Download
1 / 6
60 likes | 190 Views
Nuts and bolts of clerking – the basics and beyond. Chris Orme. Programme. Responsibilities of governing bodies. The clerk’s role. Making a successful meeting. What Ofsted will expect to see. School governance regulations. Delegation of functions. Agenda for meetings. Preparing minutes.
E N D
Nuts and bolts of clerking – the basics and beyond Chris Orme
Programme • Responsibilities of governing bodies. • The clerk’s role. • Making a successful meeting. • What Ofsted will expect to see. • School governance regulations. • Delegation of functions. • Agenda for meetings. • Preparing minutes.
The clerks role • Ensure school has current instrument of government. • To prepare and despatch the agenda. • To ensure governors have the opportunity to fulfil their statutory responsibilities. • To liaise with the chair and headteacher. • To attend the meeting. • To offer advice on procedures. • To take notes at the meeting. • To prepare minutes of the meeting. • To maintain records of membership. • Ensure all governors have current term of office. • To write letters on behalf of the governing body.
What makes a successfulmeeting? • Early preparation. • Consult on draft agenda. • Have names, addresses and contact details for all governors. • Send agenda to all governors at least seven days before a meeting. • Ask Head to produce report and ensure this is sent to all governors. • Ensure minutes of committee meetings are sent to all governors. • Ensure that matters arising from previous meetings are picked up. • Arrive at meeting venue in good time and speak to Chair and Head. • Sit next to Chair and Head to aid communication during meeting. • Take good clear notes at the meeting. • Note what action is to be taken and by whom. • Write minutes as soon as possible.
What Ofsted will expect • Knowledge of the school’s child protection procedures and policies. • Governors have undertaken training in safer recruitment. • Evidence that the governing body hold the headteacher and staff to account for the effectiveness of safeguarding arrangements. • Governors know the strengths and weaknesses of the school. • Governors know areas for development. • Impact of policies and procedures agreed by governors. • Evidence of governor involvement with production of SEF. • Evidence of contribution governors have made to school improvement and other plans. • Evidence of governors challenging the school on its’ performance. • Evidence of governors involvement in the life of the school. • Governors with specific areas of responsibility. • Evidence of governors seeking views of parents and community with examples. • How governors training needs are identified and met. • Impact of any training undertaken.
School governanceprocedures regulations 2003 10 most used regulations • Election of chairman and Vice Chairman (paragraph 5). • Delegation to Chair in urgent cases (paragraph 6). • Delegation to committee or individual governor (paragraphs 16 & 17). • Reporting on delegated functions (paragraph 18). • Functions of Clerk (paragraph 9). • Right of persons to attend meetings (paragraph 10). • Restrictions on persons taking part in meetings (paragraph 14 & schedule). • Convening of meetings – minimum 3 per year (paragraph 11). • Proceedings of governing body including quorum (paragraph 12). • Minutes and papers (paragraph 13).
