Health Organization (WHO) Transportation of vaccines by hand over national borders. Medical camps and lifesaving surgeries providing that if they are funded by global grants, there must be appropriate follow-up International travel of spouses or other relatives.. International travel for project planning and direct service. Rotarians may not personally participate in the physical removal of land mines. Removal of land mines in cooperation with an experienced partner organization Administrative expenses up to 3 percent of the grant award, necessary for grant implementation including bank fees, postage, software and an independent financial assessment. 66

47. VOCATIONAL TRAINING TEAMS A vocational training team (VTT) is a group of professional who travel to another country either to learn more about their profession or to teach local professionals about a particular field. VTTs build on the Foundation’s long-standing commitment to vocational training, first formalized with the establishment of the Group Study Exchange program in 1965. VTTs take the GSE concept of enabling young professional to observe their profession in another country a step further by offering participants the opportunity to use their skills to help others. Hands-on activities vary from one team to the next but may include training medical professionals on cardiac surgery and care, sharing best practices on early childhood education, or explaining new irrigation techniques to farmers. A successful VTT increase the capacity of the host community to solve problems and improve the quality of life. Requirements: Global Grant VTTs must align with one or more areas of focus; must build the capacity of either the team members or the benefiting community; and have a sustainable and measurable impact. The team must be sponsored by Rotary clubs or districts from two countries. One grant may support the travel of more than one team. Team Composition: Teams must consist of at least 2 members with at least two years of professional experience in the designated areas of focus and a Rotarian leader who has expertise in the area of focus, international experience, and general Rotary knowledge. In certain cases, the Foundation may grant permission to designate a non-Rotarian as team leader. 67

48. Is project in one of the six areas of focus? NO YES Global grants benefit communities through projects in at least one of the six areas of focus. District Grants do not need to fall within one of the six areas of focus Determine Grant Type for Humanitarian Project Is Project Budget at least $30,000? NO Apply for a District Grant District Grants activities have a minimum budget of $1,000 YES Global Grant projects must have a minimum budget of $30,000 Apply for a District Grant Will sponsor partner with an international district or club? NO YES Apply for a Global Grant 68 Apply for a District Grant

49. Global or District Grant Activity Sample Project Global Grant District Area of Focus Sustainable To provide clean water to children in 297 rural schools and 7 orphanages in Belize by supplying water containers and filters, providing education about water borne diseases, and training in the operation and maintenance of filters. To support a village in Uganda by sending a vocational training team from the US to provide training in economic development, education, and health, in addition to sending a VTT from Uganda to the US to receive training in water management and irrigation. 3. To provide a water purification system in Pakistan 4. To fund a scholarship for a master of arts degree in Spanish, with research, academic, and professional interests focused on Latino immigration and obstacles to literacy and basic education in a Latin American country. 5. To fund a vocational training team of special-needs teachers, physical therapists, and an occupational therapist from England to Thika, Kenya, to train teachers at three schools 69

50. Global or District Grant Activity Sample Project Global Grant District Area of Focus Sustainable Grant To fund a scholar to study psychology in Germany for one year. To provide equipment for health care workers and parents in the extended-care pediatric wards of hospitals in South Africa. To provide bed-nets, doctor consultations, and medications to facilitate the prevention, diagnosis, and treatment of malaria in Mali, along with education disease transmission and how to use the bed-nets. To raise community awareness in Benin about child protection by training educators and by creating a comic book on children’s rights. 10. To provide athletic equipment to students from financially disadvantaged families to encourage them to participate in after-school sports and enrichment. To provide orthopedic surgery equipment to hospitals in India. To provide solar panels, a well, a generator, tanks, farm equipment, seeds, furniture, and a projector to help set up an agricultural school in Uganda that will train 50 to 60 students per year. 70